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4 World Trade Center, 150 Greenwich Street,21st Floor, New York, NY 10007-Page 1 Of 4 Date 06/14/2016 REQUEST FOR QUOTATION RFQ Number 0000046309 Bid Due Date 07/06/2016 Bids must be received no later
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How to fill out request for quotation
01
Start by gathering all the necessary information about the goods or services you require. This should include detailed descriptions, specifications, quantities, and any other requirements you might have.
02
Identify potential suppliers or vendors who can fulfill your needs. Conduct research, ask for recommendations, and compare the prices, quality, and reliability of various suppliers.
03
Prepare a formal document called the request for quotation (RFQ). The RFQ should include your company's name, address, and contact information, as well as a clear description of the goods or services you are seeking.
04
Specify the deadline for submitting quotations and the preferred method of response. This could be through email, postal mail, or any other suitable means of communication.
05
Provide a detailed breakdown of the information you require from the suppliers. This may include unit prices, delivery terms, payment terms, warranties, and any other relevant details.
06
Clearly state any specific quality standards, certifications, or requirements that suppliers must meet.
07
Attach any supporting documents, such as technical drawings, specifications, or samples, if necessary.
08
Once you have completed the RFQ, distribute it to the selected suppliers. This can be done electronically, through traditional mail, or by hand-delivering it.
09
While waiting for the quotations to be received, ensure that you are available to answer any clarifying questions suppliers may have.
10
Review the received quotations and evaluate each supplier based on factors such as price, quality, delivery time, and reputation.
11
After carefully considering the quotations, select the supplier that best meets your needs and requirements.
12
Notify the chosen supplier and negotiate the final terms and conditions before proceeding with the order.
Who needs a request for quotation?
A request for quotation is typically required by companies or organizations that are looking to purchase specific goods or services from external suppliers. This could include industries such as manufacturing, construction, retail, hospitality, or any other sector that relies on procuring goods or services from third-party vendors. The RFQ serves as a formal and structured way of gathering information and comparing offers from different suppliers to ensure the best possible value for the purchasing company.
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What is request for quotation?
Request for Quotation (RFQ) is a document used in procurement to request price quotes from suppliers for the purchase of goods or services.
Who is required to file request for quotation?
The procurement department or individual responsible for purchasing goods or services is required to file the request for quotation.
How to fill out request for quotation?
To fill out a request for quotation, the requester must provide details of the desired goods or services, quantity needed, delivery requirements, and any other specifications.
What is the purpose of request for quotation?
The purpose of a request for quotation is to gather pricing information from suppliers in order to select the vendor offering the best value for the goods or services needed.
What information must be reported on request for quotation?
Information such as the description of the goods or services needed, quantity, delivery requirements, specifications, and any terms and conditions must be reported on the request for quotation.
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