Last updated on Apr 18, 2016
Get the free USCIS Form I-9 Employment Eligibility Verification
We are not affiliated with any brand or entity on this form
Fill out
Complete the form online in a simple drag-and-drop editor.
eSign
Add your legally binding signature or send the form for signing.
Share
Share the form via a link, letting anyone fill it out from any device.
Export
Download, print, email, or move the form to your cloud storage.
Why pdfFiller is the best tool for your documents and forms
End-to-end document management
From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.
Accessible from anywhere
pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.
Secure and compliant
pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.
What is Form I-9
The USCIS Form I-9 is a government document used by employers to verify the employment eligibility of individuals hired to work in the United States.
pdfFiller scores top ratings on review platforms
Who needs Form I-9?
Explore how professionals across industries use pdfFiller.
Form I-9 is needed by:
-
Employees needing to prove work authorization
-
Employers hiring new employees
-
Preparers or translators assisting applicants
-
HR professionals managing employee records
-
Legal advisors aiding in compliance with immigration law
Comprehensive Guide to Form I-9
What is the USCIS Form I-9 Employment Eligibility Verification?
The USCIS Form I-9 is a critical document used to verify the employment eligibility of individuals hired to work in the United States. The primary purpose of this form is to ensure that all employees, regardless of citizenship, are legally authorized to work in the U.S. Both employees and employers have specific requirements when completing the form; employees must provide original documents proving their identity and work authorization, while employers must review these documents and maintain the form for compliance purposes.
Purpose and Benefits of the USCIS Form I-9 Employment Eligibility Verification
The primary purpose of the USCIS Form I-9 is to confirm that an employer is hiring individuals who are legally permitted to work in the country. This form is mandated by law, helping to maintain a lawful workforce and ensuring compliance with federal regulations. Employers benefit from using this form by avoiding penalties and fines associated with hiring unauthorized workers, thereby promoting a stable and compliant workplace.
Key Features of the USCIS Form I-9 Employment Eligibility Verification
The USCIS Form I-9 includes several key features that facilitate accurate completion and compliance. The form is structured into distinct sections for employee information and employer review. It is a fillable document that mandates the submission of original documents for verification. Additionally, specific areas require signatures, including the employee's signature and the employer’s or authorized representative's signature.
Who Needs the USCIS Form I-9 Employment Eligibility Verification?
Completion of the USCIS Form I-9 is required for various roles within the hiring process. This includes employees who are starting a new job, employers who must verify the eligibility of their employees, and preparers or translators who assist employees in filling out the form. Knowing who must sign the form and the appropriate timing for completion is crucial, especially in industries that employ foreign workers.
When and How to Complete the USCIS Form I-9 Employment Eligibility Verification Online (Step-by-Step)
The USCIS Form I-9 should be completed within three business days of hiring an employee. Here is a step-by-step guide for filling out the form using pdfFiller’s platform:
-
Access the form through pdfFiller’s online platform.
-
Fill in the required employee information, including name and address.
-
Provide documentation of identity and work authorization.
-
Complete the employer review section with identifying information.
-
Submit the form electronically without any downloads required.
Common Errors and How to Avoid Them
Errors can often occur when completing USCIS Form I-9. Common mistakes include providing incorrect or incomplete information and neglecting to sign the form. To avoid these pitfalls, consider the following tips:
-
Double-check all entries for accuracy.
-
Utilize editing tools provided by pdfFiller to make corrections easily.
-
Ensure that all required signatures are included before submission.
Security and Compliance for the USCIS Form I-9 Employment Eligibility Verification
Handling employment documents securely is vital to protect sensitive information. pdfFiller employs robust security measures such as 256-bit encryption and adherence to HIPAA and GDPR regulations to safeguard user data. Users can rest assured that their employment eligibility verification documents are processed safely, maintaining compliance with legal standards.
How to Download, Save, and Print the USCIS Form I-9 Employment Eligibility Verification PDF
After completing the USCIS Form I-9, it's essential to know how to download, save, and print the document correctly. Follow these instructions:
-
Download the completed form as a PDF from the pdfFiller platform.
-
Choose the appropriate options for saving the file securely.
-
Print the form, ensuring that it meets submission requirements.
What Happens After You Submit the USCIS Form I-9 Employment Eligibility Verification?
After submission, employers must retain the USCIS Form I-9 for a specified period. It is essential to keep the form accessible for inspections by U.S. government officials. Employers must also adhere to specific record retention requirements to comply with legal standards and regulations.
Empower Your Form Filling Experience with pdfFiller
Utilizing pdfFiller’s tools enhances the I-9 form completion experience. Users can easily edit, eSign, and share their documents directly online, streamlining the process. The security and convenience provided by pdfFiller make handling government forms straightforward and reliable.
How to fill out the Form I-9
-
1.Access pdfFiller and search for 'USCIS Form I-9' in the search bar.
-
2.Open the form by clicking on it from the search results.
-
3.Gather the required documents, including original identity and work authorization proof, before starting the form.
-
4.Begin filling in the employee section with personal details such as name, address, and date of birth. Utilize the fillable fields provided by pdfFiller.
-
5.Continue to the employer review section, where the employer must complete sections regarding hiring information.
-
6.Use the checkboxes to indicate the type of documents presented for identity verification.
-
7.Review the form thoroughly by checking for any missed fields or errors, ensuring all information is accurate.
-
8.Finalize your form by clicking the save button, then choose to download the completed form as a PDF or submit it electronically to the employer.
-
9.Ensure to keep a copy of the completed form for your records before submission.
What are the eligibility requirements for completing the Form I-9?
To complete Form I-9, both the employer and employee must be present. The employee must present original documents proving their identity and work authorization as per the lists provided on the form.
When must the Form I-9 be completed?
Employers must complete the Form I-9 within three business days of hiring a new employee. This ensures compliance with federal regulations regarding employment eligibility verification.
How should the Form I-9 be submitted?
The Form I-9 does not need to be submitted to USCIS but must be retained by the employer for a designated period. It should be made available for inspection by authorized government officials.
What supporting documents are required for Form I-9?
Employees must provide original documents from List A to prove both identity and work authorization, or a combination of documents from List B (identity) and List C (work authorization).
What common mistakes should be avoided when filling the Form I-9?
Common mistakes include forgetting to sign the form, missing deadlines for completion, and providing incorrect information. Always review the form to ensure all fields are filled accurately.
What is the processing time for Form I-9 verification?
While there is no formal processing time for Form I-9, employers are required to verify the employee's documents promptly within the three-business-day window after their start date.
Are there any fees associated with completing the Form I-9?
There are no fees to complete Form I-9. However, costs may arise from obtaining necessary supporting documents if duplicates or translations are required.
Get the latest insights from our blog
If you believe that this page should be taken down, please follow our DMCA take down process
here
.
This form may include fields for payment information. Data entered in these fields is not covered by PCI DSS compliance.