Get the free Building Maintenance Service Agreement template

Get Form

Show details

The specific maintenance services to be performed pursuant to this form are to be set forth in Exhibit A. This form is a generic example that may be referred to when preparing such a form for your

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why choose pdfFiller for your legal forms?

Learn more about security

All-in-one solution

pdfFiller offers a PDF editor, eSignatures, file sharing, collaboration tools, and secure storage—all in one place.

Easy to use

pdfFiller is simple, cloud-based, has a mobile app, and requires no downloads or a steep learning curve.

Secure and compliant

With encryption, user authentication, and certifications like HIPAA, SOC 2 Type II, and PCI DSS, pdfFiller keeps sensitive legal forms secure.

What is building maintenance service agreement

A building maintenance service agreement is a contract that outlines the responsibilities and expectations between a service provider and a client regarding the maintenance of a building.

pdfFiller scores top ratings on review platforms

The application itself is amazing.. The application itself is amazing... everything works great... awesome features... easy to use... convenient... BUT... as with all of these services... they threaten you with a ridiculous amount ($96 for the basic annual subscription) if you forget to cancel your membership... and if I pay $96 I want lifetime access to something... or I'm not doing it, period. That's insane. It costs them next to nothing to maintain this website... it's just advertising. Oh, and they come up as a free online editor but then you gotta sign up for the trial and everything else... the hassle never ends. If this place let everyone use it for free they could make a killing on all the advertising they could sell... and everyone would get a free editor... anyway, I digress... enjoy the app!

Michael Lutz

First time user First time user. It was fast and easy to learn. I hate doing govt forms and this was so simple to use and completed what takes me hours in mionutes.

Richard J Doulette

So far so good

Todd A

it was great and to the point.

Anonymous Customer

I just joined today. Little hiccups, it’s good.

Michele L

very interesting

kirstie

Show more Show less

Fill fillable building maintenance service agreement form: Try Risk Free

Rate free building maintenance service agreement form

4.5

satisfied

35 votes

Who needs building maintenance service agreement?

Explore how professionals across industries use pdfFiller.

Building maintenance service agreement is needed by:

Property owners
Property managers
Real estate developers
Commercial tenants
Facility management companies

How to fill out a building maintenance service agreement form

Filling out a building maintenance service agreement form involves an understanding of the essential components, including the parties involved, the scope of work, and payment terms. Proper completion ensures clarity and protects both property owners and contractors. This guide will walk you through each aspect of the form.

What is a building maintenance service agreement?

A building maintenance service agreement is a legal document that outlines the responsibilities and expectations between property owners and contractors concerning maintenance services. It serves as a crucial framework for defining the terms of service, scope of work, payment structures, and more. Having a well-structured agreement protects both parties from potential disputes, particularly in the management of property maintenance.

It specifies what services will be rendered by the contractor.
Facilitates clear communication and expectations between both parties.
Typically includes service scope, fees, timelines, and conditions for termination.

Who are the parties involved?

Identifying the parties in a building maintenance service agreement is crucial for avoiding legal complications. This includes personal details of the property owner and relevant information about the contractor's business structure, which can range from sole proprietorships to larger companies.

Include full name and registered address to ensure legal clarity.
Business structure type, key contact details, and trade licenses.
Accurate documentation serves as a safeguard against disputes.

How to define the maintenance services scope?

A clear definition of the maintenance services scope is essential for a fruitful agreement. This section should specify all work outlined, often detailed in an attachment called Exhibit A. Additionally, supervision and inspection roles should be clarified to ensure high standards of service.

Detail what maintenance services will be performed.
The contractor is expected to carry out inspections and supervise the tasks.
Incorporate procedures for adapting to changing property needs.

What are the contractor's labor and equipment responsibilities?

Contractors need to understand their duties regarding labor and equipment as articulated in the agreement. This section provides a detailed list of all materials and equipment supplied by the contractor and delineates their responsibilities concerning any damage to owner-provided items.

List all equipment and materials that the contractor will provide.
Outline the contractor's liability for any damage incurred.
Detail how requests for replacement equipment should be handled.

How to set agreement duration and renewal terms?

Setting the duration of the service agreement is critical for clarity between the parties. Specify the active period for services and outline the renewal process, including any necessary notifications for contract extensions.

Detail the time frame during which services will be performed.
Clarify what notices are required for extending the terms.
Include strategies for managing disputes related to service periods.

What should you clarify regarding fees and payment terms?

Fees and payment terms represent a vital component of the maintenance service agreement. Outline the rates for services, billing cycles, and acceptable methods of payment to ensure both parties are on the same page. Also, mention the consequences of late payments to avoid complications later.

Outline the different rates applicable to maintenance services.
Specify how often payments are expected and what methods are acceptable.
Clarify penalties or fees associated with late payments.

How to manage response times and availability policies?

Establishing response times and availability expectations guarantees that both parties know what to anticipate. This should include standard response times for various maintenance requests and clarity around emergency situations.

Specify typical response times for routine maintenance requests.
Outline expectations for emergencies, including out-of-hours availability.
Detail expectations for off-hours contact procedures.

What are the exclusions and limitations of services?

Clearly defining exclusions and limitations within the service agreement helps to set realistic expectations. Include a list of common exclusions and clarify any items or situations that are not covered by the agreement.

Identify services or items that are not covered in the contract.
Provide clear guidelines on what falls outside the contractor's obligations.
Offer methods for addressing ambiguities in service coverage.

How to outline termination conditions and procedures?

Termination conditions are an essential aspect of a building maintenance service agreement. Clearly outline the reasons for termination, and include the legal procedures that both parties are obligated to follow to ensure compliance.

List valid reasons for contract termination that can be invoked by either party.
Describe the legal procedures involved in terminating the agreement.
Specify documentation needed during the exit process to maintain legality.

How to utilize pdfFiller for managing your agreement?

pdfFiller provides tools for creating, editing, and managing your building maintenance service agreement form seamlessly. With step-by-step instructions for customizing the form, eSigning capabilities, and secure cloud storage for your documents, it enhances collaboration between property owners and contractors.

Utilize pdfFiller's editing features to customize your form effectively.
Take advantage of eSigning functionalities for quick executions.
Store and manage your agreements safely in the cloud with pdfFiller.

What legal compliance and best practices should you consider?

Being aware of applicable laws and regulations is critical when crafting a building maintenance service agreement. Incorporating best practices for compliance and regularly updating the agreement allows property owners and contractors to adapt to local legal requirements.

Familiarize yourself with local regulations relevant to maintenance agreements.
Adopt industry best practices for compliance and effective execution.
Consider how local laws may affect terms of agreements.

How to fill out the building maintenance service agreement

1.

Step 1: Begin by downloading the building maintenance service agreement template from pdfFiller.
2.

Step 2: Open the document in the pdfFiller editor to start filling out the form.
3.

Step 3: Enter the names and contact information of both the service provider and the client in the designated fields.
4.

Step 4: Specify the address and type of the property that will be serviced in the appropriate sections.
5.

Step 5: Outline the scope of services to be provided, making sure to include specific maintenance tasks and any regular schedules.
6.

Step 6: Set the duration of the contract and include start and end dates.
7.

Step 7: Fill in the payment terms, including the total cost, payment schedule, and acceptable methods of payment.
8.

Step 8: Review all entered information for accuracy, and make any necessary adjustments.
9.

Step 9: Once satisfied with the content, save the document. Optionally, you can also share it directly from pdfFiller.
10.

Step 10: Finally, print and sign the agreement or send it electronically for digital signatures if required.