Last updated on Apr 9, 2016
Get the free USCIS Form I-9 Employment Eligibility Verification
We are not affiliated with any brand or entity on this form
Fill out
Complete the form online in a simple drag-and-drop editor.
eSign
Add your legally binding signature or send the form for signing.
Share
Share the form via a link, letting anyone fill it out from any device.
Export
Download, print, email, or move the form to your cloud storage.
Why pdfFiller is the best tool for your documents and forms
End-to-end document management
From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.
Accessible from anywhere
pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.
Secure and compliant
pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.
What is Form I-9
The USCIS Form I-9 Employment Eligibility Verification is a government form used by employers to verify the identity and employment authorization of individuals hired to work in the United States.
pdfFiller scores top ratings on review platforms
Who needs Form I-9?
Explore how professionals across industries use pdfFiller.
Form I-9 is needed by:
-
Employers hiring new employees
-
Employees needing to prove eligibility
-
Preparers or translators assisting individuals
-
HR personnel responsible for compliance
-
Legal advisors guiding hiring processes
Comprehensive Guide to Form I-9
What is the USCIS Form I-9 Employment Eligibility Verification?
The USCIS Form I-9, officially titled Employment Eligibility Verification, serves a critical role in confirming the identity and employment authorization of individuals hired in the United States. This form is essential for both employees and employers as it ensures compliance with U.S. employment law.
By requiring documentation from employees to verify their eligibility, the form emphasizes the importance of lawful employment practices. Additionally, it supports employers in avoiding legal ramifications by maintaining accurate records.
Purpose and Benefits of the USCIS Form I-9 Employment Eligibility Verification
The USCIS Form I-9 is a legal requirement that mandates employees to verify their eligibility for employment. This crucial step not only fulfills federal regulations but also provides various benefits for employers.
-
Ensures employers are fulfilling their legal responsibilities.
-
Helps prevent potential legal issues related to hiring unauthorized workers.
-
Contributes positively to workplace diversity and promotes fair hiring practices.
Key Features of the USCIS Form I-9 Employment Eligibility Verification
The USCIS Form I-9 contains several key features that are important for users to understand. The form is divided into major sections, including employee information and employer verification.
-
Fields for employee details such as name, address, and date of birth.
-
Employer verification section requiring examination and recording of documents.
-
Specific documents needed to establish eligibility for employment.
Who Needs the USCIS Form I-9 Employment Eligibility Verification?
Understanding who is required to use the USCIS Form I-9 is essential for compliance. The form must be completed by various roles involved in the employment process.
-
Employees who accept job offers.
-
Employers responsible for verifying employment eligibility.
-
Preparers or translators assisting applicants.
It is important to note that certain employment scenarios will necessitate the use of this form, but some exceptions may apply based on specific regulations.
How to Fill Out the USCIS Form I-9 Employment Eligibility Verification Online
Filling out the USCIS Form I-9 online involves a series of steps that ensure accuracy and compliance. By following these instructions, users can minimize common mistakes.
-
Access the I-9 form online and begin by entering the employee's details in the designated fields.
-
Complete the employer verification section after the employee has submitted their documents.
-
Ensure all uploaded documents are in acceptable formats and clearly legible.
How to Sign and Submit the USCIS Form I-9 Employment Eligibility Verification
Submitting the USCIS Form I-9 involves understanding the signing methods available and the submission procedures that must be followed. It is crucial to comply with signature requirements to ensure legitimacy.
-
Digital signatures are accepted and must meet specific requirements.
-
Submission options include online, by mail, or in person, depending on organizational practices.
-
There are often no filing fees associated with submitting the form.
What Happens After You Submit the USCIS Form I-9 Employment Eligibility Verification?
After submitting the USCIS Form I-9, users can expect certain procedures to follow. Understanding what occurs post-submission is key for effective management.
-
A timeline is provided for feedback or confirmation regarding the submitted form.
-
Users should learn how to track or confirm the status of their submission online.
-
If the form is rejected or requires amendments, specific steps will need to be undertaken.
Security and Compliance for the USCIS Form I-9 Employment Eligibility Verification
Managing sensitive information through the USCIS Form I-9 necessitates implementing robust security measures. Users must be assured of the privacy and compliance aspects of handling their documents.
-
Document management systems must employ strong security measures to protect data.
-
Compliance with privacy laws ensures that all personal information is adequately safeguarded.
-
Utilizing platforms like pdfFiller for form handling offers enhanced security features.
Utilizing pdfFiller for the USCIS Form I-9 Employment Eligibility Verification
pdfFiller offers a range of services designed to facilitate the completion of the USCIS Form I-9. Leveraging these capabilities can streamline the process and enhance user experience.
-
Editing, eSigning, and document storage functionalities are tailored for I-9 completion.
-
The user-friendly interface allows for efficient document management and form filling.
-
pdfFiller's services comply with legal standards and provide secure handling of sensitive information.
How to fill out the Form I-9
-
1.Access pdfFiller by visiting the platform and logging in or creating an account for free.
-
2.Search for 'USCIS Form I-9' in the pdfFiller search bar to locate the form quickly.
-
3.Open the I-9 form by clicking on the document to view it in the editor.
-
4.Gather the required information such as your name, address, date of birth, Social Security number, and identification documents before starting the form.
-
5.Begin filling in the form by clicking on each field and entering the relevant data using your keyboard.
-
6.Use the checkboxes to specify your employment status in the designated section of the form.
-
7.As you fill in the text fields, ensure that they are accurately completed without any typos.
-
8.Check the instructions provided within the form for additional guidance as needed.
-
9.Review the completed form to ensure all fields are filled correctly and that no information is missing.
-
10.Finalize your form by signing where indicated for both the employee and employer.
-
11.Once complete, save the form using the save function on pdfFiller to store it securely.
-
12.Download the completed form to your device for personal records or to submit it as required.
-
13.If needed, share the form directly from pdfFiller via email or a specialized link.
What identification documents do I need to complete Form I-9?
To complete Form I-9, you must present documentation that verifies both your identity and employment authorization. Common documents include a U.S. passport, driver's license, Social Security card, or a combination of documents from List A, B, and C outlined in the form.
Who is required to fill out Form I-9?
Both employers and employees must complete Form I-9. Employers need to ensure that they verify the employment eligibility of new hires, while employees must provide the necessary documentation to prove their authorization to work in the United States.
What is the deadline for completing Form I-9?
Form I-9 should be completed by the employee no later than the first day of work for pay, and employers must verify and retain the form within three business days of the employee's start date.
How can I submit Form I-9 once completed?
Form I-9 does not get submitted to USCIS; rather, it should be retained by the employer in their records. Employers must ensure that the completed form is stored securely and available for inspection if requested by authorized agents.
What are common mistakes to avoid when completing Form I-9?
Common mistakes include neglecting to sign the form, providing incorrect information, failing to check the required boxes, and missing the deadlines for verification. Review the completed form carefully to avoid these errors.
How long is Form I-9 valid?
Form I-9 does not expire, but it must be updated if an employee's work authorization changes or if the employee is rehired after a break in service of more than three years. Employers must also keep the form for three years after the date of hire or one year after termination, whichever is longer.
Can I complete Form I-9 electronically?
Yes, Form I-9 can be completed electronically, provided the employer complies with electronic signature regulations and maintains secure records. Many platforms, including pdfFiller, allow for electronic completion and storage.
Related Forms
Get the latest insights from our blog
If you believe that this page should be taken down, please follow our DMCA take down process
here
.
This form may include fields for payment information. Data entered in these fields is not covered by PCI DSS compliance.