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Commercial Invoice/Packing List SAMPLE FOR PERMANENT IMPORTSender:Consignee: EXHIBITING COMPANY AND/OR YOUR COMPANY NAME AND ADDRESS NOA: TOTAL PIECESITEM Your Company Name or Rep at Show for Held
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How to fill out commercial invoice packing list

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How to fill out a commercial invoice packing list:

01
Start by entering the shipper's name and contact information, including address and phone number.
02
Next, write down the recipient's name and address details in a clear and accurate manner.
03
Include the date of shipment and the invoice number for reference purposes.
04
Provide a detailed description of each item being shipped, including the quantity, unit price, and total value.
05
Indicate the weight and dimensions of each item if applicable.
06
Calculate the total value of the shipment by summing up the values of all the items listed.
07
Include any additional charges or discounts if applicable.
08
Clearly state the terms of payment, such as payment due date and accepted payment methods.
09
Provide any necessary declarations or certifications required by customs or regulatory authorities.
10
Finally, sign and date the commercial invoice packing list.

Who needs a commercial invoice packing list:

01
Companies or individuals involved in international trade, particularly those engaged in exporting goods.
02
Customs authorities and border control agencies to verify and regulate the movement of goods across borders.
03
Shipping and logistics companies to ensure accurate and efficient handling and delivery of shipments.
04
Importers and purchasers who require a comprehensive record of the items included in a shipment for documentation and accounting purposes.

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A commercial invoice packing list is a document that provides detailed information about the contents of a shipment. It typically accompanies the commercial invoice and is used by customs authorities and other parties involved in the shipping process to verify the contents of the shipment. The packing list includes important information such as the quantity, description, and value of each item in the shipment. It may also include additional details such as the weight and dimensions of the packaging, the total number of packages, and any specific instructions or markings related to the shipment. The purpose of the commercial invoice packing list is to ensure accurate and transparent documentation of the shipment and to facilitate customs clearance and logistics processes.
The exporter or the seller is usually required to prepare and file the commercial invoice and packing list. These documents are important for customs clearance and provide detailed information about the goods being shipped, including their description, quantity, value, and packaging details.
To fill out a commercial invoice packing list, follow these steps: 1. Start with your company's information: Fill in your company's name, address, and contact information at the top left corner of the document. 2. Add the recipient's information: Provide the recipient's company name, address, and contact details in the top right corner of the document. Include any specific attention details, such as a specific person's name or department, if applicable. 3. Include the invoice number and date: Assign an invoice number to the document and specify the date of issuance. This will help both you and the recipient keep track of the document. 4. Provide shipment details: Add the details of the shipment, including the mode of transportation (air, sea, road, etc.), the anticipated date of arrival, and any tracking or order numbers if applicable. 5. Identify the itemized list: Create a table with columns for item description, quantity, unit value, total value, and any applicable currency. 6. Add item details: Begin listing each item being shipped. Include a clear and concise description of each item, its quantity, and its unit value. The unit value should reflect the price of one unit of each item. 7. Calculate total value: Multiply the quantity by the unit value for each item, and enter the total value for each item in the respective column. Calculate the subtotal by adding up the total values. 8. Include additional charges: If there are any additional charges, such as shipping fees, insurance costs, or customs duties, specify them separately in the table. This will help the recipient understand the total cost breakdown. 9. Specify the total value: Add up the subtotal and any additional charges to arrive at the total value of the shipment. Clearly indicate the currency being used. 10. Provide additional notes or terms: If necessary, provide any additional information, notes, or terms related to the shipment. This can include warranty information, return policies, or any specific requirements or instructions relevant to the contents of the shipment. 11. Sign and date the document: Sign and date the commercial invoice packing list to certify its accuracy and completeness. Remember, it is crucial to ensure accuracy and clarity in the commercial invoice packing list as it serves as an important document for customs purposes, shipping carriers, and financial transactions. Consider reviewing the document for any errors or missing information before finalizing it.
The purpose of a commercial invoice packing list is to provide a detailed summary of the goods being shipped in an international commercial transaction. It includes important information such as the description and quantity of the goods, their value, the packaging details, and the intended destination. This document serves multiple purposes: 1. Customs clearance: The commercial invoice packing list is essential for customs officials to verify the contents of the shipment and determine the appropriate taxes, duties, and import/export regulations. 2. Payment and financial purposes: It is used to calculate the total value of the goods, allowing the buyer to ensure they are paying the correct amount, while also providing the seller with proof of the agreed-upon price. 3. Shipping and logistics: The packing list helps in managing the transportation of the goods by listing the number of packages, their dimensions, weight, and any special handling instructions. This information assists carriers and freight forwarders in organizing the shipment. 4. Record-keeping and documentation: The commercial invoice packing list serves as an official record of the transaction and can be utilized by both the buyer and seller for future references, audits, or legal purposes. Overall, the purpose of the commercial invoice packing list is to facilitate smooth international trade, ensure customs compliance, and provide a comprehensive overview of the shipped goods for all parties involved.
The information that must be reported on a commercial invoice packing list typically includes: 1. Shipper details: Name, address, and contact information of the party responsible for shipping the goods. 2. Consignee details: Name, address, and contact information of the party receiving the goods. 3. Date of shipment: The date when the goods were shipped or will be shipped. 4. Description of goods: A detailed description of the goods being shipped, including the type, quantity, and any relevant specifications or characteristics. 5. Unit value: The price per unit of each item being shipped. 6. Total value: The total value of the goods being shipped, which is calculated by multiplying the unit value by the quantity. 7. Currency: The currency in which the prices and total value are stated. 8. Harmonized System (HS) code: The HS code, also known as the tariff code or commodity code, that classifies the goods being shipped for customs purposes. 9. Packaging details: Information about the types and quantities of packaging used to transport the goods. 10. Gross weight and net weight: The weight of the goods, both including and excluding the weight of the packaging materials. 11. Country of origin: The country where the goods were manufactured or produced. 12. Incoterms: The International Commercial Terms (Incoterms) specifying the specific responsibilities and obligations of the buyer and seller in the shipment. 13. Payment terms: The agreed-upon terms of payment between the buyer and seller, such as "payment due upon receipt" or "payment within 30 days." 14. Any additional terms or conditions: Any specific terms, conditions, or instructions related to the shipment, if applicable. It's important to note that these requirements may vary based on the country of import and export, as well as the specific regulations and requirements of the involved parties.
The penalty for the late filing of a commercial invoice or packing list can vary depending on the specific regulations and requirements of the country or jurisdiction involved. In some cases, there may be monetary fines or penalties imposed for late filing. Additionally, late filing can also result in delays or difficulties in the clearance process for shipments, which may lead to additional costs or consequences for the importer or exporter. It is important to consult the relevant customs authorities or seek professional advice to understand the specific penalties and consequences for late filing in your specific situation.
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