Last updated on Feb 20, 2026
Get the free Rejection Letter - Interviewed Applicants template
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This letter is used to inform an interviewed applicant that a job offer will not be extended.
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What is rejection letter - interviewed
A rejection letter - interviewed is a formal communication sent to candidates who have completed an interview but were not selected for a position.
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Who needs rejection letter - interviewed?
Explore how professionals across industries use pdfFiller.
Rejection letter - interviewed is needed by:
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Employers notifying candidates of their interview outcome
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Human resources professionals managing candidate communications
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Recruiters providing feedback to applicants
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Organizations maintaining professional relationships after interviews
How to write a rejection letter for interviewed candidates
What is the purpose of a rejection letter?
A rejection letter serves as a formal notification to candidates who have participated in the hiring process but were not selected for the position. It is crucial to deliver this message with professionalism and empathy, ensuring candidates feel respected despite the unfavorable outcome. Moreover, a well-crafted rejection letter can positively impact a candidate's future job search.
What are the key components of a rejection letter?
An effective rejection letter should include several essential components to convey the message clearly and politely. Here is a checklist of the key elements:
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The name of the candidate.
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Your company's name and/or the representative writing the letter.
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The position title for which the candidate interviewed.
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The date on which the letter is being sent.
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Begin with a friendly greeting using the candidate's name.
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Thank the candidate for their time and effort during the interview process.
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Clearly state that the candidate has not been selected for the position.
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Mention whether you will keep their resume on file for future opportunities.
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Conclude with well wishes for the candidate's future endeavors.
Can use a sample rejection letter template?
Yes, utilizing a rejection letter template can significantly streamline the process of crafting your correspondence. Below is an outline for a fillable rejection letter template that can be easily customized:
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Insert the candidate's name.
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Specify your company or representative's name.
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State the title of the job the candidate applied for.
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Add the date of the letter.
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Begin with a personalized note.
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Express gratitude for their application.
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Directly inform them of your decision.
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Mention potential future opportunities.
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Offer your best wishes for their job search.
Using pdfFiller allows you to not only create this template but also customize it per applicant, add eSignatures, and manage your documents efficiently.
What best practices should follow when writing a rejection letter?
It's essential to maintain professionalism throughout your rejection letter. To ensure a positive impact, consider the following best practices:
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Keep a respectful and formal tone throughout the letter.
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Be brief but compassionate in your message.
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Avoid negative feedback unless it is constructive and helpful.
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Clearly outline any potential next steps for the candidate, if applicable.
How can pdfFiller improve my rejection letter process?
pdfFiller simplifies the creation and management of rejection letters with its user-friendly platform. Here are some notable features:
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Organize your documents in one place for easy access.
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Edit your rejection letters quickly with ease.
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Obtain electronic signatures directly within the platform.
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Work with team members on edits and revisions.
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Access your documents from anywhere at any time.
What additional forms and templates may be needed?
During the hiring process, various forms might be necessary apart from rejection letters. Examples include offer letters and reference check forms. Accessing multiple related forms via pdfFiller is straightforward, ensuring your recruitment documentation remains consistent across processes.
What additional support does pdfFiller offer for recruitment services?
In addition to rejection letters, pdfFiller provides resources and guides to enhance communication with candidates. You can find articles that dive into improving the candidate experience, making your recruitment processes more effective.
How to fill out the rejection letter - interviewed
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1.Open the rejection letter template on pdfFiller.
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2.Begin by entering your company's name and contact information at the top of the letter.
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3.Address the letter to the candidate, including their name and any relevant details about their application.
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4.In the first section, clearly state that the candidate has not been selected for the position they interviewed for.
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5.Provide a brief, positive remark about their qualifications or performance during the interview to soften the rejection.
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6.If appropriate, offer constructive feedback or encouragement for their job search.
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7.Sign off with a professional closing, such as 'Best regards' or 'Sincerely,' followed by your name and title.
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8.Review the letter for any spelling or grammatical errors before finalizing.
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9.Download or send the completed letter directly to the candidate using pdfFiller's sharing options.
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