Last updated on Jun 9, 2015
Get the free USCIS Form I-9 Employment Eligibility Verification
We are not affiliated with any brand or entity on this form
Fill out
Complete the form online in a simple drag-and-drop editor.
eSign
Add your legally binding signature or send the form for signing.
Share
Share the form via a link, letting anyone fill it out from any device.
Export
Download, print, email, or move the form to your cloud storage.
Why pdfFiller is the best tool for your documents and forms
End-to-end document management
From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.
Accessible from anywhere
pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.
Secure and compliant
pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.
What is Form I-9
The USCIS Form I-9 is a government document used by employers to verify the identity and employment authorization of newly hired employees.
pdfFiller scores top ratings on review platforms
Who needs Form I-9?
Explore how professionals across industries use pdfFiller.
Form I-9 is needed by:
-
Employers hiring new employees
-
Employees providing identification
-
Human resources departments
-
Recruitment agencies
-
Immigration legal advisors
-
Compliance officers
Comprehensive Guide to Form I-9
What is the USCIS Form I-9 Employment Eligibility Verification?
The USCIS Form I-9 is a critical document used in the U.S. to verify an individual’s identity and employment authorization. Its primary purpose is to confirm that both employees and employers comply with immigration laws during the hiring process. Employment eligibility verification is vital for maintaining a lawful workforce and preventing illegal employment practices.
The structure of the USCIS Form I-9 consists of three main sections: Employee Information and Attestation, Employer Review and Verification, and Reverification and Rehires. Each section plays a specific role in collecting pertinent information and ensuring compliance with federal regulations.
Purpose and Benefits of the USCIS Form I-9 Employment Eligibility Verification
The USCIS Form I-9 is required for several reasons. First, it ensures that employers have verified the identity and work eligibility of their employees. This verification process protects against potential employment fraud and helps organizations maintain compliance with federal laws.
For employers, the benefits include reducing the risk of hiring individuals who are unable to work legally in the U.S. Employees benefit as it provides assurance that their employment practices are fair and compliant. Overall, the employment verification form acts as a safeguard for both parties involved.
Who Needs the USCIS Form I-9 Employment Eligibility Verification?
Both employers and employees must complete the USCIS Form I-9. Employers are responsible for providing the form and ensuring it is filled out correctly. Employees are required to provide valid documentation to establish their identity and work eligibility.
There are specific scenarios where completion is mandatory, such as when hiring new employees or re-verifying existing employees if there is a change in their work status. Legal exceptions may apply, so it’s important to be aware of varying requirements based on individual circumstances.
How to Fill Out the USCIS Form I-9 Online (Step-by-Step)
To fill out the USCIS Form I-9 online, you can use pdfFiller, which simplifies the process significantly. Follow these steps to complete the form:
-
Access the I-9 form template through pdfFiller.
-
In the Employee Information section, enter personal details such as name, address, and date of birth.
-
Provide your citizenship status and sign the attestation.
-
In the Employer Review section, the employer must provide their information and review the documentation presented.
-
Finalize the process by digitally signing the document, ensuring all required information is accurate.
Remember to have the necessary documentation ready for verification, and utilize digital signatures for efficiency.
Common Mistakes and How to Avoid Them When Completing the USCIS Form I-9
Common errors that lead to rejection of the USCIS Form I-9 often stem from incomplete sections or incorrect information. Some frequent mistakes include failing to provide a signature or using outdated documentation.
To avoid these pitfalls, review the form carefully before submission. Check for missing information and ensure all entries are accurate. Additionally, timely reporting of any changes in employment status is crucial for maintaining compliance.
Submission Methods for the USCIS Form I-9 Employment Eligibility Verification
Once the USCIS Form I-9 is completed, it must be submitted according to the employer's guidelines. The form can be submitted in person or electronically, depending on the employer's preference and the method chosen for verification.
It's essential to adhere to submission timing to ensure compliance with federal regulations. Be aware if there are any postal or office requirements based on the submission method selected.
