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How to fill out virginia sales and use

How to fill out Virginia sales and use:

1. Determine if you are required to collect sales tax: Before filling out the Virginia sales and use form, you need to establish whether you are obligated to collect sales tax. This usually depends on factors such as your business location, the type of products or services you provide, and your annual sales volume.
2. Obtain the Virginia sales and use form: You can obtain the Virginia sales and use form (ST-9) either by downloading it from the Virginia Department of Taxation's website or by requesting a printed copy. Make sure to use the most recent version of the form to ensure accuracy.
3. Provide your business information: Start by filling out the top section of the form, which requires your business's legal name, address, accounting period, and federal employer identification number (EIN). Double-check this information to ensure it is correct and up to date.
4. Report your sales: Proceed to the sales section of the form, where you will report your taxable and nontaxable sales for the accounting period. Include the total amount of gross sales or gross receipts, broken down by applicable tax rates. If you have different types of sales or multiple tax rates, follow the instructions provided.
5. Calculate the sales tax due: Use the instructions provided on the form to calculate the amount of sales tax you owe. This typically involves multiplying the taxable sales by the applicable tax rate(s) and reporting the total in the designated section. Double-check your calculations to prevent errors.
6. Account for exemptions and deductions: If you have any sales that are exempt from taxation or qualify for deductions, ensure that you accurately report these amounts on the form. Provide any required supporting documentation and clearly indicate the reasons for the exemption or deduction.
7. Complete other sections if applicable: Depending on your business activities, you may need to fill out additional sections of the form, such as purchases subject to use tax, use of utility services, or exemptions for specific industries. Carefully review the instructions to determine which sections apply to your business.
8. Sign and submit the form: Once you have completed all the necessary sections of the Virginia sales and use form, sign and date it. Retain a copy for your records and submit the original to the Virginia Department of Taxation. Follow any specific instructions provided for submission, such as mailing or electronic filing.

Who needs Virginia sales and use:

1. Businesses selling taxable goods or services in Virginia: Any business that sells taxable goods or services within the state of Virginia is required to collect and remit sales tax. This includes both brick-and-mortar retailers and online businesses.
2. Service providers subject to tax: In addition to sellers of physical products, certain service providers in Virginia are also subject to sales and use tax. Examples include repair services, landscaping, cleaning services, and certain professional services. Check the Virginia Department of Taxation's guidelines to determine if your specific service is taxable.
3. Out-of-state sellers with nexus in Virginia: If your business is located outside of Virginia but has established a sufficient connection or presence (nexus) in the state, you are required to collect and remit Virginia sales tax. Nexus can be established through factors such as having employees, offices, or inventory in the state.
4. Nonprofit organizations making taxable sales: Nonprofit organizations in Virginia that engage in activities subject to sales tax, such as selling merchandise or taxable services, must also comply with the Virginia sales and use tax laws.

Please note that this is not an exhaustive list, and specific situations may vary. It is advisable to consult with a tax professional or refer to the Virginia Department of Taxation's guidelines for more detailed and accurate information regarding who needs to pay Virginia sales and use tax.

For pdfFiller’s FAQs

What is virginia sales and use?

Virginia sales and use tax is a tax on the retail sale of tangible personal property and certain services.

Who is required to file virginia sales and use?

Businesses selling tangible personal property or providing taxable services in Virginia are required to file Virginia sales and use tax.

How to fill out virginia sales and use?

To fill out Virginia sales and use tax, businesses need to report their gross sales and calculate the tax due based on the applicable tax rate.

What is the purpose of virginia sales and use?

The purpose of Virginia sales and use tax is to generate revenue for the state and local governments.

What information must be reported on virginia sales and use?

Businesses must report their gross sales, taxable sales, and any exemptions claimed.

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