Get the free USCIS Form I-9 Employment Eligibility Verification

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is Form I-9

The USCIS Form I-9 Employment Eligibility Verification is a government document used by employers to verify identity and employment authorization of individuals hired to work in the United States.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 form: Try Risk Free

Rate free I-9 form

4.3

satisfied

46 votes

Who needs Form I-9?

Explore how professionals across industries use pdfFiller.

Form I-9 is needed by:

Employees hired in the United States
Employers hiring new employees
Human resources professionals
Immigration compliance officers
Organizations assisting with employment verification
Legal representatives in employment cases

Comprehensive Guide to Form I-9

What is the USCIS Form I-9 Employment Eligibility Verification?

The USCIS Form I-9 is a crucial document utilized in the United States for verifying an employee's identity and employment authorization. This form ensures that employers are compliant with regulations regarding the hiring of individuals who are legally permitted to work in the country.

The main purpose of the Form I-9 is to confirm both the identity and the employment eligibility of individuals. Employees must provide accurate personal information and present valid documentation, while employers must ensure that they complete the form correctly. Additionally, both parties are required to sign the document to affirm its accuracy and completeness.

Why is the USCIS Form I-9 Important for U.S. Employers and Employees?

The significance of the USCIS Form I-9 extends beyond mere paperwork. For employers, this form plays a vital role in avoiding legal complications that could arise from hiring unauthorized workers. By leveraging the form, employers can demonstrate compliance with immigration laws and avoid penalties.

Employees also benefit from the proper use of the Form I-9, as it protects their rights and confirms their ability to work legally. This process fosters a lawful work environment, ultimately ensuring that workers are aware of their employment rights while also contributing to workplace integrity.

Who Needs to Complete the USCIS Form I-9?

The Form I-9 must be completed by all new hires in the United States, including citizens, lawful permanent residents, and individuals holding specific work visas. Employers are responsible for gathering the required information and ensuring that the form is properly filled out.

While most employees must complete the form, there are certain exceptions, such as individuals who have previously filled it out for a different employer and employees who are not hired through traditional means. Understanding these nuances is crucial for compliance.

How to Fill Out the USCIS Form I-9 Employment Eligibility Verification Online (Step-by-Step)

Filling out the USCIS Form I-9 can be simplified by following these step-by-step instructions:

Access the form using a reliable platform such as pdfFiller.
Fill in the employee's personal information, including name, address, and date of birth.
Indicate the employee's citizenship or immigration status by checking the appropriate box.
Provide details from the documents used for identity verification, ensuring they meet the criteria.
Both the employee and employer should review the information and sign the form.

Additionally, collecting supporting documentation such as a passport or driver's license is critical for successful verification. Double-checking all completed fields can help minimize errors and ensure compliance.

Common Errors When Completing the USCIS Form I-9 and How to Avoid Them

There are several common mistakes to watch for when completing the I-9 form. These include:

Filling in incorrect personal information or using outdated documents.
Failing to recheck the form for accuracy before final submission.
Neglecting to obtain signatures from both the employer and employee.

Errors in the form can lead to significant repercussions, including fines and legal penalties. To avoid these pitfalls, it's advisable to confirm all entries and consult a knowledgeable source before submission.

How to Submit the USCIS Form I-9 and Understand Submission Methods

Once the USCIS Form I-9 is completed, it can be submitted through various methods, such as:

Electronic submission directly through an online platform like pdfFiller.
Mailing the form to the employer's designated location.

It's essential to be aware of submission timelines. Employers are required to retain completed forms for a specific period and have them available for inspection in case of audits.

What Happens After You Submit the USCIS Form I-9?

After the USCIS Form I-9 is submitted, several outcomes may occur. Employers are responsible for maintaining proper records of filed forms to be prepared for potential audits.

Tracking processes can include keeping digital copies of submissions or utilizing tracking features provided by platforms like pdfFiller. This ensures that both parties have access to the necessary information while remaining compliant with regulations.

Security and Compliance with the USCIS Form I-9

Given the sensitive nature of the information collected through the USCIS Form I-9, secure handling practices are paramount. Protecting personal information through encryption and adhering to regulatory frameworks is essential for maintaining compliance.

pdfFiller upholds strict security standards, including 256-bit encryption and compliance with HIPAA and GDPR regulations. Employers must also ensure that accurate records are retained over time to meet legal requirements.

Using pdfFiller to Complete the USCIS Form I-9 Easily and Securely

pdfFiller provides a user-friendly interface that simplifies the process of completing and signing the USCIS Form I-9. With capabilities like eSigning, editing, and document sharing, users can efficiently manage their forms online.

Moreover, the cloud-based solution allows easy access from any browser, ensuring that users can fill out their forms securely and conveniently. Embracing pdfFiller's tools can lead to a more efficient form-filling experience.

Last updated on Mar 26, 2016

How to fill out the Form I-9

1.

Begin by accessing pdfFiller's website and logging into your account. If you don't have an account, create one to access the USCIS Form I-9.
2.

Once logged in, search for 'USCIS Form I-9' in the form library or navigate to the templates section to find the Employment Eligibility Verification form.
3.

After locating the form, click on it to open in pdfFiller's editing interface. The form will display multiple fields for you to fill out.
4.

Before you start, gather the necessary information including your personal ID, employment history, and proof of citizenship or immigration status. Make sure you have documents like your passport or driver's license ready.
5.

Navigate through the form fields by clicking on each blank space. Start by filling in the employee's personal information, including name, address, date of birth, and Social Security number.
6.

As you fill out each section, use the checkboxes to attest to citizenship or immigration status, making sure all required boxes are checked according to your situation.
7.

Next, provide details from the documents you are presenting to verify your employment eligibility, ensuring you type the correct document numbers and expiration dates.
8.

Once the employee's section is complete, proceed to the employer's section. Include the employer's business name, address, and the date of hire.
9.

After filling in all required fields, review the entire form carefully to ensure accuracy. Look for any missed fields or typos before finalizing your submission.
10.

To save the completed form, click the 'Save' option and choose if you want to download it as a PDF or send it straight to another party through email.
11.

Finally, if needed, you can submit the form directly to appropriate authorities or retain it for your records, as required by USCIS guidelines.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

What are the eligibility requirements for completing Form I-9?

Employees must provide proof of identity and employment authorization. This includes showing certain documents like a passport or a driver's license, as specified by USCIS. Employers must verify these documents for each employee hired.

What is the deadline for submitting Form I-9?

Form I-9 must be completed and submitted by the employee by the end of their first day of work. Employers must retain the form for three years after the hire date or one year after termination.

How do I submit USCIS Form I-9?

Form I-9 can be retained by the employer, who will keep it on file for inspection. It does not need to be sent to USCIS, but must be available upon request for audits.

What supporting documents are required for Form I-9?

Employees must present documents that establish both identity and employment authorization. This may include a U.S. passport or a combination of documents like a driver's license and Social Security card.

What are common mistakes to avoid when filling out Form I-9?

Common mistakes include missing signatures, incorrect document numbers, and failing to check all required boxes. Always double-check your information before submission to avoid delays or issues.

How long does it take to process Form I-9?

Processing for Form I-9 is generally immediate when completed correctly. However, employers must verify the information promptly and it must be available for inspection at any time.

Is there a fee for submitting Form I-9?

No, there is no fee for completing or submitting Form I-9. However, employers may incur costs associated with obtaining the necessary identity verification documents.