Last updated on Feb 20, 2026
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LANDLORD TENANT CLOSING STATEMENT
Landlord Name:
Leased Premises Address:
Tenant Information
Name(s):
Forwarding
Address:
New Phone:
Other Information:
Security Deposit Amount Paid:
Other Deposits:
Rent
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What is tenant security deposit
A tenant security deposit is a sum of money held by a landlord to cover potential damages or unpaid rent by a tenant during their lease agreement.
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Who needs tenant security deposit?
Explore how professionals across industries use pdfFiller.
Tenant security deposit is needed by:
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Landlords wanting to protect their property investment.
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Tenants who are renting properties and may be required to pay a deposit.
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Real estate agents managing rental properties on behalf of landlords.
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Legal advisors providing guidance on rental agreements.
Comprehensive Guide to Tenant Security Deposit Forms on pdfFiller
How to fill out a tenant security deposit form?
Filling out a tenant security deposit form involves inputting specific details regarding both the landlord and tenant, calculating amounts due, and specifying any charges against the deposit. It's critical to ensure accuracy in this document to avoid disputes later. In this guide, we will explore everything you need to know about this essential form.
What is a tenant security deposit?
A security deposit is a sum of money collected by landlords from tenants before they move into a rental property. This money serves as a safeguard against property damage and ensures that all agreed-upon terms in the rental agreement are fulfilled. Legal requirements for security deposits vary by region, so it’s crucial for both tenants and landlords to be aware.
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A security deposit is typically equal to one month’s rent and is held by the landlord until the tenant vacates the property.
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These deposits are used to cover potential damages or unpaid rent, ensuring landlords are financially protected.
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Many regions have laws specifying how much can be charged and how long landlords have to return it after a tenant leaves.
What are the essential components of the landlord tenant closing statement?
The landlord tenant closing statement outlines the final financial dealings between the landlord and tenant, particularly concerning the security deposit. This document should accurately reflect personal details and amounts charged or refunded.
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Include the landlord's full name and contact information to ensure that all parties can communicate effectively.
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Double-check the address for accuracy, as it identifies the property under discussion and prevents potential misunderstandings.
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Properly listing tenant name and contact details serves to clarify who is involved in the agreement.
How to calculate security deposit amounts?
Determining the correct security deposit amount and any applicable deductions is an integral part of managing rental agreements. Accurately calculating these figures will help avoid disputes and ensure transparency.
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This should correspond to the agreed-upon amount as per the lease agreement when moving in.
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Identify other payable amounts, including any credits the tenant may earn or lose based on their lease terms.
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Summarize the overall credits to the tenant to clarify what they can expect during settlement.
How to identify charges against the deposit?
When it comes to the security deposit, tenants should be aware of charges that might be levied. It is essential for both parties to clearly define what charges are legitimate to ensure trust and understanding.
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Charges can include cleaning fees, damage repairs, or unpaid rent that affects the deposit.
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Any late fees or interest should also be detailed in the statement to avoid confusion.
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An accurate calculation helps ensure that the tenant only pays for legitimate expenses and is credited for eligible payments.
How to determine amounts due to tenants and landlords?
Once charges are identified, it's crucial to determine the amounts that are due to both parties. This will allow for a hassle-free settlement process for the security deposit.
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If charges are less than the deposit, outline what the tenant is owed after expenses.
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Make sure to specify what amounts remain with the landlord after necessary deductions.
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Adding footnotes and comments can clarify the breakdown and ensure both parties agree on the figures.
What are the steps for finalizing the security deposit return process?
Closing the process of security deposit return involves documenting everything comprehensively. This ensures a transparent and lawful communication process.
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Mention the exact amounts that will be enclosed with the closing statement so the tenant knows what to expect.
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Clarify who needs to sign off on the document, ensuring all parties have officially agreed to the statement.
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Advise landlords on how to best deliver and communicate the statement to tenants, as keeping the dialogue open is essential.
What are some sample templates for security deposit letters?
Sample letters can serve as a beneficial guide for both tenants and landlords when preparing security deposit returns. Utilizing a standardized format may facilitate communication.
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This template outlines a scenario where the full deposit is being returned without deductions.
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A letter that communicates the amount being returned while detailing the deductions taken.
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A document explaining reasons why the deposit will not be returned and providing necessary details.
How to utilize pdfFiller to manage your security deposit forms?
pdfFiller offers users an intuitive platform for managing security deposit forms, providing tools that enhance the editing and collaboration process. This ensures user-efficiency while promoting professional standards in form submission.
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Users can quickly edit required fields and electronically sign documents all in one place.
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The interactive tools facilitate easy form completion, making the process streamlined and user-friendly.
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Access your forms from any device, which makes managing documents more efficient and less likely to get lost.
What are the key takeaways for tenants and landlords?
A clear understanding of legal rights and responsibilities surrounding security deposits is essential. Both landlords and tenants should maintain open lines of communication and document all agreements meticulously to avoid misunderstandings.
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Both parties must know the laws regarding deposits as it can impact their financial interaction.
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Ensuring all parties understand the expectations can avert conflicts and mismanagement of funds.
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Keeping records of all transactions relating to the deposit helps to mitigate disputes.
How to fill out the tenant security deposit
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1.Open the tenant security deposit form on pdfFiller.
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2.Review the document requirements and make sure you have all necessary details like tenant's name, lease term, and amount.
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3.Begin filling in the tenant's full name in the designated field.
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4.Add the rental property address next, ensuring accurate information is provided.
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5.Enter the amount for the security deposit in the specified area, usually reflecting one month’s rent.
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6.Provide the date of the lease signing, if applicable, to establish a timeline.
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7.Include any additional terms or conditions related to the deposit, such as conditions for its return.
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8.Review all entered information for accuracy before proceeding.
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9.Click the Save button to keep your completed document, or Print if you need a hard copy.
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