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What is proxy authorization form

The Proxy Authorization Form is a legal document used by shareholders to authorize a proxy to act and vote on their behalf at the General Meeting of Shareholders of AB Volvo (publ).

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Who needs proxy authorization form?

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Proxy authorization form is needed by:

Shareholders of AB Volvo looking to delegate voting rights.
Proxies appointed to represent shareholders during meetings.
Legal representatives managing shareholder interests.
Business professionals involved in upcoming AGMs.
Corporate governance advisors guiding shareholders.

Comprehensive Guide to proxy authorization form

What is the Proxy Authorization Form?

The Proxy Authorization Form is a crucial document for shareholders of AB Volvo, allowing them to authorize a proxy to act and vote on their behalf during the General Meeting of Shareholders. This form holds significant value as it ensures that shareholders can participate in decisions even if they are unable to attend the meeting in person. By granting authorization, shareholders provide their proxy with the power to represent them, reflecting their interests in corporate matters.

Benefits of Using the Proxy Authorization Form

Utilizing the Proxy Authorization Form offers several advantages for shareholders. Firstly, it enhances participation in the General Meeting of Shareholders, allowing those unable to attend in person to still have a voice in important corporate decisions. Additionally, it streamlines the voting process, ensuring that shareholder interests are adequately represented. This becomes particularly valuable when shareholders may be constrained by time or travel obligations.

Eligibility and Who Needs the Proxy Authorization Form

Individuals eligible to use the Proxy Authorization Form typically include registered shareholders of AB Volvo. It is essential to understand the distinct roles involved in the process. While shareholders must sign the form, the proxy, who represents them, does not require a signature. Understanding these roles ensures compliance with signing requirements and the effective use of the authorization.

Required Information and Documentation

To successfully complete the Proxy Authorization Form, several pieces of information are required:

Personal identity number or registration number
Signature of the shareholder
Daytime telephone number for contact purposes

Additionally, accompanying documentation may be necessary to support the submission, further facilitating the authorization process.

How to Fill Out the Proxy Authorization Form Online (Step-by-Step)

Filling out the Proxy Authorization Form online using pdfFiller can be simple and efficient. Follow these step-by-step instructions for accurate submissions:

Access the Proxy Authorization Form on pdfFiller.
Enter the required personal information in the designated fields.
Review the details to ensure accuracy before submission.
Submit the completed form within the specified timeline.

By adhering to these steps, shareholders can complete the form with confidence.

Common Mistakes to Avoid When Filling Out the Proxy Authorization Form

While completing the Proxy Authorization Form, users often encounter common errors. To avoid these pitfalls, consider the following tips:

Double-check that all required fields are filled out completely.
Ensure the signature is provided where necessary.

Implementing these strategies can contribute to a smoother submission process and reduce the risk of delays.

How to Sign and Submit the Proxy Authorization Form

Understanding the signature requirements is essential when completing the Proxy Authorization Form. Shareholders can choose between a digital or wet signature, depending on their preference. Once signed, there are various submission methods available, including electronic submission via pdfFiller. Timeliness is crucial; therefore, ensure that the form reaches AB Volvo well ahead of the General Meeting.

Security and Compliance When Using the Proxy Authorization Form

Data protection and privacy are paramount when handling sensitive information in the Proxy Authorization Form. pdfFiller employs robust security measures, including 256-bit encryption and compliance with SOC 2 Type II standards, as well as HIPAA and GDPR regulations. These measures ensure that personal data remains secure throughout the process of filling out and submitting the form.

What Happens After You Submit the Proxy Authorization Form?

After submitting the Proxy Authorization Form, it is important to follow up to ensure that the submission was successful. Shareholders should look for confirmation of receipt from AB Volvo. In cases where amendments or corrections are necessary, knowing the proper channels for adjustments is vital to maintaining accurate representation.

Maximize Your Experience with pdfFiller

To make the most of the Proxy Authorization Form process, leverage the features of pdfFiller. This platform not only allows for seamless form filling but also offers capabilities such as eSigning, editing, and sharing forms. These functionalities simplify the entire experience, ensuring users can complete the proxy authorization efficiently.

Last updated on Apr 10, 2026

How to fill out the proxy authorization form

1.

To access the Proxy Authorization Form on pdfFiller, visit the pdfFiller website and search for 'Proxy Authorization Form' in the document library.
2.

Once located, click on the form to open it in the pdfFiller interface, where you can begin editing.
3.

Before completing the form, gather essential information including your name, personal identity number or registration number, and daytime telephone number.
4.

In the form, start by entering your name in the designated field, ensuring accuracy as this is crucial for validation.
5.

Next, provide your personal identity number or registration number in the appropriate field, which may vary based on your registration status.
6.

After that, fill in your daytime telephone number so the proxy can contact you if necessary.
7.

If you are completing the form as a Proxy, proceed to select the appropriate checkboxes that authorize your representation.
8.

Once all necessary fields are completed, carefully review your entries to ensure all information is accurate, particularly signatures where required.
9.

Finalize the form by clicking the 'Save' button to retain your progress on pdfFiller.
10.

To download or submit the completed form, select the 'Download' option to save it on your device, or use the 'Email' feature to send it directly to AB Volvo, ensuring timely submission ahead of the AGM.

FAQs

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Who is eligible to use the Proxy Authorization Form?

Shareholders of AB Volvo can use this form to delegate their voting rights to another individual. It is essential that the shareholder provides their signature and relevant identification details.

What is the deadline for submitting the Proxy Authorization Form?

The Proxy Authorization Form must be submitted to AB Volvo well in advance of the Annual General Meeting (AGM). It is recommended to check the specific AGM date for precise submission timelines.

How do I submit the Proxy Authorization Form once completed?

Once you have completed the form on pdfFiller, you can choose to download the PDF and send it via email or post it to AB Volvo as directed. Ensure you submit it in accordance with the deadline to ensure valid representation.

What supporting documents are required with the Proxy Authorization Form?

Typically, no additional documents are required beyond the completed form itself; however, providing identification details helps verify the legitimacy of the proxy authorization.

What common mistakes should I avoid while filling out the form?

Ensure you fill in all required fields, especially your name, identification number, and contact information. Neglecting to sign the form or inaccurately completing details could invalidate it.

How long does it take to process the Proxy Authorization Form?

Processing times can vary, but it is crucial to submit the form in a timely manner before the AGM to allow for proper verification and recording by AB Volvo.

Can I make changes to the Proxy Authorization Form after submission?

Generally, changes should not be made once submitted. If you need to amend the form, consult with AB Volvo as soon as possible to understand the procedures for updates.