Last updated on May 20, 2026
Get the free Virginia Sales and Use Tax Exemption Certificate
We are not affiliated with any brand or entity on this form
Fill out
Complete the form online in a simple drag-and-drop editor.
eSign
Add your legally binding signature or send the form for signing.
Share
Share the form via a link, letting anyone fill it out from any device.
Export
Download, print, email, or move the form to your cloud storage.
Why pdfFiller is the best tool for your documents and forms
End-to-end document management
From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.
Accessible from anywhere
pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.
Secure and compliant
pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.
What is Virginia ST-19
The Virginia Sales and Use Tax Exemption Certificate is a tax document used by purchasers in Virginia to certify exemption from sales and use tax for specific tangible personal property purchases.
pdfFiller scores top ratings on review platforms
Who needs Virginia ST-19?
Explore how professionals across industries use pdfFiller.
Virginia ST-19 is needed by:
-
Shipbuilding companies operating in Virginia
-
Shipping lines engaged in interstate commerce
-
Businesses claiming sales tax exemptions for tangible goods
-
Purchasers of equipment related to foreign commerce
-
Organizations needing tax certificates for state compliance
Comprehensive Guide to Virginia ST-19
What is the Virginia Sales and Use Tax Exemption Certificate?
The Virginia ST-19 form serves as a crucial tax exemption document, enabling certain entities to avoid paying sales and use tax on specific purchases. This certificate is particularly beneficial for shipping lines and shipbuilding companies operating within Virginia and engaged in interstate and foreign commerce. Understanding the purpose of the Virginia Sales and Use Tax Exemption Certificate is essential for businesses looking to optimize their tax liabilities.
By utilizing the Virginia ST-19 form, eligible businesses can legally claim exemptions that can lead to significant cost savings, reinforcing the importance of such tax relief measures in the state.
Purpose and Benefits of the Virginia Sales and Use Tax Exemption Certificate
The Virginia Sales and Use Tax Exemption Certificate is designed to provide financial relief to qualifying purchasers by exempting them from certain tax obligations. Businesses that hold this certificate are afforded the advantage of reduced tax burdens, facilitating growth and operational efficiency.
Some notable benefits include:
-
Reduction in overall tax liabilities for eligible purchases.
-
Cost savings that can enhance profitability.
-
Support for companies involved in interstate and foreign commerce by streamlining taxation processes.
Who Needs the Virginia Sales and Use Tax Exemption Certificate?
The ST-19 form is primarily targeted at businesses such as shipping lines and shipbuilders that frequently require tax exemption for their purchases. These entities often benefit from the certificate when they engage in transactions that qualify for tax relief.
Eligible businesses must understand when they need this certificate, especially for compliance with state and local tax regulations, ensuring they leverage available exemptions appropriately.
Eligibility Criteria for the Virginia Sales and Use Tax Exemption Certificate
Eligibility for the Virginia Sales and Use Tax Exemption Certificate is based on several specific criteria that businesses must meet. To qualify for exemption, a business typically needs to be actively engaged in shipping or shipbuilding activities.
Key eligibility requirements include:
-
Type and nature of the business.
-
Tangible personal property that is eligible for exemption.
-
Any additional documentation required for specific purchases.
How to Fill Out the Virginia Sales and Use Tax Exemption Certificate Online (Step-by-Step)
Completing the Virginia ST-19 form online involves a series of straightforward steps designed to ensure accuracy and compliance. Here’s a brief guide to assist you:
-
Access the Virginia ST-19 form through the appropriate state tax website.
-
Fill in required fields such as 'Name of purchaser' and select necessary checkboxes.
-
Review your entries for accuracy before submission.
Following these steps can facilitate a smooth filing process for the Virginia Sales and Use Tax Exemption Certificate.
Common Errors and How to Avoid Them While Filling Out the Form
Users often encounter mistakes when completing the ST-19 form. Being aware of common errors can help avoid delays and ensure successful submissions.
To prevent typical pitfalls, consider the following recommendations:
-
Thoroughly check all entered information for accuracy.
-
Follow provided instructions carefully, noting any specific requirements.
-
Keep a checklist of necessary fields to complete.
What Happens After You Submit the Virginia Sales and Use Tax Exemption Certificate?
