Get the free USCIS Form I-9 Employment Eligibility Verification

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is Form I-9

The USCIS Form I-9 Employment Eligibility Verification is a government form used by employers to verify the identity and employment authorization of individuals hired to work in the United States.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 form: Try Risk Free

Rate free I-9 form

4.1

satisfied

37 votes

Who needs Form I-9?

Explore how professionals across industries use pdfFiller.

Form I-9 is needed by:

Employers hiring new employees
Employees providing citizenship status
Human resource departments managing paperwork
Immigration consultants assisting with employment verification
Legal professionals advising on employment law

Comprehensive Guide to Form I-9

What is the USCIS Form I-9 Employment Eligibility Verification?

The USCIS Form I-9 serves as a critical tool for employment eligibility verification in the United States. This form is a requirement under U.S. regulations aimed at confirming that individuals hired for employment are eligible to work. Both employees and employers play distinct roles in this process, where employees must provide essential information regarding their identity and work authorization, and employers must ensure the form is completed accurately to comply with federal law.

As part of the employment process, the USCIS Form I-9 not only promotes lawful hiring practices but also aids in safeguarding the rights of workers and employers alike.

Understanding the Importance of the USCIS Form I-9 Employment Eligibility Verification

Correctly utilizing the USCIS Form I-9 is crucial for maintaining compliance with employment laws in the U.S. The form acts as a protective measure for both employers and employees by ensuring that only those eligible to work are hired. Employers have a legal obligation to maintain this compliance, which includes properly completing and retaining the form as part of their hiring documentation.

Failing to adhere to these requirements may lead to significant consequences, including fines and legal repercussions for employers, which underscores the importance of the I-9 form in the hiring process.

Who Needs the USCIS Form I-9 Employment Eligibility Verification?

The USCIS Form I-9 is required for various stakeholders involved in the employment process. Specifically, newly hired employees in the U.S. must complete it, along with their employers or authorized representatives who finalize the form. This requirement applies to individuals regardless of their citizenship status, ensuring that both citizens and non-citizens provide proof of their eligibility to work.

How to Fill Out the USCIS Form I-9 Employment Eligibility Verification Online (Step-by-Step)

Filling out the USCIS Form I-9 online requires careful attention to detail. Follow these steps for a successful submission:

Access the USCIS Form I-9 on a reliable platform.
Complete personal information fields, including name, address, and date of birth.
Attest to your employment eligibility status by selecting the appropriate options.
Provide acceptable documentation numbers as required.
Review and confirm the accuracy of all entered information before submission.

Be sure to have all necessary documentation ready, and keep in mind to avoid common mistakes like leaving fields blank.

Required Documents for USCIS Form I-9 Employment Eligibility Verification

To complete the USCIS Form I-9, individuals must present specific documents that prove their identity and employment eligibility. The following documents are widely accepted:

U.S. passport
Permanent resident card (green card)
Driver’s license along with a Social Security card
Employment authorization document (EAD)

It is essential to ensure that these documents are current and valid at the time of submission, as expired documents cannot be accepted for verification purposes.

Submission Methods for USCIS Form I-9 Employment Eligibility Verification

Employers have several options for submitting the completed USCIS Form I-9. These methods include:

Online submission via designated platforms
In-person submission at a designated location

Additionally, certain states may have specific requirements regarding submission, so it is advisable to verify local regulations. After submission, employers should check to track the status of the form to ensure completion.

Common Errors and How to Avoid Them on the USCIS Form I-9 Employment Eligibility Verification

Understanding common errors is critical to ensuring a successful submission of the USCIS Form I-9. Frequent mistakes include:

Omitting required signatures from either the employee or employer
Failing to use the accurate document numbers
Leaving fields blank that should be filled out

To avoid these pitfalls, double-check all information for accuracy and completeness before submission to prevent delays or compliance issues.

Security and Compliance for the USCIS Form I-9 Employment Eligibility Verification

Maintaining the security of personal information is paramount when working with sensitive documents like the USCIS Form I-9. pdfFiller is committed to robust data protection, employing 256-bit encryption and adhering to HIPAA and GDPR compliance standards. This ensures that individual’s information is secure throughout the process.

It is crucial for employers to secure and retain the Form I-9 adequately as part of their compliance audits, reinforcing the significance of document security in the workplace.

Maximize Efficiency with pdfFiller for the USCIS Form I-9 Employment Eligibility Verification

pdfFiller enhances the form-filling experience with its user-friendly platform. Key features include:

eSigning capabilities for quicker approvals
Document editing features that allow for easy adjustments
Cloud-based management for convenient access anytime, anywhere

Utilizing pdfFiller’s templates ensures a smooth and efficient process for completing the USCIS Form I-9.

Empower Yourself with the Right Tools for USCIS Form I-9 Employment Eligibility Verification

Completing the USCIS Form I-9 correctly is a vital step in the hiring process. We invite users to explore the various resources available through pdfFiller to simplify this task. The platform's intuitive design allows for an effortless user experience, ensuring that individuals feel empowered to handle employment verification confidently.

Last updated on Mar 28, 2016

How to fill out the Form I-9

1.

Access the USCIS Form I-9 on pdfFiller by searching for 'USCIS Form I-9' in the document library.
2.

Open the form and familiarize yourself with the layout and sections required for both employee and employer information.
3.

Before filling out the form, gather necessary documentation such as proof of identity and employment authorization, including passport, driver's license, or relevant immigration documents.
4.

In pdfFiller, click each field and input the required information accurately, ensuring all personal details match your documentation.
5.

Use the checkboxes for any applicable questions related to your immigration status, ensuring clarity in your responses.
6.

Both the employee and employer sections must be filled out; ensure signatures are added where marked.
7.

After completing the form, review each section for completeness and accuracy, as discrepancies can lead to processing delays.
8.

Finalize the document by clicking the save option to retain a copy in your pdfFiller account.
9.

Download the completed form to your device or submit it electronically if required by your employer.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

What are the eligibility requirements for completing Form I-9?

To complete Form I-9, individuals must provide proof of their identity and employment authorization. This includes being a U.S. citizen, permanent resident, or having appropriate work visas. Employers must ensure all new hires submit the form within three days of starting employment.

When should I submit Form I-9?

Form I-9 must be completed and submitted by the employee within three days of starting a new job. Employers are responsible for ensuring the form is filled accurately and maintained for a designated period.

How do I submit Form I-9 once it's filled out?

After completing the form, employers should retain it in their records for verification purposes. Employees must present a copy to their employer, who will then store the completed form securely.

What documents do I need to provide with Form I-9?

You must present documents that establish both your identity and work authorization. Acceptable documents include a U.S. passport, permanent resident card, or combination of documents from List A, B, or C in the instructions to Form I-9.

What common mistakes should I avoid when filling out Form I-9?

Common mistakes include not signing the form, failing to provide all required information, and using outdated versions of the form. Carefully review all entries to avoid discrepancies.

How long does it take to process Form I-9?

Processing of Form I-9 is immediate as it is verified by the employer upon submission. However, employers must retain the form for three years after the employee's hire date or one year after termination, whichever is longer.