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Music hi there and welcome to another episode of the G Street show today we have a new business process courtesy of our transformation gallery and were so fortunate to be joined by a lovely producer Heather hola Bonjour Conchita to do BAM Heather should I have referred you with Carmen Santiago I wish no you just reminded me that the transformation gallery now comes in five languages, so we have English of course French Portuguese Spanish as well as Japanese Oh awesome great work transformation gallery team we work with a lot of different contractors on site, and we've come up with a system to digitally record timesheets so today were going to be using forms and sheets to record employees time entry data in forms it will be like a modern-day time card and the results of the form get sent to a Google sheet where we can add formulas to compute things like daily hours worked lets jump in and take a look first well go to Drive and create a new form enter the corresponding fields you want your employees or contractors to fill out like department and manager you can set up the form to automatically collect the contractors email ID, so we know who filled out the form there is a slick question type in forms where you can add a field for time that way all the times collected are in the same format that makes it easier to run formulas and analyze the data later I've also created a separate special notes section if a contractor needs to enter scheduling change say overtime or holiday hours all of these gets tracked in the responses tab and the managers are notified I can see the responses right here in forms, or I can send the data to a spreadsheet I can even change the destination sheet at any time like if I want to keep a new sheet for each month and the cumulative responses will only be visible to the manager however there is an option to send the employee a copy of their response after they've submitted the form this option is in the settings gear of the form collect email address response receipts you can choose either if requested or always there's no more grabbing individual pieces of paper or trying to organize random Excel files and bringing them all together all the data is automatically collected into a single sheet, and we never lose the data which is important any auditors come walking around, and you may be wondering how your contractors can access this forum especially if they're a field worker without a desk its easy you can access the forum via mobile device, or they can add a shortcut to the forum on their laptop home screen I can email it a link or embed the forum in a Google site if your employees or contractors are in a factory its easy to set up a Chromebook kiosk with the forum for the contractors to log in and enter their time there are quite a few ways you can implement this into your business or team and if you find another way of using this use case make sure to submit feedback to the transformation gallery they love hearing from...
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