Get the free USCIS Form I-9 Employment Eligibility Verification

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is Form I-9

The USCIS Form I-9 is a government document used by employers to verify the identity and employment authorization of newly hired employees.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 form: Try Risk Free

Rate free I-9 form

4.2

satisfied

37 votes

Who needs Form I-9?

Explore how professionals across industries use pdfFiller.

Form I-9 is needed by:

Newly hired employees in the US
Employers conducting hiring processes
Human resources professionals managing employee records
Authorized representatives assisting employers
Organizations ensuring compliance with immigration laws

Comprehensive Guide to Form I-9

What is the USCIS Form I-9 Employment Eligibility Verification?

The USCIS Form I-9 is a vital U.S. government document designed to verify the identity and employment authorization of newly hired employees. This form plays a crucial role in confirming an individual’s right to work in the United States. It includes various sections that require pertinent information from both the employee and the employer, ensuring legal compliance.

This form not only assists in verifying identity but also helps in meeting the requirements set forth by federal immigration laws. Users can access the I-9 form PDF to view and download it for their records.

Purpose and Benefits of the USCIS Form I-9

The USCIS Form I-9 serves several essential functions for both employers and employees. For employers, completing this form is a legal requirement that helps ensure compliance with immigration regulations, thereby avoiding significant penalties. Employees, on the other hand, use this form to establish their eligibility to work in the U.S.

Benefits of utilizing the employment verification form include maintaining accurate records and safeguarding the employer from potential fines for non-compliance. Understanding the I-9 instructions is crucial for both parties to ensure proper completion of the form.

Who Needs the USCIS Form I-9 Employment Eligibility Verification?

Both employees and employers play a significant role in the process of filling out the USCIS Form I-9. All newly hired employees are required to fill out this employment eligibility verification form, regardless of their nationality or citizenship status.

Employers must ensure that the I-9 form is completed for every employee, verifying their identity and work eligibility. Specifically, employees who are U.S. citizens, permanent residents, or those with work visas must provide the necessary information to comply with employment regulations.

How to Fill Out the USCIS Form I-9 Employment Eligibility Verification Online

Filling out the USCIS Form I-9 can be streamlined by using pdfFiller. Follow these simple steps to complete the form using the pdfFiller platform:

Access the form through pdfFiller.
Enter the required employee information in the designated sections.
Provide the employer’s verification details.
Ensure all fields are completed accurately.
Review the document for any errors before submission.

Utilizing an I-9 form template can enhance the efficiency of the process, ensuring that all necessary information is captured correctly. A form I-9 download option is also available for offline access.

Field-by-Field Instructions for the USCIS Form I-9

The USCIS Form I-9 consists of several sections that require specific details from both the employee and the employer. Each section includes instructions for filling out the form correctly:

Section 1: Employee Information - Employees must provide their name, address, and date of birth.
Section 2: Employer Review and Verification - Employers must confirm the employee’s eligibility by reviewing identification documents.
Section 3: Reverification and Rehire - This section is used for renewing the eligibility of employees who have previously filled out the form.

Completing the I-9 form accurately is crucial to ensure compliance and avoid errors, especially in referring to the i-9 form 2016 version for any updates.

Common Errors and How to Avoid Them

When filling out the USCIS Form I-9, some common errors may lead to complications. Frequent mistakes include:

Incomplete fields, such as missing employee signature or date.
Using incorrect documents for identity verification.

To avoid these pitfalls, double-check all entries and ensure that all required fields are filled. Regular training on employment verification mistakes can help reduce errors in the future.

Submission Methods for the USCIS Form I-9

Once completed, the USCIS Form I-9 must be submitted to the employer. There are several submission methods available:

In-person submission at the employer’s location.
Electronic submission, where permissible, through secure platforms.

Understanding the submission methods for the I-9 form helps ensure timely processing and compliance with employment eligibility verification laws.

What Happens After You Submit the USCIS Form I-9?

After submitting the USCIS Form I-9, both employers and employees should be aware of the next steps. Employers need to retain the completed form for their records to display compliance during inspections.

Employees should obtain confirmation from their employer regarding the status of their submitted forms. Checking I-9 submission status may be necessary if any issues arise or if there is a delay in the hiring process.

Security and Compliance for the USCIS Form I-9

The submission of sensitive information via USCIS Form I-9 requires adherence to security protocols. Employers must ensure that all data is protected in accordance with privacy regulations related to the handling of personal information.

Implementing robust security measures for the I-9 form can safeguard against unauthorized access and ensure compliance with GDPR and HIPAA standards.

Why Choose pdfFiller for USCIS Form I-9 Employment Eligibility Verification

Choosing pdfFiller for filling out the USCIS Form I-9 offers several advantages, including:

eSigning features that simplify the signing process.
Robust document security, ensuring the protection of personal information.
User-friendly editing tools to make necessary changes easily.

With a vast user base and compliance assurances, pdfFiller stands as a reliable choice for efficiently managing the I-9 form PDF.

Last updated on Mar 23, 2016

How to fill out the Form I-9

1.

To start, access the USCIS Form I-9 by navigating to pdfFiller and searching for the form in the templates section.
2.

Once the form opens, familiarize yourself with the interface, noting where to fill out employee information and employer details.
3.

Before filling out the form, gather the necessary documents, including identification and employment authorization documents required by USCIS, as employees must present these within three business days of starting their job.
4.

Begin by entering the employee’s personal information in the designated fields, making sure to double-check spelling and accuracy.
5.

Next, the employer or authorized representative should complete the sections pertaining to review and verification, ensuring all required fields are filled adequately.
6.

Once all information is entered, review the completed form thoroughly for any mistakes or missing information to ensure compliance with regulations.
7.

Finally, save the filled form by selecting the save option, download it for your records, or submit it electronically if that’s offered by pdfFiller to retain a digital copy.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

Who is required to complete the USCIS Form I-9?

Both newly hired employees and employers or authorized representatives are required to complete the USCIS Form I-9. Employees must provide personal information and supporting documents to establish their identity and work eligibility within the stipulated timeframe.

What documents do I need to present with the I-9 form?

Employees must present approved documents that verify their identity and employment authorization. This may include a U.S. passport, driver's license, and social security card. A full list of acceptable documents is provided on the reverse side of the I-9 form.

What happens if I fail to complete the I-9 form on time?

Failure to complete the USCIS Form I-9 within three business days of the employee's start date can lead to penalties for the employer. It may also jeopardize the employee’s continued employment if eligibility isn’t properly verified.

Can the USCIS Form I-9 be completed electronically?

Yes, the USCIS Form I-9 can be completed electronically using platforms like pdfFiller. This allows for easier management and submission while ensuring that forms are filled out accurately.

How long should the employer retain the I-9 form?

Employers are required to keep the completed I-9 form for a minimum of three years after the date of hire or for one year after the employee’s termination, whichever is longer. It is crucial to maintain these records for compliance with federal regulations.

What are common mistakes to avoid when filling out the I-9 form?

Common mistakes include omitting required fields, failing to present appropriate documents, and not ensuring signatures are obtained from both the employee and employer. Additionally, ensure that the form is completed within the required timeframes to avoid penalties.

Is the I-9 form the same for all employees?

Yes, all newly hired employees must complete the USCIS Form I-9, regardless of citizenship status. The form is standardized to ensure all identities and employment eligibility are verified consistently.