Last updated on Apr 12, 2026
Get the free Virginia Employer’s Income Tax Withholding Return
We are not affiliated with any brand or entity on this form
Fill out
Complete the form online in a simple drag-and-drop editor.
eSign
Add your legally binding signature or send the form for signing.
Share
Share the form via a link, letting anyone fill it out from any device.
Export
Download, print, email, or move the form to your cloud storage.
Why pdfFiller is the best tool for your documents and forms
End-to-end document management
From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.
Accessible from anywhere
pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.
Secure and compliant
pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.
What is virginia employers income tax
The Virginia Employer’s Income Tax Withholding Return is a tax document used by employers to report and remit state income tax withheld from employees' wages in Virginia.
pdfFiller scores top ratings on review platforms
Who needs virginia employers income tax?
Explore how professionals across industries use pdfFiller.
Virginia employers income tax is needed by:
-
Virginia employers with employees
-
HR professionals and payroll administrators
-
Business owners in Virginia
-
Tax professionals assisting Virginia businesses
-
Individuals managing employee tax compliance
Comprehensive Guide to virginia employers income tax
What is the Virginia Employer’s Income Tax Withholding Return?
The Virginia VA-5 form is essential for Virginia employers as it is used to report state income tax withheld from employees' wages. This form is a critical component of the Virginia employer tax return process, ensuring compliance with state tax regulations. Employers must sign the form and submit it to the Virginia Department of Taxation.
Purpose and Benefits of the Virginia Employer’s Income Tax Withholding Return
Filing the VA-5 form is crucial for businesses to remain compliant with Virginia state tax laws and avoid potential penalties. Accurate filing benefits both employers and employees by ensuring the correct amount of income tax withholding. The Virginia employer tax return process strengthens the financial integrity of local businesses.
Who Needs to Fill Out the Virginia Employer’s Income Tax Withholding Return?
Employers operating within Virginia, including various business types such as corporations, non-profits, and partnerships, are required to complete the VA-5 form. According to Virginia tax laws, any entity that pays wages to employees qualifies as an employer and must submit this form to comply with state regulations.
Key Features of the Virginia Employer’s Income Tax Withholding Return
The VA-5 form contains several important components, including:
-
VA Income Tax Withheld
-
Previous Period(s) Adjustments
-
Penalty
-
Interest
-
Total Amount Due
This form also includes unique fillable fields that distinguish it from other forms, ensuring comprehensive reporting of Virginia income tax withholding.
How to Fill Out the Virginia Employer’s Income Tax Withholding Return Online (Step-by-Step)
To fill out the VA-5 form electronically, follow these steps:
-
Access the VA-5 form on the appropriate online platform.
-
Enter the total VA income tax withheld from employee wages.
-
Provide any adjustments from previous periods.
-
Add any applicable penalties and interest.
-
Calculate the total amount due and review for accuracy.
Double-check all entries to avoid common mistakes during the submission process.
Common Errors and How to Avoid Them
When completing the VA-5 form, employers often make the following mistakes:
-
Incorrect calculations of total tax withheld
-
Missing required signatures
-
Failure to report prior period adjustments
To prevent these errors, employers should implement a thorough review process and utilize tax software to assist with calculations.
Where and How to Submit the Virginia Employer’s Income Tax Withholding Return
The VA-5 form can be submitted via several methods, including online submissions through the Virginia Department of Taxation website. Employers should also be aware of submission deadlines, which vary based on filing frequency.
Physical copies of the form should be sent directly to the designated address provided by the Virginia Department of Taxation, ensuring to account for potential submission fees.
What Happens After You Submit the Virginia Employer’s Income Tax Withholding Return?
After submission, employers can confirm the status of their VA-5 form through the Virginia Department of Taxation’s tracking options. The processing timeframe can vary, and employers will be notified of any issues that may arise during the review of their submission.
Why Choose pdfFiller for the Virginia Employer’s Income Tax Withholding Return?
Utilizing pdfFiller to complete the VA-5 form offers distinct advantages. The platform allows for easy editing and eSigning, ensuring a user-friendly experience. Security is paramount, with 256-bit encryption and compliance with regulations such as HIPAA and GDPR safeguarding sensitive information.
Get Started with pdfFiller Today!
For convenience and security in filing the VA-5 form, pdfFiller provides a cloud-based solution that simplifies the entire process. Access the VA-5 form easily and begin filling it out to ensure compliance with Virginia state tax regulations.
How to fill out the virginia employers income tax
-
1.Access the Virginia Employer’s Income Tax Withholding Return form on pdfFiller by searching for 'Virginia VA-5 form' in the template section.
-
2.Open the form to begin filling it out by clicking on the relevant fields on the pdfFiller platform.
-
3.Gather your necessary information, such as the total amount of state income tax withheld, any adjustments from previous periods, and details regarding penalties and interest.
-
4.Carefully navigate through the document and fill in all required fields accurately; ensure you provide your VA Income Tax Withheld and any necessary adjustments.
-
5.Review the form for accuracy by checking each entry against your records, making sure that all required fields are completed.
-
6.Finalize the form by adding your digital signature where prompted, confirming that the information is correct.
-
7.Save your completed form as a PDF on pdfFiller, download a copy to your device, or choose to submit it directly to the Virginia Department of Taxation through the provided submission options.
Who is eligible to file the Virginia VA-5 form?
Employers in Virginia who withhold state income tax from their employees' wages are eligible to file the Virginia VA-5 form. This includes all businesses and organizations that have employees subject to Virginia income tax.
What is the deadline for submitting the Virginia Employer’s Income Tax Withholding Return?
The Virginia VA-5 form must be submitted to the Virginia Department of Taxation by the due date specified in the state tax guidelines, typically aligned with the monthly or quarterly payroll tax periods.
How can I submit the VA-5 form?
You can submit the Virginia VA-5 form online through pdfFiller by downloading it and following electronic submission guidelines, or you may send it via mail to the Virginia Department of Taxation at the address provided on the form.
What supporting documents are required when submitting the form?
Generally, supporting documents like employee wage statements and adjustment records may be required when filing the VA-5 form. Review the form instructions to ensure compliance with specific documentation requirements.
What common mistakes should I avoid when filling out the VA-5 form?
Ensure that all figures are accurate, especially the tax amounts withheld. Avoid leaving any required fields blank and double-check your calculations for penalties or interest to prevent errors that could delay processing.
What is the processing time for the VA-5 form submission?
Processing times can vary, but typically, you should allow several weeks for the Virginia Department of Taxation to process your Virginia VA-5 form once submitted. Check their website for updates on processing times.
Do I need to notarize the VA-5 form?
No, the Virginia VA-5 form does not require notarization. However, it must be signed by the employer, affirming that all information is accurate and complete.
Related Forms
If you believe that this page should be taken down, please follow our DMCA take down process
here
.
This form may include fields for payment information. Data entered in these fields is not covered by PCI DSS compliance.