Get the free USCIS Form I-9 Employment Eligibility Verification
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What is Form I-9
The USCIS Form I-9 Employment Eligibility Verification is a government document used by employers to verify the identity and employment authorization of individuals hired for work in the United States.
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Who needs Form I-9?
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Form I-9 is needed by:
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Employers hiring new employees.
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Employees providing employment eligibility verification.
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Preparer or translator assisting in completing the form.
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HR professionals managing onboarding processes.
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Legal advisors ensuring compliance with immigration laws.
How to fill out the Form I-9
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1.To get started, visit pdfFiller and search for the USCIS Form I-9 Employment Eligibility Verification.
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2.Open the form in the pdfFiller editor to access fillable fields.
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3.Before filling in the form, gather necessary employment documents such as IDs and work authorization proofs.
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4.Fill out Section 1, where the employee will input personal information like name, address, date of birth, and attest to their employment eligibility.
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5.Once Section 1 is completed, the employer should access Section 2 and review identification documents presented by the employee.
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6.Input relevant details from the identification documents in Section 2, including document title, issuing authority, and expiration date.
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7.Ensure all required signatures are entered for both the employee and employer on the designated lines.
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8.After completing the form, review all entries for accuracy to avoid common mistakes.
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9.Finalize the document by saving your changes in pdfFiller, allowing you to download or print the completed Form I-9.
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10.If necessary, submit the form electronically as per your employer's guidelines or retain it for records.
Who needs to complete the USCIS Form I-9?
All employers in the U.S. are required to complete Form I-9 for every individual they hire, including citizens and non-citizens, to verify their identity and employment authorization.
What are the deadlines for completing Form I-9?
Employers must complete Section 2 of Form I-9 within three business days of the employee's start date. Section 1 must be completed by the employee at the time of hire.
What identification documents are required for Form I-9?
Employees must present valid identification documents, which may include a U.S. passport or a combination of a driver's license and Social Security card. Ensure to check the acceptable documents list on the form.
Can I submit the form electronically?
Yes, employers can submit Form I-9 electronically if they have the appropriate systems in place. However, there are specific requirements to meet the electronic submission standards.
What are common mistakes to avoid when filling out Form I-9?
Common mistakes include failing to complete all required sections, omitting signatures, and using incorrect identification documents. Always double-check for accuracy before finalizing the form.
How long does it take to process Form I-9?
Form I-9 does not go through a formal processing phase like other immigration forms. Instead, it should be kept on file by the employer for either three years after the employee's start date or one year after the employee leaves.
Is notarization required for Form I-9?
No, notarization is not required for the USCIS Form I-9. However, both the employee and employer must sign the form as part of the verification process.
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