Last updated on Feb 9, 2015
Get the free USCIS Form I-9 Employment Eligibility Verification
We are not affiliated with any brand or entity on this form
Fill out
Complete the form online in a simple drag-and-drop editor.
eSign
Add your legally binding signature or send the form for signing.
Share
Share the form via a link, letting anyone fill it out from any device.
Export
Download, print, email, or move the form to your cloud storage.
Why pdfFiller is the best tool for your documents and forms
End-to-end document management
From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.
Accessible from anywhere
pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.
Secure and compliant
pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.
What is Form I-9
The USCIS Form I-9 is a government document used by employers to verify the identity and employment authorization of new employees.
pdfFiller scores top ratings on review platforms
Who needs Form I-9?
Explore how professionals across industries use pdfFiller.
Form I-9 is needed by:
-
Employers hiring new employees in the U.S.
-
New employees needing employment verification.
-
Authorized representatives completing verification on behalf of the employer.
-
Human resources professionals managing employee documentation.
-
Legal advisors guiding employers on compliance.
Comprehensive Guide to Form I-9
What is the USCIS Form I-9 Employment Eligibility Verification?
The USCIS Form I-9 is a crucial document for employment eligibility verification in the United States. This form plays a vital role in confirming an individual's identity and work authorization for hiring purposes. Both employees and employers are required to complete this form as mandated by federal law, ensuring compliance during the hiring process.
The form is divided into several sections, including personal information, attestation regarding citizenship or immigration status, and document verification requirements. Each section serves a specific purpose in establishing the eligibility of new hires.
Why is the USCIS Form I-9 Important for Employment?
The completion of the USCIS Form I-9 is legally required for every employer in order to verify the employment eligibility of their hires. Failing to accurately complete this form can have serious consequences, including financial penalties and legal repercussions for businesses.
Furthermore, adherence to compliance with federal laws is essential to avoid audits and ensure the legitimacy of the hiring process. This form acts as a safeguard to prevent unauthorized employment and protects both employers and employees in the workforce.
Who Needs to Complete the USCIS Form I-9?
Both new hires and employers have specific responsibilities regarding the USCIS Form I-9. A "new hire" refers to any individual starting employment with a company, regardless of their work status—whether full-time or part-time. Employees must complete their sections of the form to provide essential personal information and attest to their eligibility to work in the U.S.
Employers, along with authorized representatives, must ensure the accurate completion of the form and retain it for compliance purposes. These responsibilities extend to all types of employment arrangements, including temporary and seasonal positions.
How to Fill Out the USCIS Form I-9 Employment Eligibility Verification Online (Step-by-Step)
To complete the USCIS Form I-9 online, follow these detailed steps:
-
Access the online form through a reliable platform.
-
Fill in your personal information accurately, including your name, address, and date of birth.
-
Complete the attestation section, confirming your citizenship or immigration status.
-
Provide the necessary document verification by uploading required identification.
-
Review all entered information for accuracy before submission.
Ensuring that each field is filled out correctly can significantly reduce errors during the verification process, helping maintain compliance with regulations.
Pre-Filing Checklist: Information You'll Need to Gather
Before filling out the USCIS Form I-9, employers and employees should gather the following information:
-
Employee's basic personal information, including name and date of birth.
-
Supporting documents, such as a government-issued ID or social security card.
-
Documentation proving eligibility to work in the U.S.
Having this information readily available expedites the completion process and helps prevent delays in employment verification.
Common Errors and How to Avoid Them on the USCIS Form I-9
Many users encounter typical errors when completing the USCIS Form I-9. Common mistakes include incorrect information entry or failing to provide sufficient documentation. To minimize these issues, follow these guidelines:
-
Double-check all entries for accuracy before submitting the form.
-
Ensure that the documents provided for verification are current and valid.
-
Familiarize yourself with the specific requirements for each section of the form.
Taking the time to verify the information can help avoid complications and ensure compliance with employment verification regulations.
Submission Methods and Important Deadlines for USCIS Form I-9
When submitting the USCIS Form I-9, employers have several methods available:
-
Electronic submission through designated platforms or services.
-
Physical submission via mail or in-person delivery.
Employers must complete the I-9 within three business days from the employee's start date to meet compliance deadlines. Additionally, regular audits and compliance checks may occur, emphasizing the importance of maintaining accurate records.
What Happens After Submitting the USCIS Form I-9?
Once the USCIS Form I-9 is submitted, employers are required to maintain certain records related to the form. This includes:
-
Retention of the completed form for a defined period as outlined by federal guidelines.
-
Monitoring and tracking submissions to confirm submissions if necessary.
If any issues arise during the verification process, employers are responsible for addressing and resolving those issues quickly to support compliance.
How pdfFiller Makes Completing the USCIS Form I-9 Easier and Secure
pdfFiller offers various features that simplify the completion of the USCIS Form I-9. With its cloud-based platform, users can:
-
Edit and fill forms seamlessly from any browser without the need for additional downloads.
-
Utilize secure encryption measures to protect sensitive information during the form completion process.
These capabilities enhance user experience, making it more efficient to complete and manage the I-9 form while ensuring document security.
Get Started with pdfFiller for Your USCIS Form I-9 Needs
To begin using pdfFiller for your USCIS Form I-9 needs, visit their platform for access to essential features such as form management and electronic signing capabilities. Users can take advantage of comprehensive support resources available for guidance throughout the form completion process.
How to fill out the Form I-9
-
1.Access the USCIS Form I-9 on pdfFiller by typing 'USCIS Form I-9' in the search bar and selecting the form from the results.
-
2.Open the form in the pdfFiller editor, where you will see fillable fields and checkboxes representing the required information.
-
3.Gather necessary information, such as your personal details, citizenship or immigration status, and valid identification documents before you begin filling out the form.
-
4.Fill in the first section with personal information, including your name, address, and date of birth, ensuring accuracy and completeness.
-
5.Complete the attestation section by indicating your citizenship or immigration status accurately.
-
6.Use the document verification section to enter details of the identification documents you will provide, such as a driver's license or passport.
-
7.Once you have filled in all required fields, review the form for any mistakes or missing information, ensuring that all fields are correctly completed.
-
8.Finalize your form on pdfFiller by saving your changes and downloading a copy for your records.
-
9.If required, submit the completed form to your employer within three business days of your employment start date.
What are the eligibility requirements for completing Form I-9?
To complete Form I-9, employees must provide evidence of identity and employment eligibility. This includes U.S. citizens, lawful permanent residents, and certain non-citizens authorized to work in the U.S.
When must I complete the Form I-9?
The Form I-9 must be completed within three business days of an employee's start date. Failure to do so can result in penalties for the employer.
How do I submit the completed Form I-9?
The completed Form I-9 should be submitted to your employer, who will retain it for their records. Submit it within the required timeframe to avoid compliance issues.
What supporting documents do I need to provide?
You will need to provide valid identification documents, such as a passport, driver’s license, or Social Security card, that prove your identity and employment eligibility.
What common mistakes should I avoid when filling out the Form I-9?
Ensure all information is accurate and matches your identification documents. Common mistakes include using incorrect dates, missing signatures, and not completing all required fields.
How long does processing take for Form I-9?
Processing is typically immediate as the employer must review the form and supporting documents for completeness upon hiring, though record-keeping requirements apply.
What should I do if I notice an error on my Form I-9 after submission?
If you find an error after submission, inform your employer immediately. They may need to make corrections and re-submit the form to ensure compliance.
Related Forms
If you believe that this page should be taken down, please follow our DMCA take down process
here
.
This form may include fields for payment information. Data entered in these fields is not covered by PCI DSS compliance.