Get the free USCIS Form I-9 Employment Eligibility Verification

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is Form I-9

The USCIS Form I-9 Employment Eligibility Verification is a government document used by employers to verify the identity and employment authorization of individuals hired to work in the United States.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 form: Try Risk Free

Rate free I-9 form

4.4

satisfied

34 votes

Who needs Form I-9?

Explore how professionals across industries use pdfFiller.

Form I-9 is needed by:

Employees who need to provide proof of identity and work authorization.
Employers required to verify the employment eligibility of new hires.
Authorized representatives assisting employers in completing verification.
Human resources professionals ensuring compliance with employment laws.
Legal advisors guiding companies on employment documentation.

Comprehensive Guide to Form I-9

What is the USCIS Form I-9 Employment Eligibility Verification?

The USCIS Form I-9 is a critical document used for employment eligibility verification in the United States. This form serves to validate the identity and authorization of individuals that employers intend to hire. Employees and employers are the main users of the form, ensuring compliance with federal immigration regulations.

The form has undergone various updates since its inception, reflecting the evolving landscape of employment verification. Its current relevance is underscored by the increasing number of hires across diverse sectors, emphasizing the need for lawful employment practices.

Purpose and Benefits of the USCIS Form I-9

The primary purpose of the USCIS Form I-9 is to assist employers in establishing that their employees are legally allowed to work in the United States. Completing this employment verification form correctly has significant legal implications, as improper documentation can lead to severe penalties.

For employers, the benefits include compliance with immigration laws, reduction of risks associated with hiring unauthorized workers, and avoidance of costly fines. Proper completion of the I-9 form illustrates a commitment to lawful hiring practices and protects the integrity of the hiring process.

Who Needs to Complete the USCIS Form I-9?

The USCIS Form I-9 must be completed by employees, employers, and authorized representatives during the hiring process. Employees must fill out the first section, while employers or their representatives are required to complete the subsequent sections after reviewing the employee's documentation.

This form is essential for authenticating the eligibility of new hires, ensuring that all individuals are legally permitted to work. It is required regardless of the employee's nationality or citizenship status.

How to Fill Out the USCIS Form I-9 Employment Eligibility Verification Online (Step-by-Step)

Filling out the USCIS Form I-9 can be conveniently done using pdfFiller. To complete this process, follow these steps:

Access the I-9 form template on pdfFiller.
Provide your personal information in the required fields.
Indicate your citizenship or immigration status.
Upload acceptable documents proving identity and employment authorization.
Sign the form electronically, ensuring compliance with signature requirements.
Submit the form following the outlined submission methods.

When filling out the form, it's crucial to understand the difference between digital signatures and wet signatures, as both have specific legal implications.

Required Documents for the USCIS Form I-9

Employees must provide documentation proving their identity and work authorization when completing the USCIS Form I-9. The acceptable documents are categorized into three lists:

List A: Documents that establish both identity and employment authorization (e.g., U.S. passport).
List B: Documents that establish identity only (e.g., driver's license).
List C: Documents that establish employment authorization only (e.g., Social Security card).

It is vital to gather and present these documents correctly to ensure compliance with USCIS guidelines.

Common Errors and How to Avoid Them in the USCIS Form I-9

Completing the USCIS Form I-9 can lead to several common errors, such as incorrect dates, missing signatures, or failure to provide adequate documentation. To improve accuracy and compliance, consider these tips:

Double-check all entered information before submission.
Ensure all sections of the form are completed accurately.
Review documentation to verify that they meet acceptable criteria.

Using a review checklist before submitting the form can help mitigate these issues and ensure completeness.

How to Submit the USCIS Form I-9 Employment Eligibility Verification

The USCIS Form I-9 can be submitted using various methods, including in-person submissions or electronically through pdfFiller. It's essential to be aware of deadlines associated with the form, as timely submission is crucial for compliance.

Late submissions can result in penalties or challenges during audits, emphasizing the importance of adhering to established timelines.

Tracking and Confirmation After Submission of the USCIS Form I-9

After submitting the USCIS Form I-9, both employees and employers can track the submission status through pdfFiller. If any issues arise, it’s advisable to reach out to the relevant parties promptly.

The confirmation process post-submission typically involves receiving an acknowledgment from the employer, ensuring that the employee’s documents have been appropriately processed.

Security and Privacy with the USCIS Form I-9

When utilizing pdfFiller to fill out the USCIS Form I-9, users benefit from robust security features like 256-bit encryption. This level of security is essential for protecting sensitive personal documents and ensuring compliance with regulations such as HIPAA and GDPR.

Prioritizing privacy during document handling is crucial, as the I-9 form contains personal and potentially sensitive information.

Getting Started with pdfFiller for the USCIS Form I-9

Users are encouraged to leverage pdfFiller for an efficient form-filling experience. Key features include eSignature options, template creation, and cloud storage capabilities that enhance accessibility and usability.

Exploring additional features on pdfFiller can vastly improve document management and streamline the overall process of employment eligibility verification.

Last updated on Mar 11, 2016

How to fill out the Form I-9

1.

To get started, visit pdfFiller and search for 'USCIS Form I-9'. Access the form by selecting it from the search results.
2.

Once opened, familiarize yourself with the layout, which includes sections for both employee and employer information.
3.

Before filling out the form, gather necessary documents such as proof of identity and employment authorization, like a passport or driver’s license.
4.

Begin filling in your personal information in the designated fields, ensuring accuracy and completeness.
5.

Make sure to provide necessary attestations regarding your citizenship or immigration status by selecting the appropriate options.
6.

Employers or authorized representatives should complete their sections as per the instructions provided on the form.
7.

After completing all fields, review the entire form carefully to ensure all information is correct and all required signatures are included.
8.

To finalize, utilize pdfFiller’s save option to retain a copy of your completed form, ensuring you keep a digital record.
9.

You can download the completed form in PDF format for your records or submit it as per your organization's procedures using pdfFiller's submission options.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

What are the eligibility requirements for completing Form I-9?

To complete Form I-9, you must be an employee hired to work in the U.S. and provide documents proving your identity and work authorization.

When should I submit Form I-9?

Form I-9 must be completed within three days of an employee’s start date. Late submissions may lead to compliance issues.

How can I submit Form I-9 once it's completed?

Form I-9 is typically kept on file at the employer's location. Retain the form for at least three years after the worker's hire date or one year after their employment ends.

What documents are required for Form I-9?

You need to provide identification documents such as a passport, driver's license, or social security card, as specified in the form's instructions.

What are common mistakes to avoid when filling out Form I-9?

Common mistakes include incorrect personal information, forgetting to sign the form, or not providing sufficient proof of identity or work authorization.