What Happens After You Submit the USCIS Form I-9 Employment Eligibility Verification?
After the USCIS Form I-9 has been submitted, employers are required to maintain a record of the form for a specified period. This includes keeping track of submission status and being prepared for any potential audits by immigration authorities.
Employers should implement a system for confirming that the verification process is complete and properly documented, ensuring that they are compliant with federal expectations.
Security and Compliance When Handling the USCIS Form I-9
Handling the USCIS Form I-9 involves safeguarding sensitive information. It is crucial to comply with data protection laws, including HIPAA and GDPR. pdfFiller ensures secure management of this data through robust encryption measures and compliance protocols.
Rest assured that the platform provides features designed to protect user privacy and maintain the confidentiality of sensitive employment documents.
Simplifying the USCIS Form I-9 with pdfFiller
pdfFiller offers various features that enhance the experience of completing the USCIS Form I-9. Users can easily edit, fill, and eSign documents, making the entire process more manageable and efficient.
With capabilities for sharing and organizing completed forms, pdfFiller supports seamless management of employment verification forms. Leverage this platform to simplify the I-9 completion and ensure accuracy and compliance.
How to fill out the Form I-9
-
1.Access pdfFiller and log in to your account. Use the search bar to locate the USCIS Form I-9 Employment Eligibility Verification.
-
2.Open the form and familiarize yourself with its layout, which has three distinct sections for both employee and employer information.
-
3.Before starting, gather necessary documentation including your identification, proof of citizenship or immigration status, and any documents showing employment eligibility.
-
4.Begin with Section 1 where the employee must fill in personal details such as name, address, date of birth, and attest to their immigration status. Use pdfFiller’s fillable fields for accuracy.
-
5.Switch to Section 2, where the employer must review the employee's documents. Ensure you check the identification provided and enter details in the required fields on the form.
-
6.If you are an employer, make sure to sign and date the form in the designated area, confirming that you've completed the required checks.
-
7.After completing all sections, carefully review the data entered for accuracy. Make sure no required fields are left blank.
-
8.Once everything is checked, you can save the completed form directly in pdfFiller. If necessary, download the form as a PDF for your records.
-
9.If you need to submit the form, follow your company’s procedure for filing it with the appropriate authorities or keep it for your employment records as required by USCIS.
Who is required to complete the USCIS Form I-9?
Both employees and employers are required to complete the USCIS Form I-9. Employees must provide personal identification information and attest to their employment eligibility, while employers must verify and record this information.
What identification documents are required for Form I-9?
Employees must provide documents that establish both identity and employment authorization. Common combinations include a U.S. passport or a driver's license with a Social Security card. Refer to the USCIS official guidelines for a complete list of acceptable documents.
Are there deadlines for submitting Form I-9?
Yes, the Form I-9 must be completed by the employee's first day of work. Employers are required to verify the employee's identity and employment eligibility within three business days of the employee's start date.
How does one submit Form I-9?
Form I-9 is not submitted to USCIS but must be kept on file by the employer for verification. Employers should retain the completed I-9 form for at least three years after the date of hire or one year after employment ends, whichever is later.
What are common mistakes to avoid on Form I-9?
Common mistakes include failing to complete all required fields, missing signatures, using incorrect documents, and not submitting the form on time. Always double-check for accuracy before finalizing.
Is there a fee to complete Form I-9?
No, there is no fee for completing the USCIS Form I-9. It is a free document provided by the U.S. government for employment verification purposes.
How long does it take to process the information on Form I-9?
Processing of Form I-9 does not take time in a traditional sense, as it is not submitted for approval. Employers must verify the form's completeness and maintain it for record-keeping as per USCIS guidelines.
Related Forms
Get the latest insights from our blog
If you believe that this page should be taken down, please follow our DMCA take down process
here
.
This form may include fields for payment information. Data entered in these fields is not covered by PCI DSS compliance.