Get the free USCIS Form I-9 Employment Eligibility Verification

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is USCIS Form I-9

The USCIS Form I-9 Employment Eligibility Verification is a government document used by employers to verify the identity and employment authorization of individuals hired to work in the United States.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable USCIS I-9 form: Try Risk Free

Rate free USCIS I-9 form

4.0

satisfied

29 votes

Who needs USCIS Form I-9?

Explore how professionals across industries use pdfFiller.

USCIS Form I-9 is needed by:

Employers hiring new employees in the US
Employees seeking job verification
Human Resource professionals
Authorized representatives handling employment documentation
Immigration attorneys assisting clients
Compliance officers ensuring I-9 form accuracy

Comprehensive Guide to USCIS Form I-9

What is the USCIS Form I-9 Employment Eligibility Verification

The USCIS Form I-9 serves as a critical document used by employers to verify the identity and employment authorization of individuals hired to work in the United States. This compliance measure is essential for employers to ensure that their new employees are legally eligible to work. The form requires personal information from employees and mandates that they attest to their citizenship or immigration status by providing the necessary documentation.

Employing the USCIS Form I-9 helps to enhance workplace compliance, thereby protecting businesses from possible legal penalties associated with hiring unauthorized workers. It establishes a standard protocol for verifying employment eligibility, making it a vital part of the hiring process.

Purpose and Benefits of the USCIS Form I-9 Employment Eligibility Verification

The primary motivation for utilizing the USCIS Form I-9 is to ensure that employers comply with federal immigration laws. This form protects employers from legal repercussions by verifying that employees are authorized to work in the U.S. It also establishes a structured way for employees to confirm their eligibility.

Utilizing the USCIS I-9 Form offers several benefits:

Safeguards employers against penalties due to non-compliance.
Facilitates a smoother hiring process for companies.
Enhances workplace integrity and legal compliance.

Who Needs the USCIS Form I-9 Employment Eligibility Verification

Both employees and employers are required to complete and sign the USCIS Form I-9. New employees must fill out the form at the time of hire, while employers are responsible for completing and retaining the form in their records. There are specific situations where the USCIS Form I-9 must be completed, including:

Hiring of new employees.
Rehiring employees after a certain period.

This compliance ensures that both parties fulfill their responsibilities regarding employment eligibility verification.

How to Fill Out the USCIS Form I-9 Employment Eligibility Verification Online (Step-by-Step)

Filling out the USCIS Form I-9 online is a straightforward process. Follow these steps for accurate completion:

Access the online USCIS Form I-9.
Provide your personal information, including your name and date of birth.
Attest to your citizenship or immigration status as required.
Select the appropriate documents to verify your identity and employment authorization.
Review all information for completeness and accuracy before submission.

To ensure a smooth process, double-check that all required fields are filled out correctly.

Common Errors and How to Avoid Them When Completing the USCIS Form I-9

When completing the USCIS Form I-9, it is common for users to make errors. Frequent mistakes occur in specific fields, such as incorrect name spelling or incorrect document selection. To avoid complications, consider these preventative measures:

Double-check personal information for accuracy.
Ensure that the selected documents are valid and acceptable as proof of identity.

Addressing these common issues can prevent delays in processing and ensure compliance.

Required Documents and Supporting Materials for the USCIS Form I-9 Employment Eligibility Verification

To complete the USCIS Form I-9 successfully, employees must present specific types of documents. These documents serve as proof of identity and employment authorization. Acceptable proof may include:

U.S. passport or passport card.
Permanent Resident Card (Green Card).
Employment Authorization Document (EAD).

It is crucial that all documents presented are valid and comply with USCIS standards to meet employment eligibility requirements.

Where and How to Submit the USCIS Form I-9 Employment Eligibility Verification

Once the USCIS Form I-9 is completed, the next step is submission. Employers can choose to submit the form through various methods, including:

Physical submission via mail or in-person delivery.
Electronic submission through the USCIS online system.

Timeliness is essential; employers must ensure the form is retained and filed properly, adhering to submission deadlines specified by USCIS regulations.

What Happens After You Submit the USCIS Form I-9 Employment Eligibility Verification

After submitting the USCIS Form I-9, employers must follow specific procedures. They will review the documents provided, ensuring compliance with USCIS regulations. Retention and record-keeping requirements also apply:

Employers must keep the I-9 on file for at least three years after the employee's hire date or one year after termination, whichever is later.
Regular audits can help ensure the forms are maintained correctly.

Proper management of these records safeguards against potential compliance issues.

Securely Completing the USCIS Form I-9 Employment Eligibility Verification with pdfFiller

pdfFiller provides a secure platform for completing the USCIS Form I-9 online. Its user-friendly tools streamline the filling process, ensuring users can complete the form with minimal hassle. Key features include:

eSigning capabilities for quick approvals.
Edit and customize document content as needed.
Manage documents efficiently within the platform.

Using pdfFiller enhances the form-filling experience while maintaining document security.

Get Started with Your USCIS Form I-9 Employment Eligibility Verification Today

Experience the ease and convenience of filling out the USCIS Form I-9 using pdfFiller. With secure tools designed for user satisfaction, you can navigate the form completion process effortlessly. Start filling out the USCIS Form I-9 to ensure your compliance with employment eligibility today.

Last updated on Mar 20, 2016

How to fill out the USCIS Form I-9

1.

Access pdfFiller and search for 'USCIS Form I-9' in the search bar to find the form.
2.

Click on the form to open it in the pdfFiller editor, allowing you to navigate through the fields visually.
3.

Before starting, gather the necessary documents, including IDs and proof of employment eligibility, to fill in your personal information.
4.

Begin completing the form by entering your full name, date of birth, and other required fields using the text boxes provided.
5.

Utilize the drop-down menus for any checkboxes regarding citizenship or immigration status as appropriate.
6.

Make sure to provide valid document numbers for any identification, such as Social Security numbers or passport numbers.
7.

If you are completing the form on behalf of an employee, fill in the employer's information accurately to reflect the workplace.
8.

Once all fields are completed, review the form carefully to ensure all information is correct and complete.
9.

Use the 'Preview' feature to check how your form will look before finalizing it.
10.

After reviewing, you can either save the file to your device, download it in the preferred format or submit it directly through pdfFiller.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

What documents are required to complete the USCIS Form I-9?

To complete the USCIS Form I-9, employees must present documents that establish both their identity and employment authorization. Acceptable documents include a U.S. passport, permanent resident card, or combination of other identification forms like a driver's license and Social Security card.

Is there a deadline for submitting the Form I-9?

Employers must complete the USCIS Form I-9 within three business days of hiring an employee. It is important to fill it out accurately and maintain records in compliance with immigration laws.

How can I submit the completed Form I-9?

Completed USCIS Form I-9 does not get submitted to USCIS. Instead, employers must retain the form for verification purposes and make it available for inspection if requested by government officials.

Common mistakes to avoid when filling out the Form I-9?

Common mistakes include providing inaccurate personal information, failing to sign the form, and not completing the form on time. Ensure that all entries are clear and correct to avoid issues with verification.

What happens if I fail to complete the I-9 form?

Failing to complete the USCIS Form I-9 can result in penalties for the employer and could affect the employee's eligibility for work. Employers can face fines for not maintaining proper documentation as required.

How long do I need to keep the Form I-9 records?

Employers are required to retain completed Form I-9 for three years after the hire date or for one year after the employee’s termination, whichever is longer. Ensure records are stored securely for compliance.