Software Inventory

What is Software Inventory?

Software inventory refers to the complete list of software programs that are installed on a computer or network. It includes information such as the software name, version number, and the number of licenses owned. Software inventory is essential for organizations to keep track of the software they own, ensure compliance with licensing agreements, and manage software updates and patches.

What are the types of Software Inventory?

There are two main types of software inventory:

Hardware-based software inventory: This type of inventory involves using specialized software or tools to scan the hardware devices in a network and collect information about the installed software. It can provide detailed information about the software installed on each device, including the version number, installation date, and license details.
Software asset management (SAM) inventory: SAM inventory relies on software asset management tools to track and manage software licenses, usage, and compliance. It provides a centralized view of software installations across the organization, allowing efficient license management and cost optimization.

How to complete Software Inventory

To complete a software inventory, follow these steps:

01
Identify the scope: Determine whether you want to conduct a hardware-based software inventory or implement a software asset management (SAM) inventory system.
02
Choose the right tools: Select software or SAM inventory tools that best suit your organization's needs and budget.
03
Scan hardware devices: If conducting a hardware-based inventory, use the chosen tool to scan the hardware devices in your network and collect information about the installed software.
04
Implement SAM inventory system: If opting for SAM inventory, deploy the chosen SAM tool and integrate it with your network to track software installations and licenses.
05
Regularly update the inventory: Set up a schedule to regularly scan hardware devices or update SAM inventory data to keep the software inventory accurate and up to date.

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Questions & answers

How to Create an Inventory Sheet: Open a new spreadsheet in Microsoft Excel, Google Sheets, Numbers or another program. You can use whichever spreadsheet program you feel comfortable with. Name your headings. Enter items and their corresponding information. Save the sheet and update during inventory.
Excel Inventory Templates. Choose and download your inventory template. Choose which type of inventory spreadsheet is a better fit for you, based on the size and needs of your business and hit download! Input your inventory. Save with Wise Business.
How do you create an inventory spreadsheet in Excel? To create an inventory spreadsheet in Excel, go to Menu and select New, and then click on the Blank workbook to create a fresh Excel sheet. There, you can input relevant product categories as columns, and add each product you carry into its designated column.
With integrated tools, features, and formulas to make spreadsheets more dynamic and interactive, Excel is also capable of handling basic inventory management for small businesses. While not ideal for a medium or large sized inventory, Excel is cost-effective or, if you use it in OneDrive, even free.
For details about your existing equipment, an Excel inventory template stores everything you need, including stock number, physical condition, and financial status.
When you're low on resources, Excel spreadsheets can be a good way to start tracking inventory management. It's also a very accessible tool to help get you up and running with an easy way to manage maintenance inventory.