Get the free USCIS Form I-9 Employment Eligibility Verification

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is Form I-9

The USCIS Form I-9 Employment Eligibility Verification is a government document used by employers to verify the identity and employment authorization of individuals hired to work in the United States.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 form: Try Risk Free

Rate free I-9 form

4.2

satisfied

36 votes

Who needs Form I-9?

Explore how professionals across industries use pdfFiller.

Form I-9 is needed by:

Employers hiring new employees
Employees starting a new job
HR personnel responsible for compliance
Authorized representatives completing the form on behalf of employers
Legal professionals advising on immigration matters

Comprehensive Guide to Form I-9

What is the USCIS Form I-9 Employment Eligibility Verification?

The USCIS Form I-9 is a vital document used for employment eligibility verification in the United States. This form is essential for both employees and employers, as it helps confirm that individuals are authorized to work in the country. Upon hiring, employees must provide accurate information about themselves, while employers must ensure proper completion of the form to comply with federal laws.

Both parties engage in this process, with the employee needing to present valid documentation to establish their identity and work authorization. The completion of the USCIS Form I-9 is crucial in maintaining lawful employment practices within various industries.

Purpose and Benefits of the USCIS Form I-9

The primary objective of the USCIS Form I-9 is to prevent unauthorized employment across the U.S. employment landscape. By requiring thorough verification, this form plays a critical role in helping employers comply with federal regulations aimed at safeguarding worker rights and maintaining fair labor practices.

For employees, completing the form ensures that they receive the rights and protections afforded to legal workers. Employers, in turn, benefit from adhering to regulations that help avoid fines and penalties for non-compliance. The I-9 form instructions provide clarity on the obligations each party holds in this verification process.

Key Features of the USCIS Form I-9

The USCIS Form I-9 consists of several key sections that facilitate the employment verification process. Each section is designed to collect specific information from both the employee and employer. The form is organized into parts, including:

Employee information
Employer information
Documentation checks

Notable aspects also include fillable fields, signature lines, and specific deadlines for completing the form. The I-9 form PDF version allows easy access for printing or online completion to enhance user experience.

Who Needs to Complete the USCIS Form I-9?

Both employees and employers are required to fill out specific sections of the USCIS Form I-9. Employees must provide their personal details, while employers are responsible for verifying this information. Additionally, authorized representatives may be designated to assist in the filling of the form, ensuring accurate and compliant submissions.

Understanding who needs to file is crucial for smooth processing, as failing to complete the form correctly can lead to legal issues for both parties involved in the employment process.

How to Fill Out the USCIS Form I-9 Employment Eligibility Verification Online (Step-by-Step)

Completing the USCIS Form I-9 online can be made simple using the pdfFiller platform. Follow these steps to ensure accurate submission:

Access the I-9 form template on pdfFiller.
Fill in the employee information section with accurate details.
Provide the employer information as required.
Upload the necessary documentation for verification.
Review the completed form for accuracy before submission.

Take note of tips for ensuring proper completion, such as verifying names against identification documents and ensuring that all signatures are in place.

Common Errors and How to Avoid Them

Many users encounter pitfalls when completing the USCIS Form I-9. Common mistakes include:

Leaving fields blank or providing incorrect data.
Failing to sign the form where required.
Not submitting the form by the deadline.

To avoid these errors, double-check all entries and follow the I-9 form instructions carefully. Proper training and guidance in filling out the form can significantly reduce the likelihood of mistakes.

How to Store and Submit the USCIS Form I-9

Proper storage and submission methods for the USCIS Form I-9 are essential for compliance. Employers can choose between electronic and paper submission options, depending on their preferences and capabilities.

Regardless of the chosen method, it is vital to retain the form alongside any related documentation for a designated period. This ensures that employers are prepared for any audits or inquiries regarding employee eligibility verification.

Security and Compliance for the USCIS Form I-9

Handling the USCIS Form I-9 securely is paramount, considering the sensitive information it contains. Utilizing tools like pdfFiller can enhance security through features such as:

256-bit encryption
Compliance with HIPAA and GDPR regulations
SOC 2 Type II certification

Employers must also maintain compliance with data protection regulations to safeguard employee information from potential breaches and misuse.

Utilizing pdfFiller for Your USCIS Form I-9 Needs

pdfFiller streamlines the process of completing the USCIS Form I-9 for users. The platform provides various advantages, including:

An easy-to-use interface for filling out forms.
Options for eSigning and secure storage of completed forms.
Built-in guidance and automatic compliance checks for accuracy.

This ensures that both employees and employers can manage their verification needs effectively while maintaining a focus on data security.

Last updated on Mar 28, 2016

How to fill out the Form I-9

1.

Access the USCIS Form I-9 on pdfFiller by searching for the form in the site’s search bar.
2.

Once opened, familiarize yourself with the interface, noting the fillable fields and signature areas.
3.

Before you start filling out the form, gather necessary documents, such as personal identification and proof of work authorization.
4.

For employees, complete Section 1 by entering your personal information, including name, address, and date of birth.
5.

In Section 2, your employer or authorized representative will need to record verification of your employment eligibility documents.
6.

Both the employee and employer must sign in the designated fields once the form is completed.
7.

Review the filled form thoroughly to ensure all information is accurate to minimize potential delays.
8.

To save the form, select the Save option, or to download it, click on the Download button for a PDF copy.
9.

You may submit the form electronically if your employer provides that option, or print and submit by mail.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

Who needs to fill out Form I-9?

Both employees starting a new job and employers hiring them must complete the Form I-9. The employee fills out Section 1, and the employer or authorized representative completes Section 2 to verify eligibility.

What documents are required to complete Form I-9?

Employees must provide documentation that proves both identity and employment authorization. Acceptable documents include a U.S. passport, a driver's license alongside a Social Security card, or other approved identification options outlined by USCIS.

Are there deadlines for submitting Form I-9?

Yes, employers must complete Section 2 of Form I-9 within three business days of the employee's start date, ensuring compliance with federal regulations to avoid penalties.

Can I submit Form I-9 online?

Yes, some employers permit electronic submission of Form I-9. However, if your employer does not provide this option, you may need to print the completed form and submit it physically.

What happens if I make a mistake on Form I-9?

If you make a mistake on Form I-9, it's important to correct it as soon as possible. Cross out the incorrect information, write the correct information, and initial the changes to ensure clarity and compliance.

How long must employers keep Form I-9 on file?

Employers must retain Form I-9 for three years after the date of hire or one year after employment ends, whichever is later. This helps in maintaining compliance with immigration laws.

What is the purpose of the Form I-9?

The primary purpose of the USCIS Form I-9 is to verify the identity and employment authorization of individuals hired to work in the United States, thus ensuring compliance with immigration laws.