Last updated on Mar 20, 2026
PSU International Visiting Scholar Request Form free printable template
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What is PSU International Visiting Scholar Request Form
The International Visiting Scholar Request Form is a document used by Portland State University departments to request a DS-2019 form for international scholars participating in the J-1 Exchange Visitor Program.
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PSU International Visiting Scholar Request Form is needed by:
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Department heads overseeing international scholars.
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Scholars applying for J-1 visa status.
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International relations offices at universities.
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Human resources departments managing faculty appointments.
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Administrative staff coordinating visa processes.
Comprehensive Guide to PSU International Visiting Scholar Request Form
What is the International Visiting Scholar Request Form?
The International Visiting Scholar Request Form is a critical document utilized by departments at Portland State University to facilitate the participation of international scholars in the J-1 Exchange Visitor Program. This form plays a significant role in requesting the DS-2019 form, which is essential for scholars seeking J-1 visa status. Both departments and scholars use this form to provide necessary details regarding the scholar's visit, ensuring compliance with program requirements.
Eligible individuals include distinguished visiting professors and researchers, who aim to engage in educational and research activities under the J-1 visa framework. This process underscores the collaborative efforts to enrich academic environments at PSU while fostering international exchange.
Purpose and Benefits of the International Visiting Scholar Request Form
The purpose of the International Visiting Scholar Request Form is to streamline the application process for obtaining the DS-2019 form. By utilizing this form, departments can simplify the administrative procedures associated with inviting international scholars.
Key benefits of this form include:
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Facilitating the timely issuance of DS-2019 forms, critical for J-1 visa applications.
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Supporting departments in integrating scholars into teaching and research roles at PSU.
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Enhancing the university's reputation for hosting international talent.
Ultimately, using this form contributes to PSU's mission of fostering global academic partnerships.
Who Needs the International Visiting Scholar Request Form?
The International Visiting Scholar Request Form must be submitted by specific departments within Portland State University that intend to bring in international scholars. These departments typically include various academic faculties and research centers seeking to enhance their programs through international collaboration.
Eligible applicants consist of:
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Professors and researchers seeking to engage in educational activities at PSU.
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Department chairs or program coordinators facilitating the request.
The role of the applicant is pivotal, as they must ensure that all necessary details are accurately represented in the J-1 visa process.
Eligibility Criteria for the International Visiting Scholar Request Form
To be eligible for the International Visiting Scholar Request Form, scholars must meet specific criteria outlined by PSU and the federal regulations governing the J-1 visa. These requirements ensure that incoming scholars fit the program's intent and have the necessary support for their visit.
Eligibility criteria include:
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Current position in a recognized institution of higher education.
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Proof of funding for the duration of the visit.
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Adherence to the permissible activities under the J-1 visa, such as teaching or conducting research.
Additionally, certain restrictions may apply, depending on the nature and duration of the visit, which applicants must consider to ensure compliance.
How to Fill Out the International Visiting Scholar Request Form Online
Filling out the International Visiting Scholar Request Form online is a straightforward process when following specific steps. Begin by accessing the form through the designated online portal.
To ensure a smooth application experience, follow these steps:
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Access the International Visiting Scholar Request Form online.
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Complete each field, providing accurate information such as "Scholar Name" and "Date of Birth."
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Review the form to avoid common mistakes, such as incomplete fields.
Attention to detail during this process is crucial to prevent any delays in processing your request.
Required Documents and Information Gathering
When preparing to submit the International Visiting Scholar Request Form, it is essential to gather all necessary documentation to support your application. This ensures that you meet the requirements set by PSU and the J-1 visa regulations.
Required documents include:
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Evidence of funding for the scholar's visit.
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Curriculum vitae or résumé of the visiting scholar.
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Invitation letter detailing the purpose and duration of the visit.
Before filling out the form, use a pre-filing checklist to ensure that all documentation is complete and ready for submission. This organized approach can facilitate a smoother application process.
Submission Methods for the International Visiting Scholar Request Form
Submitting the International Visiting Scholar Request Form can be done through various methods, each of which offers different benefits. Understanding these methods helps in timely processing of the request.
Methods of submission include:
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Online submission through the university's designated portal.
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In-person submission at the International Student and Scholar Services office.
It's important to note the specific deadlines associated with each submission method to ensure your request is processed in time for the intended start date.
What Happens After You Submit the International Visiting Scholar Request Form?
After submitting the International Visiting Scholar Request Form, applicants should anticipate several key steps in the processing timeline. Typically, the response time may vary based on administrative workload.
You can expect:
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A confirmation of submission from the International Student and Scholar Services office.
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Updates regarding the application status throughout the processing period.
Should additional information or clarification be required, the office will reach out to the applicant to ensure the request is complete.
Security and Privacy Considerations
When submitting personal information through the International Visiting Scholar Request Form, addressing security and privacy concerns is paramount. PSU prioritizes the safeguarding of sensitive data throughout the submission process.
Key security measures include:
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Implementation of 256-bit encryption for data transmission.
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Compliance with HIPAA and GDPR regulations to protect personal information.
These protocols assure applicants that their information is handled securely and with the utmost care.
Completing Your International Visiting Scholar Request with pdfFiller
Utilizing pdfFiller simplifies the process of completing the International Visiting Scholar Request Form. The platform offers various features that enhance the user experience throughout the form-filling and management process.
Capabilities of pdfFiller include:
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Easy editing and annotation of the form.
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Seamless eSigning for quick approval.
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Efficient sharing options to collaborate with departments.
Leveraging these features can significantly streamline the preparation and submission of the International Visiting Scholar Request Form.
How to fill out the PSU International Visiting Scholar Request Form
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1.To access the International Visiting Scholar Request Form, navigate to pdfFiller and search for the form name using the search bar.
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2.Once you locate the form, click on it to open in the editor; ensure your browser allows pop-ups if the form does not load.
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3.Before filling out the form, gather necessary information such as the scholar’s name, date of birth, country of citizenship, purpose of visit, and funding sources.
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4.Use pdfFiller’s tools to click into each field and fill in the required information. You can add text, checkboxes, and notes as needed.
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5.Be mindful to carefully read each instruction provided in the document, and make sure to fill out all mandatory fields indicated by asterisks.
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6.After completing the form, review all entries to ensure accuracy and completeness, checking for any missing information.
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7.Utilize the save function in pdfFiller before finalizing, so you can return to edit if necessary. Once satisfied, click the 'Submit' button to send the form electronically.
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8.To save or download a copy for your records, choose the 'Download' option and select your preferred file format.
What are the eligibility requirements for using this form?
To use the International Visiting Scholar Request Form, you must be part of a department at Portland State University that intends to sponsor an international scholar for the J-1 visa program.
What is the ideal submission timeline for this form?
Departments should submit the International Visiting Scholar Request Form at least three months prior to the scholar’s intended start date, with six months being ideal for smoother processing.
How do I submit the completed form?
The completed form should be submitted electronically through pdfFiller, directly to the International Student and Scholar Services office at Portland State University.
What supporting documents are required with the form?
You will need to provide details regarding funding sources, purpose of visit, and any additional documentation supporting the scholar's application for the J-1 visa, as requested in the form.
What common mistakes should I avoid when filling out this form?
Common mistakes include overlooking mandatory fields, providing incomplete information, and failing to review the document for accuracy before submitting.
How long does it take to process the request after submission?
Processing times can vary, but it generally takes several weeks after submission for the International Student and Scholar Services to process the request and issue the DS-2019 form.
What should I do if I need to change the information after submission?
If changes are required after submission, contact the International Student and Scholar Services office directly to discuss the necessary adjustments.
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