Get the free US Form I-9 Employment Eligibility Verification
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What is Form I-9
The US Form I-9 Employment Eligibility Verification is a government document used by employers to verify the identity and employment authorization of new hires in the United States.
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Who needs Form I-9?
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Form I-9 is needed by:
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Employers hiring new employees
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Employees seeking verification of employment eligibility
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Recruiters conducting employment screenings
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Human Resources departments managing compliance
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Legal representatives handling employment matters
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Preparers or translators assisting with form completion
How to fill out the Form I-9
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1.Begin by accessing pdfFiller and logging into your account. In the search bar, type 'Form I-9' to locate the form.
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2.Open the form by clicking the 'Edit' button, allowing you to navigate through the document.
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3.Before completing the form, gather necessary documents such as proof of identity, employment authorization, and any other required documents.
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4.Start with Section 1, where you will input employee personal information, including name, address, and date of birth.
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5.Ensure accuracy when filling out the fields. Use pdfFiller’s features to auto-fill or edit text as needed.
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6.Next, move to Section 2, which requires the employer or authorized representative to verify documents provided by the employee.
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7.Use pdfFiller to mark checkboxes and enter information related to documents reviewed, including issuing authorities and document numbers.
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8.After completing the form, review all sections thoroughly to ensure that all fields are filled correctly and nothing is overlooked.
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9.Once satisfied with the form, save your progress to pdfFiller and choose the option to download the form in PDF format or submit it electronically.
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10.To finalize, make sure you keep a copy for your records and the employee's copy if applicable.
What documents are required for the I-9 form?
To complete the I-9 form, employees must provide documents that establish their identity and eligibility for employment. Typical documents include a U.S. passport, driver's license, Social Security card, or permanent resident card.
Is there a deadline for submitting the I-9 form?
Employers must complete Section 2 of the I-9 form within three business days of an employee's start date. Failure to do so can result in penalties.
How can I submit the completed I-9 form?
The completed I-9 form should be kept in the employee's personnel file and not submitted to any government agency unless requested. Ensure the form is easily accessible for verification if needed.
What are common mistakes to avoid when filling out the I-9 form?
Common mistakes include failing to sign the form, not providing original documents, and not completing it within the required time. Ensure all areas are filled out accurately to avoid issues.
How long is the I-9 form valid?
The I-9 form does not expire, but employers are required to update the form when an employee’s work authorization expires or if the form is not accurate.
What happens if I lose my I-9 form?
If an I-9 form is lost, employers should have the employee complete a new form immediately. Keeping accurate records is essential for compliance.
Can I fill out the I-9 form electronically?
Yes, the I-9 form can be completed electronically as long as the employer retains proper records and complies with electronic verification guidelines.
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