Get the free Employment Eligibility Verification Form I-9

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is Form I-9

The Employment Eligibility Verification Form I-9 is a government document used by employers in the United States to verify the identity and employment authorization of new employees.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 form: Try Risk Free

Rate free I-9 form

4.7

satisfied

46 votes

Who needs Form I-9?

Explore how professionals across industries use pdfFiller.

Form I-9 is needed by:

New employees starting work in the US
Employers hiring new personnel
Authorized representatives completing documentation
Human resources professionals managing employee documents
Legal advisors assisting clients with employment forms

Comprehensive Guide to Form I-9

What is the Employment Eligibility Verification Form I-9?

The Employment Eligibility Verification Form I-9 is a crucial document used to verify the identity and employment authorization of new employees in the United States. This form is utilized by both employees and employers to ensure compliance with federal regulations set forth by USCIS.

By completing this form, employees attest to their citizenship or immigration status while employers fulfill their legal responsibilities. The I-9 form serves as a legally binding document that upholds employment eligibility verification standards.

Purpose and Benefits of the Employment Eligibility Verification Form I-9

Verifying employment eligibility is essential for maintaining compliance with federal law. The Employment Eligibility Verification Form I-9 plays a key role in this process, offering several benefits for employees and employers alike.

Ensures adherence to legal requirements and mitigates risks associated with hiring unauthorized workers.
Provides a systematic approach to employment verification that fosters trust between employers and employees.
Employers are legally obliged to retain this form for a specified period, promoting accountability and compliance.

Key Features of the Employment Eligibility Verification Form I-9

The Employment Eligibility Verification Form I-9 is distinguished by its comprehensive structure and specific requirements for both employers and employees. This fillable form template features various blank fields and checkboxes designed to collect pertinent information efficiently.

Sections dedicated to employee and employer information, including signature lines for verification.
Clear guidelines on the types of documents acceptable for proving identity and employment eligibility.

Who Needs the Employment Eligibility Verification Form I-9?

The I-9 form is mandatory for certain individuals involved in the hiring process. New employees are required to complete the form to establish their eligibility for employment.

New hires must fill out the I-9 form as part of their onboarding process.
Employers or authorized representatives hold the responsibility of ensuring compliance with completion and submission requirements.

How to Fill Out the Employment Eligibility Verification Form I-9 Online (Step-by-Step)

Filling out the Employment Eligibility Verification Form I-9 accurately is crucial for successful submission. Follow these detailed steps to ensure a complete and error-free form.

Access the I-9 form online or via a filled template.
Provide personal information in the designated fields as prompted.
Complete sections related to citizenship or immigration status.
Attach copies of required supporting documents for verification.
Review the completed form for accuracy before submission.

Common errors during completion can lead to complications, so double-checking all entries is advisable.

Submission Methods and Filing Requirements for the Employment Eligibility Verification Form I-9

Once completed, the I-9 form must be submitted according to specific guidelines. Employers have options for how to submit the form, either digitally or in physical copies.

Digital submissions may provide quicker processing times compared to physical copies.
Implementing tracking measures can help confirm successful submissions and ensure compliance.

Consequences of Not Filing or Late Filing the Employment Eligibility Verification Form I-9

Failure to file or submit the Employment Eligibility Verification Form I-9 on time can lead to serious repercussions for employers.

Legal consequences may include fines and penalties for non-compliance with federal regulations.
Meeting filing deadlines is crucial to avoid potential legal issues and maintain employment integrity.

Security and Compliance for the Employment Eligibility Verification Form I-9

Privacy and data security are paramount when handling the Employment Eligibility Verification Form I-9. Organizations must implement robust data protection measures to ensure compliance.

Utilizing advanced encryption standards, such as 256-bit encryption, during form submission safeguards sensitive information.
Compliance with relevant standards like HIPAA and GDPR helps maintain data integrity.

How pdfFiller Can Simplify Your Employment Eligibility Verification Form I-9 Experience

pdfFiller is a valuable tool designed to streamline the process of filling out the Employment Eligibility Verification Form I-9. Users can take advantage of several key features that enhance document management.

Edit, fill, and eSign the I-9 form securely using pdfFiller's intuitive interface.
Easily convert and share the I-9 form in multiple formats, ensuring versatility in document handling.

Sample Example of a Completed Employment Eligibility Verification Form I-9

Providing a visual example of a completed Employment Eligibility Verification Form I-9 can greatly assist users who may be uncertain about correct form completion. A sample image or link can illustrate how to effectively fill out the various sections of the form.

Analyzing different parts of the completed form helps users understand expectations.
Referencing samples can significantly increase accuracy in personal submissions.

Last updated on Apr 18, 2016

How to fill out the Form I-9

1.

To access the Employment Eligibility Verification Form I-9 on pdfFiller, visit the pdfFiller website and log into your account or create a new one if you don't have one yet.
2.

Once you're logged in, use the search bar to find the I-9 form template. Click on it to open the form in the editing interface.
3.

Before you begin filling out the form, gather necessary personal information including your full name, address, date of birth, and immigration status, along with any required documents for verification.
4.

Navigate through the form by clicking on each field. Enter your personal information accurately in the spaces provided. Use the checkboxes to indicate your citizenship or immigration status as required.
5.

If required documents are to be presented, ensure to follow the guidelines on acceptable documents. You can check off the documents you are providing and add any additional notes in the space provided.
6.

Once all fields are completed, review the entire form to ensure that all information is accurate and properly filled out. Pay special attention to signatures that must be included.
7.

After reviewing, save your completed form by clicking on the save button. You can choose to download it as a PDF or submit it directly through pdfFiller, following any specific instructions for submission through your employer.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

Who is eligible to fill out the Employment Eligibility Verification Form I-9?

Anyone starting employment in the United States must complete the I-9 form. This includes citizens, non-citizens, and legal residents who are authorized to work.

What documents are required to complete the I-9 form?

You must present documents that verify both your identity and eligibility to work in the US. Acceptable documents include passports, driver's licenses, Social Security cards, and immigration documents.

Is there a deadline for submitting the I-9 form?

The I-9 form must be completed within three days of the employee's start date. Ensure it is filled out promptly to stay compliant.

How can I submit the completed I-9 form?

The completed form should be submitted directly to your employer. Depending on their procedures, you might need to submit it electronically or hand it in physically.

What common mistakes should I avoid when filling out the I-9 form?

Ensure that all information is accurate and consistent. Avoid leaving any fields blank, incorrectly filling out citizenship status, or forgetting signatures.

How long is the I-9 form kept on file?

Employers are required to keep the I-9 form for three years after the employee's hire date or one year after their employment ends, whichever is longer.