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European Union Publication of Supplement to the Official Journal of the European Union 2, rue Mercier, 2985 Luxembourg, Luxembourg Fax: +352 29 29 42 670 Email: OAS publications. Europa.EU Info &

How to fill out prior information notice

How to fill out prior information notice:

1. Start by carefully reading the instructions provided in the prior information notice (PIN) document. It is crucial to understand the specific requirements and guidelines before proceeding.
2. Gather all the required information and documents necessary to complete the PIN. This may include details about your organization, contact information, project description, and any other relevant information specified in the notice.
3. Begin by filling out the basic information section, providing your organization's name, address, contact person, and other requested details. Make sure to double-check the correctness of the information provided.
4. Move on to the project description section, where you should provide a comprehensive overview of the project or contract you are advertising. Be clear and concise, including key details such as objectives, scope, timeline, and expected deliverables.
5. If the PIN requires the inclusion of selection criteria, carefully analyze and establish the specific evaluation criteria that will be used to select potential suppliers or contractors. Make sure to include concise and relevant information for each criterion.
6. If necessary, include information about any prequalification or mandatory requirements that suppliers or contractors must meet. This could involve specific certifications, capabilities, or past experiences.
7. Review the completed prior information notice thoroughly, checking for any errors or missing information. Ensure that the notice is well-structured and presents all the relevant information clearly.
8. Submit the prior information notice according to the instructions provided. This may involve sending it electronically through a designated procurement portal, mailing it to a specific address, or delivering it in person.
9. Keep a copy of the completed prior information notice for your own records, ensuring that it is easily accessible if any questions or clarifications arise later on.

Who needs prior information notice:

1. Any organization or entity that is planning to undertake a public procurement process may require a prior information notice. This includes both public and private organizations, such as government agencies, educational institutions, non-profit organizations, and businesses.
2. The need for a prior information notice arises when the organization wants to communicate its upcoming procurement needs to potential suppliers or contractors. It helps suppliers and contractors to prepare and evaluate whether they have the capacity and capability to meet the requirements.
3. Prior information notices are particularly useful for larger projects or contracts where the organization aims to attract a wide range of potential suppliers or contractors. It allows interested parties to plan their resources, gather relevant information, and consider participating in the procurement process.
4. Additionally, prior information notices can also help organizations comply with applicable procurement regulations and promote transparency in the procurement process. It ensures that potential suppliers or contractors are aware of future opportunities and discourages favoritism or discrimination in the selection process.

For pdfFiller’s FAQs

What is prior information notice?

Prior information notice is a notification issued to inform potential bidders about an upcoming procurement opportunity before the formal tender process begins.

Who is required to file prior information notice?

Public sector organizations and government agencies are typically required to file prior information notice.

How to fill out prior information notice?

Prior information notice can be filled out online or through a specific procurement portal provided by the relevant authorities.

What is the purpose of prior information notice?

The purpose of prior information notice is to promote transparency in the procurement process, allow potential bidders to prepare for upcoming opportunities, and encourage competition.

What information must be reported on prior information notice?

Prior information notice must include details about the contract, estimated value, procedure to be followed, and the deadline for submission of bids.

How can I send prior information notice for eSignature?

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