Get the free i 9 retention calculator

Our Focus Is Immigration Law I9 Retention Worksheet For the most up to date version of this worksheet, please visit: TheImmigrationbLAWg.com STEP 1: On the employees RST day, complete employee name

How to fill out i 9 retention form

How to fill out i 9 retention worksheet:

1. Obtain the i 9 retention worksheet form from the U.S. Citizenship and Immigration Services (USCIS) website or any authorized provider.
2. Fill in the employee's personal information, including their full name, date of birth, social security number, and current address.
3. Provide employment eligibility documentation for the employee. This can include a passport, driver's license, or other acceptable documents listed on the i 9 retention worksheet form.
4. Review the employee's documentation to ensure it is valid and matches the information provided. Make copies of the documents and attach them to the i 9 retention worksheet.
5. Complete Section 2 of the i 9 retention worksheet, which is the employer review and verification section. Sign and date this section.
6. File the i 9 retention worksheet in the employee's personnel file or keep it in a secure and confidential location.
7. Update the i 9 retention worksheet if any changes or updates occur, such as when the employee's work authorization expires or is renewed.
8. Retain the i 9 retention worksheet for the required retention period, which is three years after the employee's hire date or one year after their employment ends, whichever is later.

Who needs i 9 retention worksheet:

1. Employers in the United States are required to complete and retain i 9 retention worksheets for all employees hired after November 6, 1986.
2. The i 9 retention worksheet is necessary to verify an employee's identity and eligibility to work in the country.
3. Both the employer and the employee must fill out the i 9 retention worksheet to comply with the Immigration Reform and Control Act (IRCA) regulations.
4. Failure to properly complete and retain i 9 retention worksheets can result in penalties, fines, and potential legal consequences for employers.

People Also Ask about i9 correction memo sample pdf

Do employers need to keep copies of I-9 documents?

If you make copies or electronic images of the employee's documents, you must retain them with the corresponding Form I-9 or with the employee's records ing to the electronic records retention standards specified in 8 CFR 274a.

What is the retention for I-9 forms?

Federal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire, or one year after the date employment ends, whichever is later.

What do employers do with I-9 forms?

The employer must examine these documents to determine whether they reasonably appear to be genuine and relate to the employee, then record the document information on the employee's Form I-9.

What is the retention of I-9 for rehires?

If you rehire your employee within 3 years of the date that a previous Form I-9 was completed, you may either complete a new Form I-9 for your employee or complete Section 3 of the previously completed Form I-9.

How long is an I-9 valid for rehires?

You must complete a new Form I-9 when a hire takes place, unless you are rehiring an employee within three years of the date of the employee's previous Form I-9.

Are you supposed to keep copies of I-9 documents?

If you choose to copy or scan documents an employee presents when completing Form I-9, you must retain the copies with their Form I-9 or their employee record.

Can I-9 forms be kept in personnel files?

Storing the Original Paper Form I-9 Employers who choose to keep paper copies of the documents their employees present may store them with the employee's Form I-9 or with the employees' records. However, USCIS recommends that employers keep Form I-9 separate from personnel records to facilitate an inspection request.

Do I need to keep hard copies of I-9?

You can retain Form I-9 on paper, microfilm or microfiche, or electronically. You only need to retain pages that you and your employee wrote information on: for example, you don't need to keep the Lists of Acceptable Documents page or the instructions.

For pdfFiller’s FAQs

How do I complete i 9 calculator online?

pdfFiller makes it easy to finish and sign i9 retention form online. It lets you make changes to original PDF content, highlight, black out, erase, and write text anywhere on a page, legally eSign your form, and more, all from one place. Create a free account and use the web to keep track of professional documents.

Can I create an eSignature for the retaining form i 9 in Gmail?

With pdfFiller's add-on, you may upload, type, or draw a signature in Gmail. You can eSign your form i 9 retention calculator and other papers directly in your mailbox with pdfFiller. To preserve signed papers and your personal signatures, create an account.

How do I complete i 9 retention requirements on an iOS device?

Install the pdfFiller app on your iOS device to fill out papers. If you have a subscription to the service, create an account or log in to an existing one. After completing the registration process, upload your i 9 retention form. You may now use pdfFiller's advanced features, such as adding fillable fields and eSigning documents, and accessing them from any device, wherever you are.

What is i 9 retention worksheet?

The I-9 retention worksheet is a document used by employers to track and retain information related to the completion of the I-9 form, which verifies the identity and employment authorization of individuals hired for employment in the United States.

Who is required to file i 9 retention worksheet?

Employers who are required to complete I-9 forms for their employees must also maintain records of these forms and, if applicable, submit the I-9 retention worksheet to comply with federal regulations.

How to fill out i 9 retention worksheet?

To fill out the I-9 retention worksheet, employers should gather all relevant I-9 forms, enter the necessary information such as employee details, dates of hire, and retention periods, and ensure that all entries are accurate and complete.

What is the purpose of i 9 retention worksheet?

The purpose of the I-9 retention worksheet is to help employers maintain compliance with immigration laws by keeping organized records of their employees' I-9 forms, tracking retention periods, and ensuring that records are available for inspection by authorized governmental agencies.

What information must be reported on i 9 retention worksheet?

The I-9 retention worksheet must report information such as employee names, hire dates, dates of I-9 form completion, expiration dates of work authorizations, and the retention period for each I-9 form.