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What is Proxy Form

The Proxy Voting Form is a business document used by shareholders to authorize a representative to vote on their behalf during Lundin Petroleum AB's annual general meeting.

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Who needs Proxy Form?

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Proxy Form is needed by:

Shareholders of Lundin Petroleum AB
Ombuds representing shareholders
Individuals authorized to vote on behalf of others
Legal representatives in business matters
Participants in annual general meetings

Comprehensive Guide to Proxy Form

Overview of the Proxy Voting Form

The Proxy Voting Form is a crucial document for shareholders of Lundin Petroleum AB, allowing them to authorize a representative for voting during meetings. This form serves the primary purpose of ensuring shareholder representation at the annual general meeting. Utilizing this document guarantees that shareholders retain their rights and involvement in the company’s decisions.

Purpose and Benefits of the Proxy Voting Form

Shareholders use the Proxy Voting Form for various compelling reasons. One of the key benefits is enabling a representative to vote on behalf of the shareholder, ensuring their preferences are considered even if they cannot attend the meeting. Additionally, timely submission of the form carries legal implications, protecting shareholders' interests and facilitating smooth execution of the meeting.

Who Needs the Proxy Voting Form?

This form is primarily targeted at shareholders, including ombudsmen and individuals who hold shares in Lundin Petroleum. Those who need to complete the form typically include anyone looking to delegate their voting rights during meetings. Understanding the eligibility criteria is crucial for anyone considering this option, as it ensures proper representation.

Instructions on How to Fill Out the Proxy Voting Form Online

To fill out the Proxy Voting Form online, follow these steps:

Access the form through the designated online portal.
Carefully enter all necessary details, including shareholder and representative information.
Complete the fillable fields and check relevant boxes.
Review your entries for accuracy before submission.

This structured approach will help ensure that all required information is accurately captured.

Field-by-Field Guide to Completing the Proxy Voting Form

Completing the Proxy Voting Form requires careful attention to each section. Here are detailed instructions for the fields:

Shareholder Details: Include your full name, address, and contact information.
Representative Information: Provide the name and contact details of the individual you authorize.
Voting Instructions: Clearly indicate your preferences regarding the matters to be voted on.

Be mindful of common errors, such as leaving fields blank or failing to sign, which can invalidate your submission.

How to Sign the Proxy Voting Form

Signing the Proxy Voting Form is an essential step. Shareholders can choose between a digital signature or a traditional wet signature. Ensure that whichever method you select meets the specified requirements for validity. When signing, verify that the signature matches your name as presented on the form for consistency.

Submission Methods for the Proxy Voting Form

The Proxy Voting Form can be submitted through various methods, including:

Email directly to the provided company address.
Postal mail to the designated physical address.
Online submission via the designated portal, if available.

Be aware of submission deadlines to ensure your representation is counted, and check if there are any applicable fees for processing your form.

Security and Compliance for the Proxy Voting Form

Safety is paramount when handling sensitive documents. pdfFiller implements robust security measures for the Proxy Voting Form, including 256-bit encryption to protect your data. Additionally, compliance with GDPR and other privacy regulations ensures that your information remains secure throughout the submission process.

Next Steps After Submission of the Proxy Voting Form

Once you have submitted the Proxy Voting Form, it’s important to follow a few steps. First, you should receive a confirmation of your submission, which can typically be checked through the submission method used. If you do not receive confirmation, consider reaching out for clarification to ensure that your representation is registered.

Empowering Your Proxy Voting Experience with pdfFiller

pdfFiller streamlines the process of filling out and submitting the Proxy Voting Form, enhancing user experience with features such as fillable forms and eSigning capabilities. By leveraging such tools, you can complete the proxy voting process efficiently, ensuring that your voice is heard in Lundin Petroleum’s decision-making.

Last updated on Mar 21, 2016

How to fill out the Proxy Form

1.

To begin, access the Proxy Voting Form on pdfFiller by searching for the document in the provided templates or using the link given to you.
2.

Once the form is open, navigate through the fillable fields by using the cursor to click on each section that requires information.
3.

Gather necessary information before starting, including your personal details, the representative’s information, and any specific voting instructions relevant to the meeting.
4.

Use the checkboxes and text fields to provide all required information accurately, ensuring you fill in your signature where needed.
5.

After completing the fields, review your entries to verify that all information is correct and that you haven’t missed any required sections.
6.

Once satisfied, finalize the form within pdfFiller by selecting 'Save' to ensure all your inputs are recorded.
7.

To submit your Proxy Voting Form, use the 'Download' option for a copy, or explore the 'Submit' feature to send it directly, as specified for your needs.

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What are the eligibility requirements for using the Proxy Voting Form?

Eligible users of the Proxy Voting Form include shareholders of Lundin Petroleum AB who wish to authorize a representative to vote on their behalf during the annual general meeting.

What deadlines should I be aware of when submitting the form?

The Proxy Voting Form usually needs to be submitted by a specific date prior to the annual general meeting. Check Lundin Petroleum AB's official announcements for exact deadlines to ensure timely submission.

How can I submit the completed Proxy Voting Form?

You can submit the completed Proxy Voting Form either by downloading it and mailing it to the appropriate address or, if provided, utilizing pdfFiller's submit option to send directly online.

What supporting documents are required along with the form?

Typically, no additional documents are required with the Proxy Voting Form. However, it is essential to have valid identification and any necessary shareholder documentation when completing the authorization.

What common mistakes should I avoid when filling out the form?

Common mistakes include missing signatures, failing to complete all necessary fields, and submitting after the deadline. Always double-check your form before submission to avoid these issues.

What is the processing time for my Proxy Voting Form submission?

The processing time for the Proxy Voting Form is generally quick after submission, but allow a few days for confirmation, especially during busy periods like the annual general meeting.

What should I do if my representative changes after submitting the form?

If your representative changes after submitting the Proxy Voting Form, you may need to complete a new form to authorize the new representative, ensuring that Lundin Petroleum AB receives the updated information.