Get the free USCIS Form I-9 Employment Eligibility Verification

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is Form I-9

The USCIS Form I-9 is a government document used by employers to verify the identity and employment authorization of new employees in the United States.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 form: Try Risk Free

Rate free I-9 form

4.6

satisfied

29 votes

Who needs Form I-9?

Explore how professionals across industries use pdfFiller.

Form I-9 is needed by:

New employees seeking employment in the U.S.
Employers hiring new staff and required to verify eligibility.
Authorized representatives assisting with employment verification.
HR personnel managing onboarding processes.
Legal representatives ensuring compliance with employment laws.

Comprehensive Guide to Form I-9

What is the USCIS Form I-9 Employment Eligibility Verification?

The USCIS Form I-9, also known as the I-9 employment form, serves a critical function in employment eligibility verification in the United States. This form is essential for both employers and employees, as it establishes the identity and work authorization of employees. It requires signatures from both parties to ensure accurate verification.

To complete the form, employees must provide documentation from the Lists of Acceptable Documents, which includes various forms of identification and authorization.

Purpose and Benefits of the USCIS Form I-9 Employment Eligibility Verification

The primary objective of the USCIS Form I-9 is to fulfill legal requirements that mandate employers verify the identity and employment authorization of all new hires. This legal necessity helps prevent unauthorized employment and shields businesses from potential penalties.

By utilizing the I-9 verification form, employers can standardize their employment verification processes, contributing to more efficient hiring practices. Additionally, it provides employees with reassurance about their legal employment status.

Who Needs to Complete the USCIS Form I-9 Employment Eligibility Verification?

The USCIS Form I-9 must be completed by employees when they start new jobs. It is the responsibility of both the employee and the employer, or an authorized representative, to ensure the form is filled out correctly.

However, certain individuals may be exempt from this requirement, such as those who do not fall under the jurisdiction of U.S. employment law or specific job classifications.

Required Documents and Supporting Materials for the USCIS Form I-9

Completing the USCIS Form I-9 requires submitting specific documentation to verify identity and work eligibility. Employers must refer to the Lists of Acceptable Documents to determine acceptable forms of identification, which include items such as passports and work permits.

It is crucial that employees provide original documents during the verification process, as copies may not suffice.

How to Fill Out the USCIS Form I-9 Employment Eligibility Verification Online (Step-by-Step)

Begin by accessing the USCIS Form I-9 online platform.
Fill in the required employee information, ensuring accuracy in all entries.
The employer or authorized representative should follow by completing their sections.
Both parties must provide electronic signatures where indicated.
Carefully review the completed form for errors before final submission.

Utilizing electronic signatures streamlines the entire process and enhances the efficiency of form completion.

Common Errors to Avoid When Completing the USCIS Form I-9

Several common errors can occur while filling out the USCIS Form I-9. Issues may arise from incorrect document selections or discrepancies in the information provided. It is vital to double-check signatures and dates to avoid penalties.

Ensuring that all required fields are filled out accurately also helps maintain compliance with federal regulations.

Submission Methods and Where to Submit the USCIS Form I-9 Employment Eligibility Verification

The I-9 form can be submitted electronically or in paper format. Employers must be aware of the deadlines for submission, as timely filing is essential for compliance.

After submission, employers have specific responsibilities to ensure that records are retained properly according to federal regulations.

Security and Compliance for the USCIS Form I-9 Employment Eligibility Verification

Handling sensitive information on the USCIS Form I-9 requires adherence to security and compliance guidelines. Employers must implement data protection measures to maintain confidentiality and comply with record retention obligations.

Complying with federal regulations regarding data security is not just a best practice; it is a legal requirement.

How pdfFiller Can Simplify Your USCIS Form I-9 Experience

pdfFiller provides a cloud-based solution for editing and filing the USCIS Form I-9. Users can take advantage of features such as eSigning and document management, enhancing their form completion experience.

Additionally, pdfFiller prioritizes security with robust encryption and compliance protocols, ensuring that sensitive information remains protected while users fill out their forms.

Completing the USCIS Form I-9 Made Easy with pdfFiller

Leveraging pdfFiller can significantly streamline the I-9 form filling and submission process. Users can experience the benefits of a user-friendly interface, along with heightened privacy and document security.

With a free trial available, prospective users are encouraged to explore how pdfFiller can enhance their document management solutions.

Last updated on Apr 4, 2016

How to fill out the Form I-9

1.

Begin by accessing pdfFiller and searching for 'USCIS Form I-9' in the template library.
2.

Open the form to view the fillable fields and sections that need completion.
3.

Before filling out the form, gather valid identification documents from the Lists of Acceptable Documents, such as a passport or social security card.
4.

Navigate through the form by clicking on each required field. Enter the employee's information, including their full name, address, and date of birth.
5.

In Section 1, the employee must attest to their work authorization status by checking the appropriate box. Ensure that the data is accurate and clear.
6.

The employee must provide their signature and the date in Section 1. Use pdfFiller’s signature tool if necessary for digital signing.
7.

Employers will need to complete Section 2 by reviewing the employee's documents, recording their details, and signing as an authorized representative.
8.

Double-check all fields for accuracy before finalizing the document to prevent unnecessary delays.
9.

Once complete, save the form using the ‘Save’ option on pdfFiller. You may also choose to download a PDF copy for your records.
10.

Submit the form as necessary either electronically or in hard copy, ensuring you comply with any specific regulations for your state.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

What are the eligibility requirements for completing Form I-9?

To complete Form I-9, both the employee and the employer must be present during the verification process. Employees must provide acceptable documents that prove their identity and eligibility to work in the U.S.

Are there any deadlines for submitting Form I-9?

Employers must have Form I-9 completed for each new employee by the end of their employment eligibility verification period, typically within three business days of their start date.

How do I submit the completed Form I-9?

Form I-9 does not need to be submitted to USCIS or any other government agency. However, employers must retain the completed forms for inspection if required by authorities.

What supporting documents do I need to provide with Form I-9?

Employees must present documentation proving their identity and work authorization. Acceptable documents are detailed in the Lists of Acceptable Documents provided with the form.

What common mistakes should I avoid when filling out Form I-9?

Common mistakes include failing to provide a signature, not checking the correct status box, or incomplete documentation. Always double-check entries before finalizing the form.

How long does processing take for Form I-9?

Processing is immediate once the form is filled out; however, employers must maintain the form for three years after the date of hire or one year after termination, whichever is longer.