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What is Form I-9
The Form I-9 Employment Eligibility Verification is a government document used by employers to verify the identity and employment eligibility of individuals hired to work in the United States.
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Who needs Form I-9?
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Form I-9 is needed by:
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Employers hiring new employees
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New employees in the U.S.
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Preparer or translator assisting with I-9
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HR professionals managing employee documentation
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Immigration consultants advising on employment eligibility
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Legal professionals handling compliance issues
How to fill out the Form I-9
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1.Access the I-9 form on pdfFiller by searching for 'Form I-9 Employment Eligibility Verification' in the platform's search bar.
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2.Open the PDF form within pdfFiller's user-friendly interface.
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3.Before starting, gather necessary information such as the employee's identity documents and employment authorization papers.
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4.Begin filling in the fields by clicking on each blank field for employee information, including their name, address, and Social Security number.
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5.Complete the employer review sections by entering details regarding your business, such as the business name and address.
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6.Ensure that all information is accurate and complete before moving on to the signature sections.
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7.Use the checkboxes provided to confirm document verification completion as per the requirements.
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8.Review the filled form for any errors or fields left empty, and make necessary corrections.
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9.Finalize the form by clicking the 'Finish' button to either save it to your pdfFiller account or download it locally for submission.
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10.You can also choose to submit the form directly online through pdfFiller's secure submission options.
What are the eligibility requirements for completing Form I-9?
To complete Form I-9, individuals must provide proof of identity and employment authorization in the United States. This may include documents like a passport, a driver's license, or a Social Security card, among others.
What is the deadline for submitting the Form I-9?
Employers must complete the Form I-9 within three business days of hiring a new employee. It’s crucial to adhere to this timeline to remain compliant with hiring regulations.
How should the completed Form I-9 be submitted?
The completed Form I-9 does not need to be submitted to any government agency. Instead, employers should retain the form for their records and make it available for inspection by authorized officials if requested.
What supporting documents are required when filling out Form I-9?
When completing Form I-9, employees need to provide valid documents that establish both identity and employment authorization. A list of acceptable documents is available in the instructions section of the form.
What common mistakes should be avoided when completing Form I-9?
Common mistakes include leaving fields blank, providing incorrect document information, and not verifying documents properly. Ensure every section is filled out accurately to avoid compliance issues.
How long should employers keep Form I-9 on file?
Employers must keep Form I-9 for three years after the date of hire, or for one year after the employee leaves the organization, whichever is longer.
What are the processing times for inquiries regarding Form I-9?
Processing times for any inquiries related to Form I-9 can vary. However, they generally do not require a lengthy processing time since the form does not need to be submitted to an agency.
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