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What is I-9 Form
The US Employment Eligibility Verification is a government form used by employers to verify the identity and employment authorization of individuals hired to work in the United States.
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Who needs I-9 Form?
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I-9 Form is needed by:
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Employers hiring new employees in the US
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Employees starting jobs in the US
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Human resources professionals handling hiring
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Legal advisors ensuring compliance with employment laws
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Staff involved in onboarding processes
How to fill out the I-9 Form
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1.Begin by accessing the PDF version of the US Employment Eligibility Verification form on pdfFiller.
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2.Open the form in pdfFiller's user-friendly interface where you can see all fields clearly displayed.
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3.Gather necessary documents such as proof of identity and employment eligibility from your new hire before starting the filling process.
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4.Locate each section of the form, which includes fields for both employee and employer information, and fill them out accurately.
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5.Use the checkboxes provided to select the appropriate verification documents from List A, B, or C as needed.
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6.Once all fields are completed, review the information for accuracy and completeness to avoid any common mistakes.
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7.Ensure both the employee and employer sections are signed electronically within pdfFiller to validate the form.
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8.Finally, save the completed form in your desired format, or download it directly to your device for submission.
What documents are needed to complete the US Employment Eligibility Verification?
To complete the US Employment Eligibility Verification, you need to provide specific documents from List A, B, or C. These may include a passport, driver's license, or Social Security card. Ensure that the selected documents are valid and meet eligibility requirements.
What is the deadline for submitting the I-9 form?
The I-9 form must be completed and signed by the employee by the first day of employment. Employers must retain the completed form for three years after the employee's hire date or one year after termination, whichever is later.
How can I submit the completed I-9 form?
You can submit the completed I-9 form to your employer as part of your onboarding paperwork. Employers should retain these forms in their records and ensure proper handling per legal requirements.
What are common mistakes to avoid when filling out the I-9 form?
Common mistakes include failing to sign or date the form, incorrect entries in required fields, and not providing acceptable documentation for employment eligibility. Always double-check the information before submission.
How long does it take to process the I-9 form?
The I-9 form does not have a processing period as it requires completion before employment begins. Employers should verify the document's accuracy and keep it on file as long as needed for compliance.
Do I need to notarize the I-9 form?
No, the I-9 form does not require notarization. However, it must be signed by both the employee and employer to be valid.
Can I fill out the I-9 form electronically?
Yes, you can fill out the I-9 form electronically using tools like pdfFiller, which simplifies the process with fillable fields and electronic signatures.
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