Last updated on Apr 19, 2016
Get the free USCIS Form I-9 Employment Eligibility Verification
We are not affiliated with any brand or entity on this form
Fill out
Complete the form online in a simple drag-and-drop editor.
eSign
Add your legally binding signature or send the form for signing.
Share
Share the form via a link, letting anyone fill it out from any device.
Export
Download, print, email, or move the form to your cloud storage.
Why pdfFiller is the best tool for your documents and forms
End-to-end document management
From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.
Accessible from anywhere
pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.
Secure and compliant
pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.
What is Form I-9
The USCIS Form I-9 Employment Eligibility Verification is a government document used by employers to verify the employment eligibility of individuals hired to work in the United States.
pdfFiller scores top ratings on review platforms
Who needs Form I-9?
Explore how professionals across industries use pdfFiller.
Form I-9 is needed by:
-
Employers hiring new employees
-
Employees applying for jobs in the US
-
Preparer/Translators assisting others
-
Human resources personnel managing hiring processes
-
Legal professionals providing immigration advice
Comprehensive Guide to Form I-9
What is the USCIS Form I-9 Employment Eligibility Verification?
The USCIS Form I-9 is a critical document used for employment eligibility verification in the United States. Its primary purpose is to confirm the identity and employment authorization of individuals hired to work. This form is essential for both employers and employees, helping ensure compliance with federal laws regarding the employment of authorized individuals.
Established under the Immigration Reform and Control Act of 1986, the completion of the form is mandatory for employers. It protects employees by confirming their legal status to work in the U.S., while also safeguarding employers from potential legal penalties associated with hiring unauthorized workers.
Purpose and Benefits of Completing the Form I-9
Completing the USCIS Form I-9 helps verify the identity and employment authorization of each employee. By doing so, it serves as a foundational document for maintaining workplace compliance with federal regulations.
For employers, the benefits include:
-
Ensuring compliance with federal laws
-
Avoiding penalties associated with the employment of unauthorized individuals
Employees also gain benefits, such as confirming their legal employment status and being protected from job discrimination based on unauthorized work status.
Who Needs to Fill Out the USCIS Form I-9?
Key parties involved in the completion of the USCIS Form I-9 include:
-
Employees: Required to provide personal information and authenticate their identity.
-
Employers: Responsible for reviewing employee documentation and retaining the form.
-
Preparers/Translators: Assist employees who may require help in completing the form.
All parties must ensure the accuracy of the information provided and sign the appropriate sections to validate the form's completion.
Key Features and Sections of the USCIS Form I-9
The USCIS Form I-9 consists of several key sections, including employee information and employer review. Notable fields that require special attention are:
-
Employee information, requiring accurate personal details
-
Document verification with specific identification information
Common mistakes to avoid include failing to complete the signature lines, which are critical for both employees and employers to confirm the information is true and correct.
How to Fill Out the USCIS Form I-9 Online
Filling out the USCIS Form I-9 online can be simplified by following these steps:
-
Gather necessary documents, such as IDs and employment authorization.
-
Access the digital platform, such as pdfFiller, to fill out the form.
-
Complete the required fields accurately, ensuring all information is true.
-
Review your entries to avoid common errors before final submission.
A pre-filing checklist can help streamline the process and ensure you have everything ready to complete the form efficiently.
Submission Methods and Delivery of the USCIS Form I-9
Once completed, the form must be submitted to the employer for retention. Employers have specific record-keeping requirements regarding the form that need to be followed to comply with federal regulations.
Submission methods may include digital delivery or traditional paper methods, but it is crucial to adhere to the timelines to avoid consequences associated with delayed or non-filing of the form.
Security and Compliance When Handling the Form I-9
When handling the USCIS Form I-9, maintaining security is essential, especially considering the sensitive nature of the information. pdfFiller provides robust security features, including:
-
256-bit encryption to protect personal data
-
Compliance with SOC 2 Type II, HIPAA, and GDPR regulations
Improper handling of the form can have legal implications, emphasizing the need for proper document management practices.
How to Track Your Submission and What Happens Next
After submitting the USCIS Form I-9, you may need to follow up regarding the status. Monitoring updates is crucial in case any corrections or amendments are needed.
Common reasons for form rejection include incomplete information or discrepancies, so addressing these proactively can ensure a smoother employment verification process.
Explore pdfFiller’s Features for Efficiently Managing the I-9 Form
pdfFiller offers various features to streamline the management of the USCIS Form I-9, including:
-
Edit and sign documents securely
-
Create and share fillable forms with ease
-
Store documents safely in the cloud
Utilizing pdfFiller significantly enhances the form-filling process, ensuring compliance and efficient document handling.
Get Started with Your USCIS Form I-9 Today!
Emphasizing the ease and efficiency of using pdfFiller to complete the USCIS Form I-9 can enhance user experience. By leveraging its features, users can ensure their documents are securely managed and compliant with regulations.
How to fill out the Form I-9
-
1.Access pdfFiller and search for 'USCIS Form I-9' to locate and open the form.
-
2.Once open, review the form layout to familiarize yourself with the sections and required fields.
-
3.Gather necessary employee information such as identity documents and employment authorization details before starting.
-
4.Fill in Section 1 with the employee's personal information, ensuring all required fields are completed accurately.
-
5.Remind the employee to personally sign Section 1, as their signature is mandatory.
-
6.Move to Section 2 and complete it with the employer's details and verify the employee’s identity documents.
-
7.Once all fields are filled, review the entire form to ensure accuracy and completeness.
-
8.Use pdfFiller's 'Save' option to store your completed form, or 'Download' to keep a local copy.
-
9.If required, submit the form electronically through pdfFiller’s integrated submission options.
What are the eligibility requirements for completing Form I-9?
To complete Form I-9, an individual must be an employee working in the United States with valid identification and employment authorization documents. Employers must ensure they have all necessary information before beginning.
Is there a deadline for submitting Form I-9?
Form I-9 must be completed within three business days of the employee's start date. Employers must retain the completed form for a specified period, typically for three years after the hire date.
How should I submit Form I-9 after completion?
Form I-9 should not be sent to USCIS but must be retained by the employer at the workplace. Employers may submit electronically through methods such as pdfFiller, adhering to compliance.
What supporting documents are required for Form I-9?
Individuals must provide valid identification documents, such as a passport or driver's license, along with documents proving authorization to work in the US. Ensure to check the list of acceptable documents on the form.
What are common mistakes to avoid when filling out the Form I-9?
Common mistakes include leaving mandatory fields blank, missing signatures, and incorrect document verification. Always double-check the information and ensure all sections are filled out completely before submission.
How long does it take to process Form I-9?
Processing time for Form I-9 is typically immediate as it is completed by the employer. However, proper retention and review processes should follow to meet USCIS regulations.
Are there any fees associated with Form I-9?
There are no fees for completing Form I-9; however, penalties may apply if the form is not completed correctly or within the required time frame.
Related Forms
If you believe that this page should be taken down, please follow our DMCA take down process
here
.
This form may include fields for payment information. Data entered in these fields is not covered by PCI DSS compliance.