Last updated on Jun 11, 2015
Get the free USCIS Form I-9 Employment Eligibility Verification
We are not affiliated with any brand or entity on this form
Fill out
Complete the form online in a simple drag-and-drop editor.
eSign
Add your legally binding signature or send the form for signing.
Share
Share the form via a link, letting anyone fill it out from any device.
Export
Download, print, email, or move the form to your cloud storage.
Why pdfFiller is the best tool for your documents and forms
End-to-end document management
From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.
Accessible from anywhere
pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.
Secure and compliant
pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.
What is Form I-9
The USCIS Form I-9 Employment Eligibility Verification is a government form used by employers to verify the identity and employment authorization of individuals hired to work in the United States.
pdfFiller scores top ratings on review platforms
Who needs Form I-9?
Explore how professionals across industries use pdfFiller.
Form I-9 is needed by:
-
New employees needing to validate their work eligibility
-
Employers required to verify employee documentation
-
Authorized representatives managing employment verification
-
HR professionals handling hiring processes
-
Legal advisors supporting employment compliance
-
Immigration attorneys assisting clients with status
-
Any individual verifying eligibility for government employment
Comprehensive Guide to Form I-9
What is the USCIS Form I-9 Employment Eligibility Verification?
The USCIS Form I-9 is a pivotal document that verifies the identity and employment authorization of individuals hired to work in the United States. This form is essential for both employers and employees during the hiring process, as it confirms that the employee is legally allowed to work. Both the employee and the employer must sign the form to ensure its validity and compliance with federal regulations.
Purpose and Benefits of the USCIS Form I-9 Employment Eligibility Verification
The primary purpose of the USCIS Form I-9 is to ensure legal compliance for employers in the United States. By using this employment eligibility verification form, employers can avoid penalties associated with hiring undocumented workers. Additionally, the form promotes secure employment practices, establishing a standard for trust between employers and employees.
Benefits of the USCIS Form I-9 include:
-
Mitigating the risk of hiring individuals without proper legal authorization.
-
Providing a clear framework for verifying employee status.
-
Supporting employers in maintaining compliance with immigration laws.
Who Needs the USCIS Form I-9 Employment Eligibility Verification?
All employees hired for work in the United States must complete the USCIS Form I-9. This requirement extends to both full-time and part-time employees, as well as temporary and seasonal workers. Employers are responsible for ensuring that the form is accurately completed and retained for each employee.
It is important to note that some specific exemptions may apply, such as certain categories of employees who may not need to fill out this form.
When to Submit the USCIS Form I-9 Employment Eligibility Verification
The USCIS Form I-9 must be completed within three days of the employee's start date. This timely completion is crucial to avoid potential penalties. Employers have ongoing responsibilities to retain the completed forms for a designated period, ensuring compliance with federal guidelines.
-
Complete the form before the deadline of three days from the start date.
-
Know the retention period for completed I-9 forms, typically three years after the date of hire.
-
Acknowledge the consequences of failing to file the form on time, which may include fines.
How to Fill Out the USCIS Form I-9 Employment Eligibility Verification Online (Step-by-Step)
Filling out the USCIS Form I-9 can be straightforward if you follow these steps:
-
Access the form through a reliable platform like pdfFiller.
-
Enter personal information, including your name, address, and date of birth.
-
Provide your employment information and indicate your citizenship or immigration status.
-
Present required documents to prove your identity and work authorization.
-
Double-check for common errors, such as missing signatures or incorrect information.
How to Sign the USCIS Form I-9 Employment Eligibility Verification
Signing the USCIS Form I-9 can be done either digitally or with a wet signature, depending on the method of submission. Both parties—the employee and employer—must sign the form to confirm the information provided. To ensure compliance, follow the steps below for eSigning through pdfFiller:
-
Select the eSigning option when completing the form online.
-
Follow prompts to add your digital signature securely.
-
Ensure all required signatures are obtained before submitting the form.
