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Cover Sheet and Instructions SELECTION OF RETENTION OPTIONSPURPOSE OF DOCUMENT: For use by contractor to select retention option.CROSSREFERENCES TO FACILITIES MANUAL (FM): FM5 II : 5.5.2 CONTENTS:
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How to fill out instructions to bidders

01
Start by clearly defining the scope and requirements of the project.
02
Prepare a detailed description of the goods or services being sought, including any technical specifications or quality requirements.
03
Clearly outline the evaluation criteria that will be used to assess bidders' proposals.
04
Specify the expected format and content of the bids, including any required supporting documentation or forms.
05
Include any applicable terms and conditions that bidders must adhere to.
06
Clearly state the deadline for submission of bids and provide instructions on how and where to submit them.
07
Consider organizing a pre-bid conference or site visit to provide potential bidders with an opportunity to ask questions or seek clarification.
08
Provide contact information for any inquiries or clarifications regarding the bidding process.
09
Review and revise the instructions to ensure clarity and completeness before distributing them to potential bidders.

Who needs instructions to bidders?

01
Instructions to bidders are commonly required in procurement processes, particularly for public or private sector organizations that are seeking goods or services from external suppliers.
02
Government agencies, corporations, nonprofit organizations, and educational institutions are examples of entities that often utilize instructions to bidders to ensure a fair and transparent bidding process.

What is Instructions to Bidders - University of California Form?

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Instructions to bidders are guidelines provided to potential bidders that outline the process for submitting bids, the requirements that must be met, and any necessary documentation to be included in their proposal.
Typically, project owners or representatives responsible for managing the bidding process are required to file instructions to bidders.
To fill out instructions to bidders, carefully review the template provided, provide the required information clearly, and ensure all sections are completed according to the specifications outlined in the bidding documents.
The purpose of instructions to bidders is to ensure that all bidders understand the requirements and procedures necessary to submit a compliant and competitive bid.
Instructions to bidders must include details such as submission deadlines, eligibility criteria, required documentation, evaluation criteria, and any other specific requirements for the bidding process.
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