Get the free USCIS Form I-9 Employment Eligibility Verification

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is Form I-9

The USCIS Form I-9 is a government form used by employers to verify the identity and employment authorization of new employees in the United States.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 form: Try Risk Free

Rate free I-9 form

4.8

satisfied

60 votes

Who needs Form I-9?

Explore how professionals across industries use pdfFiller.

Form I-9 is needed by:

Employers hiring new employees
Human resources professionals managing employee records
New employees needing to establish work eligibility
Lawyers advising on employment law
Immigrants verifying their employment status
Auditors checking compliance with employment regulations

Comprehensive Guide to Form I-9

What is the USCIS Form I-9 Employment Eligibility Verification?

The USCIS Form I-9 serves as a vital tool for employment eligibility verification in the United States. This form allows employers to confirm an employee's identity as well as their authorization to work in the country. Proper completion is crucial for both parties; the employee must provide accurate information about their citizenship or immigration status, while the employer is responsible for verifying these claims.

The I-9 form plays a significant role in the employment process, ensuring that U.S. labor laws are upheld. During this process, employees and employers have distinct roles, with both needing to sign the document to validate the information provided.

Why is the USCIS Form I-9 Important?

Verifying identity and employment authorization using the I-9 form is essential for maintaining a lawful workplace. Employers who neglect this requirement risk facing serious legal consequences, including fines and penalties. The completion of the form is not only a best practice but also a legal obligation that governs hiring processes.

Employers must understand their legal responsibilities in verifying the eligibility of their employees, reinforcing the importance of the employee eligibility form in the hiring mechanism.

Who Needs the USCIS Form I-9 and Who Must Fill It Out?

The USCIS Form I-9 must be completed by both employees and employers. Employees must fill out Part 1 of the form, providing personal information and attesting to their eligibility. Employers or their authorized representatives are responsible for completing Part 2, which includes reviewing the employee's documents.

It is also important for employers to be aware of specific responsibilities associated with this form, including documenting any exceptions. Generally, all new hires are required to complete the I-9 form, ensuring compliance with employment regulations.

How to Fill Out the USCIS Form I-9 Online (Step-by-Step Guide)

To successfully fill out the USCIS Form I-9 online, follow these step-by-step instructions:

Access the USCIS Form I-9 on the official website.
Complete Part 1 with your personal information.
Provide your signature and date following your information entry.
Present the required documents for verification to your employer.
Employers complete Part 2, confirming receipt of your documents.
Both parties retain copies for their records.

This process may include visual aids or references to a fillable form to enhance clarity. Whether using a digital or printed format, ensuring accuracy is paramount to prevent issues later on.

Common Errors When Completing the USCIS Form I-9 and How to Avoid Them

Completing the USCIS Form I-9 can lead to common mistakes, which can cause delays or compliance issues. Frequent errors include incorrect data entry such as misspellings and outdated information. On the other hand, failing to supply necessary signatures or dates can also render the form invalid.

Double-check all entries for accuracy.
Ensure all fields are completed as required.
Review the form thoroughly before submission to avoid unnecessary errors.

What Documents are Required for the USCIS Form I-9?

To complete the USCIS Form I-9, employees must provide documentation that verifies their identity and employment authorization. Acceptable documents are categorized into three lists:

List A: Documents that prove both identity and employment authorization.
List B: Documents that verify identity only.
List C: Documents that confirm employment authorization only.

Preparing and presenting these documents in a clear manner facilitates a smoother verification process. It is crucial to comply with these requirements to avoid complications.

How to Submit the USCIS Form I-9 and What Happens Next?

Submitting the completed USCIS Form I-9 is an essential final step in the hiring process. Employers can choose from various methods to submit the form, whether electronically or in physical format. After submission, retention and storing of completed forms must be practiced in accordance with federal regulations.

Post-submission, employers must maintain records of completed forms for inspection by authorized officials when requested. Tracking submissions ensures proper compliance and record-keeping.

Security and Compliance Considerations for the USCIS Form I-9

When handling the USCIS Form I-9, data protection measures must be adhered to for sensitive information. Employers are required to maintain compliance with federal regulations regarding employee documents, which underscores the significance of secure handling and storage of completed forms.

Implementing strong security practices helps mitigate risks associated with unauthorized access to personal information, ensuring both employee and employer data is safeguarded.

Explore pdfFiller's Features for Simplifying the USCIS Form I-9 Process

pdfFiller offers a comprehensive suite of tools designed to simplify the USCIS Form I-9 completion process. Users can fill out, edit, and eSign the I-9 form directly through the platform, which enhances efficiency and ease of use.

Additionally, pdfFiller provides cloud storage benefits, allowing users to access templates effortlessly. Security practices within the platform ensure compliance and protect user data throughout the form-filling process.

Achieve Seamless Completion of USCIS Form I-9 with pdfFiller

Utilizing pdfFiller for your USCIS Form I-9 completion needs can greatly enhance your experience. The platform is designed to streamline document workflows, making the process smoother for users.

With an emphasis on ease, security, and professional presentation of submitted forms, pdfFiller positions itself as a trusted resource for effective management of employment eligibility verification needs.

Last updated on Mar 11, 2016

How to fill out the Form I-9

1.

Access pdfFiller and search for USCIS Form I-9 in the template library.
2.

Open the form to view the sections for employee and employer information.
3.

Gather all necessary documents, such as IDs and employment eligibility proof, before starting.
4.

Complete the employee section by filling in personal details and marking applicable options.
5.

Move to the employer's section, ensuring to include details such as the date of hire.
6.

Utilize pdfFiller’s tools to add signatures, ensuring both employer and employee sign in the appropriate fields.
7.

Once all fields are filled out, review the entire form for correctness and completeness.
8.

Use the save button to store your form on pdfFiller or download it for printing.
9.

If required, submit the filled form according to your company's policies.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

What is the eligibility requirement for completing the I-9 form?

The I-9 form must be completed by employees who are hired for work in the United States. They must provide acceptable documents to prove both identity and employment eligibility, attesting to their citizenship or immigration status.

Are there any deadlines associated with submitting the I-9 form?

The I-9 form must be completed within three business days after an employee's start date. Employers are responsible for ensuring the form is verified and retained appropriately.

What methods can be used to submit the completed I-9 form?

Employers should keep the I-9 form on file. It does not need to be submitted to USCIS but must be available for inspection when required by authorized officials such as ICE.

What supporting documents are needed to complete the I-9 form?

Employees must provide one document from List A (establishing both identity and work eligibility) or one document from List B (identity) and one from List C (employment eligibility) as specified in the I-9 form instructions.

What are some common mistakes to avoid when filling out the I-9 form?

Common mistakes include not completing all relevant fields, failing to provide acceptable documents, and not obtaining signatures from both the employee and employer. Review the form carefully to avoid these issues.

How long does it take to process the I-9 form?

The I-9 form does not require processing time by USCIS; however, employers should verify documents promptly to comply with regulations within the required timelines.

What should I do if I need assistance filling out the I-9 form?

If you require help, consult with your HR department or seek guidance from legal professionals specializing in employment law to ensure compliance and correct completion of the form.