Get the free USCIS Form I-9 Employment Eligibility Verification

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is Form I-9

The USCIS Form I-9 Employment Eligibility Verification is a government document used by employers to verify the identity and employment authorization of new employees in the United States.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 form: Try Risk Free

Rate free I-9 form

4.0

satisfied

55 votes

Who needs Form I-9?

Explore how professionals across industries use pdfFiller.

Form I-9 is needed by:

Employers hiring new employees
Authorized representatives handling employee documentation
Human resources personnel for compliance with employment regulations
Foreign nationals seeking employment in the U.S.
Legal advisors assisting with employment verification processes

Comprehensive Guide to Form I-9

What is the USCIS Form I-9 Employment Eligibility Verification?

The USCIS Form I-9 is a critical document used to verify the identity and employment authorization of individuals hired to work in the United States. This form functions as a verification tool in the employment process, ensuring compliance with U.S. immigration laws. Both employees and employers are responsible for completing the form accurately to facilitate employment eligibility verification.

The form demands specific personal information from employees, including citizenship or immigration status.
Employers must also review and verify the provided information, ensuring all details are accurate.
To protect sensitive information, robust security measures are in place during the handling of the USCIS Form I-9.

Purpose and Benefits of the USCIS Form I-9 Employment Eligibility Verification

The USCIS Form I-9 holds significant value for both employees and employers. It primarily aims to establish work eligibility, which is crucial in the hiring process. By understanding the benefits associated with this form, parties can better appreciate its importance.

For employers, the form ensures compliance with U.S. immigration law, reducing the risk of legal penalties.
Employees gain assurance that their work eligibility is documented accurately, aiding in job security.
Proper completion of the form can help prevent potential legal issues stemming from employment verification discrepancies.

Key Features of the USCIS Form I-9 Employment Eligibility Verification

The structure of the USCIS Form I-9 includes several main components that facilitate the documentation process. Understanding these features can aid in the accurate completion of the form.

Sections of the form include employee information, employer review, and reverification, each serving a specific function.
Essential requirements encompass signatures from both the employee and employer, as well as appropriate supporting documents.
The PDF version of the form includes fillable fields and offers electronic signing options to enhance user experience.

Who Needs to Complete the USCIS Form I-9 Employment Eligibility Verification?

Completion of the USCIS Form I-9 is obligatory for specific individuals and entities in the employment process. Clarifying roles ensures all parties understand their responsibilities.

Employees must complete the form to attest to their eligibility for employment.
Employers or authorized representatives are required to review and verify the completed information.
The form is necessary in particular scenarios, such as when new hires or rehires are processed.

How to Fill Out the USCIS Form I-9 Employment Eligibility Verification Online (Step-by-Step)

Filling out the USCIS Form I-9 online requires careful attention to detail. Following clear instructions is essential to ensure accuracy.

Begin by gathering all personal information necessary for each section of the form.
Follow the detailed instructions for completing employee information, ensuring accuracy.
Review all entries for compliance before submission to avoid potential errors.

Common Errors and How to Avoid Them when Completing the USCIS Form I-9

Understanding common errors when filling out the USCIS Form I-9 can greatly enhance the accuracy of submissions. Awareness helps minimize issues during the verification process.

Watch for missing signatures or incorrect information within the form.
Double-check entries thoroughly before submitting to ensure compliance with the requirements.
Utilizing a fillable PDF can significantly reduce the likelihood of errors on the form.

Where and How to Submit the USCIS Form I-9 Employment Eligibility Verification

Submitting the USCIS Form I-9 correctly is critical for both employees and employers. Knowing submission methods and requirements ensures a smooth process.

Completed forms must be submitted directly to employers for verification and compliance purposes.
Employers should inform employees of available electronic submission options if applicable.
Timelines and obligations related to the submission process should be clearly communicated to all involved parties.

What Happens After You Submit the USCIS Form I-9 Employment Eligibility Verification?

After submission, various responsibilities and potential actions follow. Understanding these can help maintain compliance with legal requirements.

Employers must take responsibility for reviewing and verifying submitted information post-submission.
Follow-up actions may include additional checks or requests for further documentation.
Importance lies in the retention of records to ensure compliance with employment regulations.

Enhance Your USCIS Form I-9 Experience with pdfFiller

Leveraging pdfFiller can greatly improve the process of completing the USCIS Form I-9. The platform offers several advantageous features that facilitate effortless form handling.

Users can benefit from pdfFiller's editing capabilities, allowing for seamless modification of text and images within the form.
eSigning features ensure that both parties can sign securely without the need for printing.
pdfFiller employs stringent data protection measures, including encryption, to safeguard sensitive information.

Last updated on May 7, 2015

How to fill out the Form I-9

1.

To begin, access pdfFiller and search for 'USCIS Form I-9'. Once located, click to open it in the editing interface.
2.

Familiarize yourself with the fillable fields. Use pdfFiller’s tools to click on the first field where employee information is required.
3.

Gather all necessary details, including the employee’s identity documents and citizenship information before filling out the form.
4.

Enter the employee’s name, address, date of birth, and Social Security Number in the designated fields. Ensure all information is accurate and complete.
5.

Continue filling out the employer review section, which includes providing the company’s name and address as well as the employer’s signature.
6.

Check each section to confirm you have filled out all required information accurately, paying particular attention to dates and signatures.
7.

Once you have completed the form, review your entries one last time for any potential errors.
8.

Utilize pdfFiller’s options to save your completed form, download it as a PDF, or share it directly with the employee for their records.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

What are the eligibility requirements for completing Form I-9?

Eligibility to fill out Form I-9 requires that all employees hired in the U.S. provide documentation proving their identity and employment authorization. This can include U.S. passports, green cards, or other government-issued IDs.

Are there deadlines for submitting the completed Form I-9?

Yes, Form I-9 must be completed within three business days of the employee's start date. Failure to submit in a timely manner may result in penalties for the employer.

How do I submit the Form I-9 after completion?

Form I-9 is not submitted to the government but must be retained by the employer for records. Employers should keep it on file and be prepared to present it during audits.

What supporting documents are required with the Form I-9?

Employees must provide valid documentation for identity and employment eligibility, such as a U.S. passport or a combination of other documents like a driver's license and Social Security card.

What are some common mistakes to avoid when filling out Form I-9?

Common mistakes include not entering all required fields, failing to ensure the employee signs the form, and submitting incorrect or outdated documents for verification.

How long is the Form I-9 valid once completed?

Form I-9 remains valid as long as the employee is working for the employer. It must be updated if the employee is rehired or if their work authorization status changes.

What happens if I forget to complete the Form I-9?

Failing to complete Form I-9 may expose the employer to penalties, including fines. It is essential to ensure compliance by completing it accurately and on time for each new employee.