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Neighborhood News A MONTHLY PUBLICATION OF NORTHEAST IOWA AREA AGENCY ON AGING (NEI3A) Serving Allamakee, Black Hawk, Bremen, Buchanan, Butler, Chickasaw, Clayton, Delaware, Dubuque, Fayette, Grundy,

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1. Start by identifying the recipient of the message. Determine who needs to receive this message to address the issue at hand.
2. Craft a concise and clear subject line that highlights the nature of the issue. This will help the recipient understand the urgency and relevance of the message.
3. Begin the message with a polite greeting or salutation. Address the recipient by their proper name or title to maintain a professional tone.
4. Clearly state the purpose of the message in the opening paragraph. Provide a brief overview of the issue and why it needs attention.
5. Use bullet points or numbered lists to break down the main points of the issue. This will make it easier for the recipient to understand and address each point individually.
6. Provide any necessary background information or context to help the recipient fully grasp the issue. Include any relevant details, such as dates, times, or specific incidents that may have led to the current situation.
7. Offer any suggestions, solutions, or recommendations that you may have regarding the issue. This demonstrates your proactive approach and willingness to contribute to the resolution process.
8. Encourage open communication by inviting the recipient to ask questions or seek clarification if needed. Let them know that you are available to provide any additional information or support they may require.
9. Conclude the message with a polite closing statement. Express gratitude for their attention to the matter and provide your contact information for further communication, if necessary.

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