Last updated on Apr 9, 2016
Get the free US Federal Form I-9 Employment Eligibility Verification
We are not affiliated with any brand or entity on this form
Fill out
Complete the form online in a simple drag-and-drop editor.
eSign
Add your legally binding signature or send the form for signing.
Share
Share the form via a link, letting anyone fill it out from any device.
Export
Download, print, email, or move the form to your cloud storage.
Why pdfFiller is the best tool for your documents and forms
End-to-end document management
From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.
Accessible from anywhere
pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.
Secure and compliant
pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.
What is Form I-9
The US Federal Form I-9 is a government document used by employers to verify the identity and employment authorization of individuals hired in the United States.
pdfFiller scores top ratings on review platforms
Who needs Form I-9?
Explore how professionals across industries use pdfFiller.
Form I-9 is needed by:
-
Employers hiring new employees
-
Employees confirming work eligibility
-
Human resource professionals
-
Lawyers dealing with employment law
-
Immigration advisors and consultants
Comprehensive Guide to Form I-9
What is the US Federal Form I-9 Employment Eligibility Verification?
The US Federal Form I-9 plays a crucial role in employment eligibility verification, allowing employers to confirm the identity and employment authorization of individuals hired in the United States. This form must be completed by both Direct Care Workers and employers, ensuring compliance with employment laws.
The I-9 form facilitates the verification process by requiring personal information, citizenship status, and document verification of the new employee. It is essential for maintaining lawful employment practices.
Purpose and Benefits of the US Federal Form I-9 Employment Eligibility Verification
The primary objective of the US Federal Form I-9 is to ensure that all employment is legal and compliant with Department of Homeland Security regulations. Utilizing Form I-9 helps safeguard against the hiring of unauthorized workers, which can lead to significant legal repercussions for employers.
Both employers and employees benefit from the I-9 form, as it protects job seekers while ensuring that employers adhere to employment laws. Compliance not only mitigates legal risks but also promotes ethical hiring practices.
Who Needs the US Federal Form I-9 Employment Eligibility Verification?
Direct Care Workers and employers are the primary users of the US Federal Form I-9. Direct Care Workers must complete this form upon hire to verify their eligibility for employment.
Additionally, any new hires taking up employment in the US must complete the I-9 form, making it essential for various roles across different sectors.
Required Documents and Information for Completing Form I-9
To complete the US Federal Form I-9, a range of acceptable documents must be provided for identity and work authorization verification. Commonly accepted documents include:
-
U.S. passport
-
Permanent resident card (green card)
-
Employment Authorization Document (EAD)
The form also requires essential personal information fields, including name, address, date of birth, and Social Security number, which must be filled out accurately to ensure compliance.
How to Fill Out the US Federal Form I-9 Employment Eligibility Verification Online (Step-by-Step)
Completing the US Federal Form I-9 online is straightforward with the following steps:
-
Access the I-9 form through a trusted platform like pdfFiller.
-
Fill in the required personal information in the designated fields.
-
Upload supporting documents for identity verification.
-
Review all entries for accuracy before submitting.
-
Submit the completed form electronically as instructed.
Utilizing a form I-9 template can guide users in accurately filling out and submitting the form.
Common Errors and How to Avoid Them When Filling Out the Form I-9
When completing Form I-9, users should be vigilant to avoid common errors such as:
-
Incorrect dates or incomplete fields
-
Missing signatures from both the employee and employer
-
Using outdated documentation
Meticulously validating all information before submission can help ensure compliance and minimize the risk of errors that may lead to complications.
Submission Methods and Where to Submit the US Federal Form I-9
Users have several options for submitting the US Federal Form I-9. These methods include:
-
In-person submission to the employer
-
Electronic submission via secure platforms
Timely submission is critical, as the form must be completed within three days of the employee's start date to remain compliant with regulations.
How pdfFiller Can Help You with the US Federal Form I-9 Employment Eligibility Verification
pdfFiller offers numerous features to simplify the form-filling process for Form I-9. Its functionalities include eSignature capabilities, secure cloud storage, and access to a fillable form template that streamlines the completion and submission of necessary documentation.
With robust security measures including 256-bit encryption and compliance with HIPAA and GDPR, users can confidently manage their sensitive information when using pdfFiller.
What Happens After You Submit the US Federal Form I-9?
After submitting the US Federal Form I-9, employers need to retain the completed form for their records. Proper record-keeping is essential, as employers may face audits to confirm compliance with immigration laws.
It's also important for employees to monitor their application status to ensure that there are no outstanding issues related to their employment eligibility verification.
Your Path Forward: Complete Your US Federal Form I-9 with pdfFiller
Experience the advantages of using pdfFiller for managing your US Federal Form I-9. The platform provides a user-friendly interface designed for ease and security, ensuring that you complete and manage your forms efficiently.
Start your form-filling journey today to benefit from quick and secure processing of your employment eligibility verification.
How to fill out the Form I-9
-
1.To access the US Federal Form I-9 on pdfFiller, visit the pdfFiller website and use the search feature to locate the form by its name.
-
2.Once the form is open, familiarize yourself with the various sections, including personal information and citizenship status.
-
3.Before filling out the form, gather necessary documents such as your passport or any other identification that verifies eligibility for employment.
-
4.Begin filling in the fields by clicking on the corresponding blanks; use pdfFiller’s tools to type directly into the form or select options from provided checkboxes.
-
5.Complete each section by entering the required information, ensuring all details are accurate and match supporting documents.
-
6.After all information is filled in, review the completed form thoroughly for any errors or omissions, and make necessary adjustments.
-
7.Use pdfFiller's features to save your progress, which allows you to return to the form later if needed.
-
8.Once satisfied with the completed form, select the option to download it as a PDF or submit directly through pdfFiller if required.
-
9.Make sure to keep a copy of the finished form for your records and submit as directed by your employer or the relevant authorities.
What are the eligibility requirements for completing Form I-9?
To complete Form I-9, both employers and employees must provide documentation that verifies the employee's identity and work authorization in the U.S. This includes providing information on citizenship status.
Is there a deadline for the completion of Form I-9?
Employers must complete Form I-9 within three days of an employee’s start date. It’s crucial to ensure timely completion to comply with federal regulations.
How do I submit Form I-9 after completing it?
Form I-9 does not get submitted to the government; instead, it must be kept on file by the employer for verification purposes. Secure storage is recommended.
What supporting documents are required for Form I-9?
Employees must present acceptable documents from List A, or one document from List B and one from List C. Common documents include passports, driver’s licenses, and social security cards.
What common mistakes should I avoid when filling out Form I-9?
Be sure to avoid errors such as incomplete fields, mismatched information between the form and documents, and missing signatures. Double-check all entries.
How long does it take to process Form I-9?
Form I-9 does not undergo a formal processing period. Once completed, ensure it is properly kept on file by the employer for audit purposes if needed.
Are there any fees associated with filling out Form I-9?
No fees are generally associated with completing Form I-9. However, costs may arise if you need to obtain supporting documents.
Related Forms
Get the latest insights from our blog
If you believe that this page should be taken down, please follow our DMCA take down process
here
.
This form may include fields for payment information. Data entered in these fields is not covered by PCI DSS compliance.