Get the free US I-9 Employment Eligibility Verification Form

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is I-9 Form

The US I-9 Employment Eligibility Verification Form is a government document used by employers to verify the identity and employment authorization of newly hired individuals.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 form: Try Risk Free

Rate free I-9 form

4.0

satisfied

51 votes

Who needs I-9 Form?

Explore how professionals across industries use pdfFiller.

I-9 Form is needed by:

Employers in the US hiring new employees
Individuals seeking employment authorization
HR departments managing employee documentation
Citizens applying for jobs requiring verification
Employees needing to prove eligibility for work

Comprehensive Guide to I-9 Form

What is the US I-9 Employment Eligibility Verification Form?

The US I-9 Employment Eligibility Verification Form is a critical document used by employers to validate the identity and employment authorization of individuals starting new jobs. This form is mandatory for all new employees in the United States and must be completed at the beginning of their employment. Employers are required to retain the completed I-9 Form for compliance purposes, ensuring it is accessible for possible audits by authorized government personnel.

Purpose and Benefits of the US I-9 Form

Verifying identity and employment authorization is essential for legal employment in the United States. The I-9 Form serves to ensure compliance with federal laws, benefiting both employees and employers. Accurate completion of this form can prevent potential legal consequences, safeguarding employers from penalties while securing employment eligibility for individuals.

Who Needs to Complete the US I-9 Form?

All new employees hired in the US are required to fill out the I-9 Form. This includes not only US citizens but also non-citizens who possess valid work authorization documents. Employers play a crucial role in the verification process, ensuring that the necessary documentation is collected and examined properly.

How to Fill Out the US I-9 Employment Eligibility Verification Form Online

To complete the I-9 Form online efficiently, follow these step-by-step instructions:

Access the I-9 Form via a reliable platform such as pdfFiller.
Fill in personal details in Section 1, ensuring accuracy in name, address, and date of birth.
Select the appropriate boxes to indicate citizenship status.
In Section 2, provide information regarding the identity and work eligibility documents presented.
Complete the certification and sign the form. Ensure it's done digitally if necessary.

Adopting best practices throughout the process can significantly reduce errors during submission.

Required Documents for the I-9 Employment Eligibility Verification Form

To successfully complete the I-9 Form, employees must present specific documents that establish both identity and employment authorization. Acceptable documents may include:

U.S. Passport
Permanent Resident Card
Driver's License accompanied by a Social Security card

It is crucial to present original documents rather than photocopies, ensuring compliance with the documentation requirements.

Common Mistakes to Avoid When Completing the I-9 Form

Several frequent mistakes can arise while filling out the I-9 Form, leading to potential issues. To enhance accuracy:

Double-check all completed fields before submission.
Ensure the document is signed correctly.

Failure to meet submission deadlines can result in compliance challenges, so timely completion is essential.

How to Sign the US I-9 Employment Eligibility Verification Form

Signing the I-9 Form is a vital step in the process. Employees must adhere to specific signature requirements, whether using a digital signature or a traditional wet signature. Understanding the significance of this signature is crucial, as it legally validates the form, confirming the authenticity of the information provided.

Where to Submit the US I-9 Employment Eligibility Verification Form

Employees and employers have designated locations for submitting the completed I-9 Form. Generally, the form should be retained by the employer for compliance scrutiny. After submission, employees should be aware of any follow-up requirements to ensure all processes are aligned with employment regulations.

Security and Compliance Considerations for the I-9 Form

Handling the I-9 Form necessitates stringent data security measures to protect sensitive employee information. Compliance with regulations governing the handling of the form is imperative for both parties involved. Platforms like pdfFiller incorporate advanced security features to maintain data integrity and confidentiality during the I-9 Form process.

Maximize Your Experience with the US I-9 Form Using pdfFiller

Utilizing pdfFiller offers several advantages when filling out the I-9 Form. Users benefit from an intuitive interface that facilitates quick editing and completion of the form. Enhanced security features ensure safe document handling, making the process of managing the I-9 Form more efficient and straightforward.

Last updated on Mar 29, 2016

How to fill out the I-9 Form

1.

To access the US I-9 Employment Eligibility Verification Form on pdfFiller, start by visiting the pdfFiller website and using the search bar to locate the form. Select the appropriate form to open it in the editor.
2.

Once the form is open, review the fields available. Click on a blank field to begin typing in your information. Use the provided guidelines to ensure accurate completion.
3.

Gather necessary information before starting to fill out the form, including your personal details, Social Security number, and a list of documents establishing your identity and employment authorization.
4.

Use pdfFiller's features to navigate through the form. You can easily click on each section, ensuring all required fields are completed. Take advantage of drop-down menus where applicable.
5.

After completing the form, take a moment to review all entries for accuracy. Check that your signature is included in the appropriate field and verify that your document information is correct.
6.

To finalize the form, click on the Save button. You have options to download a copy for your records or submit directly through pdfFiller’s platform to your employer if applicable.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

What documents are required to complete the I-9 Form?

To complete the I-9 Form, you must provide documentation proving your identity and employment authorization. Acceptable documents include a U.S. Passport, Permanent Resident Card, or another government-issued ID from the List of Acceptable Documents.

Are there deadlines for submitting the I-9 Form?

Yes, the I-9 Form must be completed and signed by the employee no later than the first day of employment. Employers must retain the form for verification as needed by authorities.

How do I submit the completed I-9 Form?

Once completed, the I-9 Form should be retained by your employer. If you are using pdfFiller, you may submit it directly through the platform, or download it to deliver in person or via email.

What are common mistakes to avoid when filling out the I-9 Form?

Ensure all fields are filled in accurately. Common mistakes include omitting required signatures, incorrectly entering dates, or failing to include required documentation. Double-check your entries before submission.

How long is the I-9 Form valid?

The I-9 Form does not expire but must be updated every three years or when an employee's work authorization changes or is no longer valid. Employers are responsible for keeping the form current.

Can the I-9 Form be completed electronically?

Yes, the I-9 Form can be completed electronically using platforms like pdfFiller, which allows you to fill out, sign, and save the document digitally.