After submitting the Virginia Sales and Use Tax Exemption Certificate, your application enters a review process conducted by the Virginia Department of Taxation. Familiarity with this process can prepare businesses for expected timelines and outcomes.
Key considerations include:
-
Typical timeframes for processing applications and responses.
-
Methods to track the status of your submission.
Security and Compliance for the Virginia Sales and Use Tax Exemption Certificate
Ensuring the security and integrity of the ST-19 form is vital, as it involves sensitive information. Adhering to compliance standards protects both the user and the data being submitted.
Key security measures include:
-
Use of 256-bit encryption to safeguard data.
-
Commitment to comply with state regulations regarding data handling.
-
Approaches by pdfFiller to securely manage and process sensitive documents.
How pdfFiller Can Help You with the Virginia Sales and Use Tax Exemption Certificate
pdfFiller offers robust solutions for managing the Virginia Sales and Use Tax Exemption Certificate effectively. Businesses can leverage pdfFiller's capabilities to streamline processes associated with the ST-19 form.
Some advantages of using pdfFiller include:
-
Easy editing, signing, and secure document dispatch.
-
Efficient form management functions, including fillable forms and eSigning.
-
Enhanced document security and user privacy throughout the process.
How to fill out the Virginia ST-19
-
1.To access the Virginia Sales and Use Tax Exemption Certificate on pdfFiller, visit the pdfFiller website and search for 'Virginia ST-19 form'.
-
2.Open the form by clicking on the link provided in the search results, which will launch the interactive editing interface.
-
3.Before you start filling out the form, gather essential information such as the purchaser's details, supplier information, and the purpose of the purchase to ensure a smooth process.
-
4.Begin entering information into the blank fields. You will find structured fields for the purchaser's name, supplier details, and the item or service being purchased.
-
5.Utilize the checkboxes to indicate applicable criteria for the tax exemption, ensuring you follow the instructions clearly as outlined on the form.
-
6.If necessary, refer to the explicit guidelines within the document for entries that may seem ambiguous.
-
7.After completing all required fields, take a moment to review the entire form for accuracy and completeness, checking for any missed fields or errors.
-
8.To finalize your document, designate an authorized representative to sign the form electronically within pdfFiller. Ensure that the signature fits the specified requirements.
-
9.Once all revisions are complete, save your filled form. You can also download it in PDF format or submit it directly through pdfFiller, following the on-screen prompts.
Who is eligible to use the Virginia Sales and Use Tax Exemption Certificate?
Purchasers engaged in qualifying activities such as shipbuilding or shipping in Virginia can use the form to claim sales tax exemptions on tangible goods. Make sure your purchases fall under the qualifying categories to ensure eligibility.
Are there deadlines for submitting the Virginia ST-19 form?
There is no specific submission deadline for the Virginia Sales and Use Tax Exemption Certificate, but it should be completed and signed before the purchase transaction to ensure tax exemption at the point of sale.
How should I submit the completed Virginia ST-19 form?
You can submit the completed form by providing it directly to the supplier at the time of purchase. Make sure to keep a copy for your records. Submissions through tax authorities are typically not required.
What supporting documents are required with the Virginia Sales Tax Exemption Certificate?
Generally, you do not need additional documents when submitting the ST-19 form itself. However, having supporting documents like business licenses or supplier agreements can simplify the process.
What common mistakes should I avoid when filling out the form?
Make sure not to leave any required fields blank, especially signature areas or details about the purchaser. Double-check that you meet the eligibility criteria for your specific exemption type.
What is the processing time for the Virginia Sales and Use Tax Exemption Certificate?
Processing for the ST-19 certificate is instantaneous, as it is typically validated at the point of sale. However, maintain proper records in case of future audits or inquiries.
Can I use the Virginia ST-19 form for purchases outside of Virginia?
No, the Virginia Sales and Use Tax Exemption Certificate is only valid for purchases made within Virginia, specifically for tangible goods that meet the state-defined criteria for tax exemption.
Related Forms
Get the latest insights from our blog
If you believe that this page should be taken down, please follow our DMCA take down process
here
.
This form may include fields for payment information. Data entered in these fields is not covered by PCI DSS compliance.