Get the free Proxy Form for Extraordinary General Meeting

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is Proxy Form

The Proxy Form for Extraordinary General Meeting is a business document used by shareholders of Randgold Resources Limited to appoint a proxy to vote on their behalf during the meeting.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable Proxy form: Try Risk Free

Rate free Proxy form

4.5

satisfied

64 votes

Who needs Proxy Form?

Explore how professionals across industries use pdfFiller.

Proxy Form is needed by:

Shareholders of Randgold Resources Limited
Individuals acting as a proxy for shareholders
Corporate governance professionals
Legal advisors for shareholder meetings
Business consultants advising on corporate voting
Administrative staff coordinating shareholder meetings

Comprehensive Guide to Proxy Form

What is the Proxy Form for Extraordinary General Meeting?

The Proxy Form is a critical document utilized by shareholders of Randgold Resources Limited to appoint a representative to vote on their behalf during the Extraordinary General Meeting held on December 16, 2009. This form serves a vital role in ensuring that shareholder interests are represented, especially for those who cannot attend the meeting. By using the Proxy Form, shareholders participate actively in corporate governance and exercise their rights.

Why Use the Proxy Form for Extraordinary General Meeting?

Using the Proxy Form provides significant advantages for shareholders. It enables individuals to:

Appoint a proxy to cast their votes on critical issues.
Participate in corporate decision-making even when they're unable to attend the meeting in person.
Enhance corporate governance through responsible voting practices by proxies.

Who Needs the Proxy Form for Extraordinary General Meeting?

This form is designed specifically for shareholders of Randgold Resources Limited. It is essential for those who meet the qualifications outlined below:

Individuals must be registered shareholders of Randgold Resources Limited.
The proxy must be eligible to serve in this capacity as detailed in the form.
Eligibility requirements may vary, so understanding these is critical for proper completion.

How to Fill Out the Proxy Form for Extraordinary General Meeting?

Completing the Proxy Form involves several essential steps. Follow this guide for accurate completion:

Provide your name and address as the shareholder.
Fill in the name and address of your appointed proxy.
Clearly indicate your voting preferences for each resolution.
Check for common errors, such as missing signatures.

Make sure all required fields are filled out to avoid complications during submission.

Submitting the Proxy Form for Extraordinary General Meeting

Submission of the Proxy Form can be completed through various methods, ensuring convenience for shareholders. Consider the following:

Mail the completed form to the designated address.
Email the form according to the provided instructions.
Include any necessary supporting documents as specified in the form.

Be aware that submission deadlines are in place, and timely completion is crucial to ensure your vote is counted.

What Happens After Submitting the Proxy Form?

After you have submitted the Proxy Form, several processes occur:

You will receive a confirmation of receipt to verify your submission.
Keep track of your submission status for peace of mind.
Be aware of the consequences of late submission, which may include the invalidation of your vote.

Security and Compliance for the Proxy Form for Extraordinary General Meeting

Your sensitive information remains protected while using the Proxy Form. pdfFiller ensures security through:

256-bit encryption to safeguard your data.
Compliance with regulations, including HIPAA and GDPR.
Best practices for retaining records and ensuring your privacy throughout the process.

Leveraging pdfFiller for Your Proxy Form Needs

Utilizing pdfFiller simplifies the filling out of the Proxy Form with its range of features. Benefits include:

Edit and annotate the form with ease.
eSign documents securely without any unnecessary downloads.
Access the platform from any browser, making it user-friendly and convenient.

Sample of a Completed Proxy Form for Extraordinary General Meeting

To further assist users, a sample of a completed Proxy Form can illustrate the necessary information. An annotated example highlights:

Key sections, including shareholder and proxy details.
Commonly filled fields to guide accurate completion.
Visual aids to clarify how the form should appear when filled out.

Wrapping Up Your Proxy Form Process

Completing your Proxy Form is vital in ensuring your voice is heard in corporate governance. Utilizing pdfFiller facilitates this process effectively, allowing you to fill out the form conveniently. Start taking action today to ensure your participation in the Extraordinary General Meeting.

Last updated on Apr 1, 2016

How to fill out the Proxy Form

1.

Access the Proxy Form for the Extraordinary General Meeting by searching for it on pdfFiller's platform or using a direct link if available.
2.

Once you have the form open, familiarize yourself with its layout. Note the fields that require information such as names, addresses, and signatures.
3.

Before filling out the form, gather the necessary information, including your name, address, the proxy’s name, and address, and any specific voting preferences.
4.

Start filling in your name and address in the designated fields marked for the shareholder. Ensure your details are accurate to avoid processing issues.
5.

Next, locate the fields for the proxy’s information and enter their name and address clearly. Double-check this information for accuracy.
6.

Proceed to indicate your voting preferences for the proposed resolutions by selecting the appropriate options provided on the form.
7.

Review all the information you have entered to ensure completeness and correctness. Look for any missed fields or typos.
8.

Once satisfied, complete the form by signing where required, ensuring that your signature matches the name you provided.
9.

Save your completed form using the 'Save' option on pdfFiller. You can also download it in your preferred format.
10.

If the form needs to be submitted, follow the instructions on the platform to either email or print it out for physical submission.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

Who is eligible to use the Proxy Form for the Extraordinary General Meeting?

Any shareholder of Randgold Resources Limited is eligible to use this form to appoint a proxy to vote on their behalf during the meeting.

What is the deadline for submitting the Proxy Form?

The completed Proxy Form should be submitted before the meeting date, which is 16 December 2009, ensuring adequate time for processing.

How do I submit the completed Proxy Form?

You can submit the completed form via email, by mail, or hand delivery. Make sure to follow any specific submission instructions provided by Randgold Resources Limited.

What supporting documents are required with the Proxy Form?

Typically, no additional documents are required with this Proxy Form, but it’s advisable to check any instructions accompanying the form.

What are common mistakes to avoid when filling out the Proxy Form?

Ensure you accurately fill out all required fields, particularly names and addresses. Do not forget to sign the form, as missing signatures can lead to disqualification of your proxy.

What processing time should I expect after submitting the Proxy Form?

Processing times can vary; however, it is advisable to submit your form well in advance of the meeting date to ensure it is processed on time.

Are there any fees associated with using the Proxy Form?

There are typically no fees for submitting a Proxy Form, but you should confirm with the company if there are any specific conditions or fees applicable.