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What is Proxy Form

The Proxy Voting Form is a business document used by shareholders of Lucara Diamond Corp. to appoint a proxyholder for voting on their behalf at shareholder meetings.

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Who needs Proxy Form?

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Proxy Form is needed by:

Shareholders of Lucara Diamond Corp.
Proxyholders appointed for voting
Individuals attending the Annual and Special Meeting
Business attorneys advising shareholders
Corporate governance professionals
Investment advisors managing shareholder interests

Comprehensive Guide to Proxy Form

What is the Proxy Voting Form?

The Proxy Voting Form is a crucial document utilized by shareholders of Lucara Diamond Corp. This form empowers shareholders to appoint a proxyholder, who votes on their behalf, ensuring their interests are represented during the shareholder meeting. Understanding this form's significance is essential as it plays a pivotal role in the Annual and Special Meeting scheduled for May 13, 2015, in Vancouver, British Columbia.

Purpose and Benefits of the Proxy Voting Form

The primary purpose of the Proxy Voting Form is to facilitate shareholder input on crucial votes. It allows shareholders to express their voting preferences, ensuring their voice is heard, even if they cannot attend the meeting. By appointing an experienced proxyholder, shareholders benefit from having knowledgeable representation, fostering confidence that their interests are adequately defended during the voting process.

Utilizing this form guarantees that every vote counts, reinforcing the strength of shareholder representation at the meeting.

Key Features of the Proxy Voting Form

The Proxy Voting Form includes several essential components designed for ease of use:

Sections for appointing a proxyholder and listing voting recommendations.
Signature requirements for both holders and proxyholders.
Clear instructions that guide users in filling out the form accurately.

The format features blank fields and checkboxes to streamline the completion process, minimizing confusion and error.

Who Needs the Proxy Voting Form?

This form is intended for all eligible shareholders of Lucara Diamond Corp. Both individual and institutional shareholders qualify to use the form, provided they meet specific ownership criteria. It is equally important for those appointing a proxyholder, as they are responsible for representing shareholder interests during the meeting.

How to Fill Out the Proxy Voting Form Online (Step-by-Step)

Filling out the Proxy Voting Form online involves several steps:

Access the Proxy Voting Form through pdfFiller.
Gather necessary information, including shareholder identification and voting preferences.
Follow field-by-field instructions to ensure accurate completion of the form.
Review the form for any errors before submission.

How to Sign and Submit the Proxy Voting Form

The submission process for the Proxy Voting Form requires careful attention to signature protocols:

Holders and proxyholders must provide valid signatures on the form.
Submissions can be made digitally through pdfFiller or via physical mailing.
Be mindful of deadlines for submission; late filings could lead to missed voting opportunities.

What Happens After You Submit the Proxy Voting Form?

Once the Proxy Voting Form is submitted, shareholders can expect a confirmation process that allows them to track their submission. In case of a rejected submission, it's important to understand how to correct or amend the form. Additionally, shareholders should be aware of record retention requirements to ensure their documentation is properly maintained.

Security and Compliance for the Proxy Voting Form

When using the Proxy Voting Form, users can be reassured about the security of their data. pdfFiller implements robust security measures, including 256-bit encryption and compliance with regulations such as HIPAA and GDPR. These practices ensure that sensitive shareholder documents are protected throughout the process.

Why Choose pdfFiller for Your Proxy Voting Needs?

pdfFiller offers several advantages when it comes to completing the Proxy Voting Form. Its cloud-based capabilities allow for straightforward form completion and electronic signing without the need for software downloads. The user-friendly interface simplifies document management, and with extensive security measures in place, users can confidently handle their proxy voting documents.

Ready to Complete Your Proxy Voting Form?

Experience the ease of filling out the Proxy Voting Form using pdfFiller. With a secure platform that prioritizes user convenience and data protection, individuals can ensure timely submissions for upcoming shareholder meetings, maximizing their ability to participate in important voting decisions.

Last updated on Mar 24, 2016

How to fill out the Proxy Form

1.

To access the Proxy Voting Form on pdfFiller, visit the platform's website and log in or create an account if necessary.
2.

Search for the 'Proxy Voting Form' in the provided templates or by using the search bar at the top.
3.

Once located, click on the form title to open it in the editing interface. Familiarize yourself with the layout.
4.

Gather essential information before filling out the form, including your shareholder details, the name of the proxyholder, and any voting preferences.
5.

Begin by entering your name and contact information in the designated fields. Ensure accuracy to avoid any processing issues.
6.

Proceed to fill in the proxyholder's details, including their name and relationship to you as a shareholder.
7.

Next, indicate your voting preferences for the items listed in the form. Use the checkboxes provided for clarity.
8.

Make sure to read any additional voting recommendations or instructions included in the form.
9.

Once you have filled out all necessary sections, review each entry for completeness and accuracy. Double-check all names and selections.
10.

After finalizing your entries, use the save function to ensure your work is not lost. Consider downloading a copy for your records.
11.

To submit the form, click the submit button or follow the on-screen instructions for emailing or printing the completed form.

FAQs

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Who is eligible to use the Proxy Voting Form?

The Proxy Voting Form is primarily intended for shareholders of Lucara Diamond Corp. who wish to appoint a proxyholder to facilitate their voting at the Annual and Special Meetings.

What is the deadline for submitting the Proxy Voting Form?

While specific deadlines may vary, it is essential to submit the Proxy Voting Form prior to the scheduled meeting on May 13, 2015, to ensure your proxyholder is authorized to vote on your behalf.

How can I submit the Proxy Voting Form?

The Proxy Voting Form can typically be submitted via email, postal mail, or in person at the meeting. Ensure you follow the instructions included with the form for proper submission methods.

What supporting documents are required with the Proxy Voting Form?

Usually, no additional documents are required alongside the Proxy Voting Form. However, ensure your identity as a shareholder is verifiable if requested by the proxyholder or company representatives.

What are common mistakes to avoid when filling out the Proxy Voting Form?

Common mistakes include failing to sign the form, entering incorrect proxyholder information, and missing the submission deadline. Ensure all fields are completed and verify your entries carefully.

How long does it take for the Proxy Voting Form to be processed?

Processing times may vary. It is recommended to submit your form as early as possible to allow ample time for any required verifications before the meeting date.

Can I rescind my Proxy Voting Form after submission?

Yes, typically you can revoke your proxy vote before the meeting by submitting a new Proxy Voting Form or by notifying the company directly. Refer to the company's guidelines for specific procedures.