Last updated on Apr 2, 2016
Get the free Employment Eligibility Verification Form I-9
We are not affiliated with any brand or entity on this form
Fill out
Complete the form online in a simple drag-and-drop editor.
eSign
Add your legally binding signature or send the form for signing.
Share
Share the form via a link, letting anyone fill it out from any device.
Export
Download, print, email, or move the form to your cloud storage.
Why pdfFiller is the best tool for your documents and forms
End-to-end document management
From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.
Accessible from anywhere
pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.
Secure and compliant
pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.
What is Form I-9
The Employment Eligibility Verification Form I-9 is a government form used by employers in the United States to verify the identity and employment authorization of new hires.
pdfFiller scores top ratings on review platforms
Who needs Form I-9?
Explore how professionals across industries use pdfFiller.
Form I-9 is needed by:
-
Employers hiring individuals in the U.S.
-
New employees starting work in the U.S.
-
Human resource professionals managing employee documentation.
-
Authorized representatives assisting with employment eligibility.
-
Legal advisors ensuring compliance with employment laws.
Comprehensive Guide to Form I-9
Understanding the Employment Eligibility Verification Form I-9
The Employment Eligibility Verification Form I-9 is a crucial document used by employers and employees in the U.S. for verifying identity and employment authorization. It plays an essential role in ensuring that only individuals legally permitted to work are employed.
Both employers and employees are responsible for completing the form accurately. Employers must verify the identity and work eligibility of each new hire within three business days of their start date.
Purpose and Benefits of the Form I-9
The Form I-9 is required for legal employment in the United States. Completing it properly provides significant advantages for both parties involved.
-
Employers gain compliance with federal laws, reducing the risk of penalties.
-
Employees benefit from job security, as the form attests to their lawful employment status.
Who Needs to Complete the Employment Verification Form I-9?
Completion of the Form I-9 is mandatory for employees and their employers or authorized representatives. Various employment scenarios dictate the requirements.
-
All new hires, including part-time and full-time workers, must fill out the form.
-
Employers must adhere to state-specific obligations; for instance, Pennsylvania may have additional nuances.
Step-by-Step Guide: How to Fill Out the Employment Eligibility Verification Form I-9 Online
Filling out the Form I-9 online can be straightforward when following precise steps. Here's how to ensure accurate entry:
-
Begin by accurately providing personal information such as your full name and date of birth.
-
Carefully complete essential sections, including Employee Information and Employer Verification.
-
Review each field to avoid common errors, like leaving sections blank or misplacing information.
Required Documents for the I-9 Form
Employees must present specific documents to verify their identity and employment authorization. Adhering to I-9 guidelines ensures compliance.
-
Acceptable identification includes a U.S. passport or driver's license.
-
Always present original documents, not copies, to validate your claims.
Submitting the Employment Eligibility Verification Form I-9
Submission of the completed Form I-9 is critical for legal employment. Here are the steps employers should consider:
-
Submit the form online, if possible, for efficiency.
-
Adhere to the submission deadline: within three business days of the employee's start date.
After submission, ensure that you confirm receipt and understand the subsequent steps in the process.
Common Mistakes When Filling Out the I-9 Form and How to Avoid Them
Staying aware of common mistakes can lead to more accurate form completion. Key points to remember include:
-
Incomplete fields can cause delays or rejections.
-
Validate all submitted documents to ensure they align with requirements.
Before finalizing the form, conduct a thorough checklist review to catch potential errors.
Security and Compliance Considerations for the I-9 Form
Security is crucial when handling sensitive information on the Form I-9. Implement appropriate practices to protect data integrity:
-
Utilize secure online platforms for form submission to safeguard personal data.
-
Follow regulations regarding the storage and retention of documents, such as HIPAA and GDPR guidelines.
Utilizing pdfFiller for the Employment Eligibility Verification Form I-9
pdfFiller offers a simplified process for managing the Form I-9. Its features enhance the user experience:
-
Edit forms seamlessly and include e-signatures where necessary.
-
Use customizable templates to streamline the submission process while maintaining security.
Moving Forward with Your Employment Eligibility Verification Process
After understanding and completing the Form I-9, consider how pdfFiller can facilitate your document management and compliance. Explore additional features available to optimize your experience.
How to fill out the Form I-9
-
1.To access the Employment Eligibility Verification Form I-9 on pdfFiller, visit the website and use the search bar to find the form or browse through the Government Forms section.
-
2.Once you've found the form, click on it to open it in the pdfFiller interface. Here you can view all sections of the form clearly laid out.
-
3.Before you begin filling out the form, gather all necessary personal information, including your full name, date of birth, Social Security number, and a list of identification documents to verify your eligibility.
-
4.Navigate through each blank field on the form by clicking directly onto the area where you need to input information. Fill in your last name, first name, date of birth, and other required details.
-
5.For the employee section, ensure you accurately complete the signature line and date it appropriately. Take your time to avoid any errors.
-
6.After entering all required information, carefully review each section for accuracy. Make sure you have not missed any fields and that the information matches your identification documents.
-
7.Once you are satisfied with the completed form, follow pdfFiller's options to save your work. You can choose to download it directly to your device or submit it electronically, if required by your employer.
What are the eligibility requirements for completing the I-9 form?
Any employee who is hired in the United States must complete an I-9 form regardless of citizenship status. Employers must verify the identity and employment eligibility of new hires within three business days of their start date.
What is the deadline for submitting the I-9 form?
The I-9 form must be completed and signed by the employee and employer within three business days of the employee’s first day of work. Failure to do so may lead to compliance issues.
How should the I-9 form be submitted?
The I-9 form is usually retained by the employer. After completing the form, it should be stored in the employee's personnel file and not submitted to any government agency unless requested.
What supporting documents are needed for the I-9 form?
Employees must provide valid identification and employment authorization documents, selected from the list of acceptable documents provided in the I-9 instructions, such as a passport or driver's license with Social Security card.
What are common mistakes to avoid on the I-9 form?
Common mistakes include missing signatures, omitting required fields, and providing inconsistent information. It's crucial to ensure all details match the supporting documents to avoid complications.
How long does it take to process the I-9 form?
The I-9 form itself does not require processing time as it is an internal document for verification. However, employers must ensure it is completed timely within the three-day rule for compliance.
Are there any fees associated with completing the I-9 form?
There are no fees required to complete the I-9 form. It is a free form provided by the U.S. government for employers and employees to ensure eligibility for employment.
Related Forms
Get the latest insights from our blog
If you believe that this page should be taken down, please follow our DMCA take down process
here
.
This form may include fields for payment information. Data entered in these fields is not covered by PCI DSS compliance.