Security and Compliance Considerations for the USCIS Form I-9 Employment Eligibility Verification
Data security is paramount when handling the USCIS Form I-9. Utilizing pdfFiller provides numerous security features to protect sensitive personal information. Compliance with regulations such as HIPAA and GDPR is also critical, ensuring that both employer and employee data remain secure.
-
Use platforms with 256-bit encryption for data protection.
-
Be aware of organizational protocols for sensitive document handling.
-
Regularly review compliance policies to remain updated on legal requirements.
How to Download, Save, and Print the USCIS Form I-9 Employment Eligibility Verification
Managing the USCIS Form I-9 digitally is efficient and easy. Here are steps to download, save, and print the form:
-
Download the form as a PDF from a trusted service like pdfFiller.
-
Save the completed form in a secure location, using a clear naming convention.
-
Print the filled-out form using the correct settings to ensure legibility.
What Happens After You Submit the USCIS Form I-9 Employment Eligibility Verification?
After submitting the USCIS Form I-9, you can expect a confirmation of submission. It is advisable to keep track of the document status to ensure everything is in order. If any errors are identified post-submission, follow the necessary steps to rectify them promptly.
-
Monitor for any communication regarding the status of your form.
-
Address any rejections or errors as soon as they are identified.
Why Choose pdfFiller for Your USCIS Form I-9 Employment Eligibility Verification Needs?
pdfFiller offers numerous advantages for managing the USCIS Form I-9. As a cloud-based PDF editor and document management platform, it simplifies the filling and eSigning process for users. With user-friendly features, it allows for efficient form completion and assures security and compliance throughout the document handling process.
-
Access cloud-based editing tools for seamless form management.
-
Utilize a simple interface for easy completion and signing of forms.
-
Ensure data security and regulatory compliance when using pdfFiller.
How to fill out the Form I-9
-
1.To access the USCIS Form I-9 on pdfFiller, visit their website and search for 'USCIS Form I-9'. Click on the form link to open it in the pdfFiller interface.
-
2.Familiarize yourself with the layout of the form. You'll find various fields for personal information and checkboxes for attesting to your citizenship or immigration status.
-
3.Before you begin filling out the form, gather necessary documents. Employees need to present proof of identity and work authorization, such as a passport, driver's license, or Social Security card.
-
4.Start with Section 1 of the form by entering the employee's personal information. This includes your name, address, date of birth, and Social Security number.
-
5.Once Section 1 is completed, move to Section 2 for the employer's review. Fill in information about the documents presented and verify their authenticity.
-
6.Make sure all information is accurate and double-check the filled fields to avoid any errors. Ensure both you and the employer or representative sign the document where indicated.
-
7.Save your progress frequently. After completing the form, use the options provided by pdfFiller to download or submit the form electronically.
-
8.Make sure to create a secure backup of the completed form. Employers should retain these records for at least three years or one year after an employee's termination.
Who needs to complete the USCIS Form I-9?
Both employees and employers must complete the USCIS Form I-9. Employees provide personal information and identity verification, while employers verify and validate these documents.
What documents are required for Form I-9?
Employees must provide acceptable documents to verify identity and work authorization. This can include a U.S. passport, permanent resident card, or a combination of documents from List A, B, and C as specified by USCIS.
Is there a deadline for submitting Form I-9?
Form I-9 must be completed within three business days of an employee's start date. Employers should ensure the form is signed and retained in compliance with regulations.
How can I submit the completed Form I-9?
The completed Form I-9 can be saved and printed for in-person verification. Employers should keep the form on file; it does not need to be submitted directly to USCIS unless requested.
What are common mistakes to avoid when completing Form I-9?
Common mistakes include providing incorrect personal information, failing to sign the form, and not having the necessary documents for verification. Double-check all entries for accuracy.
What is the processing time for Form I-9?
The processing time for Form I-9 is immediate, as it is completed and retained by the employer for their records. However, verifying documents can take longer depending on the circumstances.
Related Forms
If you believe that this page should be taken down, please follow our DMCA take down process
here
.
This form may include fields for payment information. Data entered in these fields is not covered by PCI DSS compliance.