Get the free USCIS Form I-9 Employment Eligibility Verification

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is Form I-9

The USCIS Form I-9 Employment Eligibility Verification is a U.S. government form used by employers to verify the identity and employment authorization of individuals hired for employment in the United States.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 form: Try Risk Free

Rate free I-9 form

4.0

satisfied

36 votes

Who needs Form I-9?

Explore how professionals across industries use pdfFiller.

Form I-9 is needed by:

Employees who are starting new jobs
Employers hiring new employees
Authorized representatives conducting employee verification
HR professionals managing employee documentation
Compliance officers ensuring work eligibility
Legal advisors assisting with immigration matters

Comprehensive Guide to Form I-9

Understanding the USCIS Form I-9 Employment Eligibility Verification

The USCIS Form I-9 is a critical document used in the employment verification process. It ensures that employees have lawful work authorization to work in the United States. By completing this form, employers protect their businesses and uphold compliance with federal regulations surrounding employee eligibility.

This form acts as a safeguard against illegal employment practices, emphasizing the importance of verifying both identity and work authorization for every new hire.

Purpose and Importance of the USCIS Form I-9

The USCIS Form I-9 serves vital functions for both employers and employees. For employers, it is a legal requirement that supports the verification of an individual’s eligibility to work in the U.S. Employees benefit as well, as they provide the necessary documentation to establish their right to work.

Failure to comply with I-9 regulations could lead to severe consequences, including fines and penalties for employers. Understanding the importance of this form helps all parties involved to avoid potential legal issues.

Who Needs to Complete the USCIS Form I-9?

Both employees and employers are required to fill out the USCIS Form I-9. Employees must provide personal information and documentation proving their identity and work authorization, while employers are responsible for verifying this information.

This form encompasses various categories of employees, including full-time, part-time, and temporary workers, reinforcing its significance across the workforce.

Key Features of the USCIS Form I-9 Employment Eligibility Verification

The USCIS Form I-9 is designed with specific sections that facilitate its use. The key sections include fields for employee information, employer review, and reverification or rehires.

Section 1: Employee Information and Attestation
Section 2: Employer Review and Verification
Types of supporting documents required for verification include identity and employment authorization documents.

Additionally, many users opt to utilize fillable forms through platforms like pdfFiller for ease and efficiency.

How to Fill Out the USCIS Form I-9 Online (Step-by-Step)

Filling out the USCIS Form I-9 online can be straightforward when following a step-by-step approach. Using pdfFiller, follow these instructions:

Access the form via pdfFiller.
Complete Section 1 with accurate employee information.
Provide the necessary documents as specified in the instructions.
Employer representative reviews and completes Section 2.
Sign and date the form as required.

Common Mistakes When Submitting the USCIS Form I-9

Many individuals may encounter common errors when completing the USCIS Form I-9. These mistakes often include missing signatures or incorrect document submissions. Awareness of these pitfalls can significantly improve the accuracy of the form.

Ensure all data is accurate before submission.
Review the form for completeness and ensure all necessary sections are filled.

Employing a validation checklist can help in achieving proper form completion and reduce the risk of errors.

How to Sign the USCIS Form I-9: Digital vs. Wet Signature Requirements

The signature requirements for the USCIS Form I-9 are essential for validation. Both digital and wet signatures are accepted, depending on the method of submission.

Using pdfFiller, users can easily create a digital signature, which provides a convenient alternative to traditional wet signatures.

Submission Methods for the USCIS Form I-9

Once the USCIS Form I-9 has been completed, proper submission is critical. Employers must submit the form to the appropriate locations as outlined in the USCIS guidelines.

Email or fax submission methods may be available.
Physical copies should be filed in a secure location for record-keeping.

What Happens After Submitting the USCIS Form I-9?

After submission of the USCIS Form I-9, employers must maintain the completed forms securely for compliant record retention. This retention requirement is crucial in case of audits and verification processes.

Employers should also track the status of their submissions to ensure proper processing and compliance.

Enhance Your Experience with pdfFiller for USCIS Form I-9

Using pdfFiller to complete the USCIS Form I-9 offers numerous advantages, such as professional editing capabilities and a user-friendly interface. With 256-bit encryption, pdfFiller ensures sensitive document handling with top-of-the-line security features.

The platform caters to a seamless experience for users, enabling efficient form management and facilitating an easy process for keeping documents organized and accessible.

Last updated on Feb 21, 2014

How to fill out the Form I-9

1.

Access pdfFiller and search for 'USCIS Form I-9' in the template library to find the form.
2.

Open the form in pdfFiller's online editor, which provides a user-friendly interface for easy navigation.
3.

Gather necessary documents such as proof of identity and work authorization, which the employee needs to present.
4.

Begin filling out the employee information section, including the full name, address, and date of birth, using the provided text fields.
5.

Next, navigate to the employer review and verification section, where employers will input details and check boxes as necessary.
6.

Ensure all required fields are completed, paying attention to signature lines for both the employee and employer.
7.

Once all sections are filled, review the form for accuracy and completeness to avoid common errors.
8.

When satisfied with the completed form, use pdfFiller's options to save the form to your account or download it in the preferred format.
9.

Submit the form as required based on your employer’s procedures, either digitally or by printing and providing a physical copy.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

Who is required to complete the USCIS Form I-9?

Both employees and employers must complete the USCIS Form I-9. Employees provide information to establish their identity and work authorization, while employers verify this information.

What documents are needed to complete the Form I-9?

Employees must present valid documentation to establish their identity and employment eligibility. Acceptable documents include a U.S. passport, a permanent resident card, or a combination of documents from Lists A, B, and C of the Form I-9 instructions.

Is there a deadline for submitting the Form I-9?

Employers must complete the Form I-9 within three business days of the employee's start date. Failure to do so may lead to penalties for non-compliance.

Can the Form I-9 be filled out electronically?

Yes, the USCIS allows the Form I-9 to be completed electronically, and using a platform like pdfFiller facilitates easy completion and digital submission.

What are common mistakes to avoid when filling out Form I-9?

Common mistakes include failing to sign the form, not completing all required fields, and not ensuring the correct documentation is provided. Always double-check for accuracy.

How long is Form I-9 kept on record?

Employers must retain completed Form I-9 for three years after the employee is hired, or for one year after their employment is terminated, whichever is longer.

What happens if the Form I-9 is not completed correctly?

If the Form I-9 is filled out incorrectly or not on time, employers may face penalties, including fines and legal issues. It is crucial to ensure compliance with all requirements.