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What is Distribution License

The Non-Exclusive Distribution License is a legal document used by authors to grant The University of British Columbia (UBC) the right to include their material in the Institutional Repository (cIRcle).

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Distribution License is needed by:

Authors looking to publish research
Researchers in higher education institutions
Faculty at The University of British Columbia
Anyone seeking to preserve academic works
Publishers managing distribution rights

How to fill out the Distribution License

1.

To access the Non-Exclusive Distribution License form, go to pdfFiller's website and use the search bar to locate it by name.
2.

Once you have opened the form, familiarize yourself with the layout, including the fields for title, author(s), copyright owner(s), and publication information.
3.

Before you start filling in the form, gather all necessary details, including the title of your submission, your authorship information, copyright owner information, and publication details.
4.

Begin by clicking into the 'Title' field and type in the title of your work. Proceed to fill in the authors' names and ensure that all contributors are accurately represented.
5.

Next, provide the copyright owner information and any relevant publication details, including any journal or publisher information if applicable.
6.

Once all fields are completed, review the document to ensure that all information is accurate and complete, paying close attention to any required signatures.
7.

To finalize the form, find the signature line, and follow the prompts in pdfFiller to electronically sign if required.
8.

After reviewing the completed form, you can save your progress by clicking the 'Save' option in the pdfFiller interface.
9.

To download a copy for your records, click the 'Download' button, and choose your preferred format. You can also submit the form directly through the provided submission options.

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Who is eligible to fill out the Non-Exclusive Distribution License?

The Non-Exclusive Distribution License can be filled out by any author who has the right to grant these permissions for their work to The University of British Columbia. This typically includes faculty, researchers, and students associated with UBC.

Is there a deadline for submitting the Non-Exclusive Distribution License?

There is generally no specific deadline for submitting this license. However, authors are encouraged to submit it as soon as possible after their work is published or accepted to ensure their material is preserved and accessible in the Institutional Repository.

How do I submit the Non-Exclusive Distribution License after filling it out?

Once you have completed and signed the Non-Exclusive Distribution License form, you can submit it directly through the options provided in pdfFiller. Alternatively, you may need to send it via email or upload it to the appropriate portal, depending on UBC's specific submission guidelines.

What supporting documents do I need to submit with the Non-Exclusive Distribution License?

Typically, no additional supporting documents are required besides the completed Non-Exclusive Distribution License form itself. However, it's a good practice to check with UBC for specific requirements based on your publication or research.

What are common mistakes to avoid when filling out the Non-Exclusive Distribution License?

Common mistakes include leaving fields blank, providing incorrect authorship information, and failing to sign the form. Ensure accuracy in all fields and double-check submission requirements to avoid delays in processing.

How long does it take to process the Non-Exclusive Distribution License?

Processing times can vary based on the volume of submissions. Generally, you can expect a response within a few weeks after submission. For urgent processing, contact UBC's repository services for more details.

What if my work is co-authored? How should I fill out the Non-Exclusive Distribution License?

If your work is co-authored, ensure that all authors are included in the form. Each author must agree to the terms outlined in the license, and it's advisable to have co-authors review and approve the license before submission.