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DA Form 5513 is a U.S. Army form titled "Key Control Register and Inventory." It is used to document and track the issuance, return, and accountability of keys and locks within an organization. This form helps in maintaining control over access to secured areas and ensuring the security of assets and facilities.
Who is required to file da form 5513?
DA Form 5513 is a key control register and is required to be filed by any unit or organization that handles or maintains keys. This includes military units, government agencies, and other organizations that are responsible for the secure storage and distribution of keys for facilities, vehicles, weapons, or equipment.
How to fill out da form 5513?
DA Form 5513, also known as the Key Control Register and Inventory, is a form used by the U.S. Army to document the accountability of keys and other controlled items. To fill out DA Form 5513, follow these steps:
1. Obtain a blank copy of DA Form 5513. You can find a printable version on the official U.S. Army Publications website or ask your unit's supply or administrative personnel for a copy.
2. Write the date at the top right corner of the form.
3. Fill in the organization and location information at the top left corner of the form, including the unit name, unit address, and major command.
4. Fill in the key number and type. Each key should have a unique number assigned to it for tracking purposes. Indicate the type of key (e.g., door key, vehicle key, equipment key) in the appropriate column.
5. Provide a brief description of the area or system the key controls in the "Equipment Controlled" column. For example, if it is a door key, specify the room or building that it grants access to.
6. In the "Issued To" column, write down the name, rank, and unit of the person who is receiving the key. If the key is not being issued to an individual but is being stored in a designated location, write down the name of the location (e.g., supply room).
7. In the "Date Issued" column, enter the date when the key was issued to the individual or put into storage.
8. Note any additional details in the "Key Control Numbers" section if necessary, such as the key code, lock manufacturer, or key cutting source.
9. In the "Remarks" section at the bottom of the form, you can add any additional information or specific instructions related to the keys being documented.
10. Finally, ensure that the form is signed and dated at the bottom. The person responsible for the key control program should sign in the "Accountable Officer Signature" block.
Remember, DA Form 5513 should be maintained and updated whenever there are changes in key assignments or inventories.
What is the purpose of da form 5513?
The purpose of DA Form 5513, also known as the Key Control Register and Inventory, is to document and track the issuance, maintenance, and accountability of keys and locks within an organization or military unit. This form ensures that key control is properly managed and that authorized personnel are held accountable for the keys under their control. It provides a detailed record of key transactions, including issuance, return, and transfers, and helps to prevent unauthorized access or misuse of keys.
What information must be reported on da form 5513?
DA Form 5513, Key Control Register and Inventory, is used to document the custody, possession, and location of key sets, locks, and other key control devices. The following information must be reported on DA Form 5513:
1. Header Information:
- Unit Name/Address: The name and address of the unit responsible for the key control.
- Period Covered: The dates or duration of time for which the form is applicable.
2. Key Control Officer (KCO) Information:
- Name: Full name of the individual designated as the Key Control Officer.
- Date Assumed Duties: The date on which the KCO assumed key control responsibilities.
- Signature/Date: The KCO's signature and the date of the signature.
3. Key Custodian Information:
- Name: Full name of the individual designated as the Key Custodian.
- Key Documentation Number: The assigned number or identifier for the Key Custodian.
- Date Assumed Duties: The date on which the Key Custodian assumed responsibility.
- Signature/Date: The Key Custodian's signature and the date of the signature.
4. Key Control Devices:
- Key Sets: Description of the key sets, including the type of key (e.g., handcuff key, vehicle key) and any unique identifiers.
- Locks: Description of the locks, including the type (e.g., padlock, combination lock) and any unique identifiers.
- Key Control Number: A unique number assigned to each key set or lock.
5. Inventory:
- Date Received: The date on which the Key Custodian received the key set or lock.
- Date Turned In: The date on which the key set or lock was returned or turned in.
- Signature/Date: The Key Custodian's signature and the date of the signature when turning in or receiving key sets or locks.
6. Remarks/Documentation:
- Any additional remarks, explanations, or information pertaining to the key control devices or transactions.
- List of lost, damaged, or potentially compromised key sets or locks, if applicable.
It is important to note that specific units or organizations may have additional requirements or fields to be filled in based on their specific protocols and needs. Therefore, users should refer to their unit's guidance for any additional information required on DA Form 5513.
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