Get the free USCIS Form I-9 Employment Eligibility Verification

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is Form I-9

The USCIS Form I-9 Employment Eligibility Verification is a government document used by employers in the United States to verify the identity and work authorization of new employees.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 form: Try Risk Free

Rate free I-9 form

4.3

satisfied

57 votes

Who needs Form I-9?

Explore how professionals across industries use pdfFiller.

Form I-9 is needed by:

Employers hiring new employees in the US
Newly hired employees seeking work verification
Authorized representatives of employers managing compliance
HR personnel responsible for maintaining employee records
Immigrants applying for work authorization in the US

Comprehensive Guide to Form I-9

What is the USCIS Form I-9 Employment Eligibility Verification?

The USCIS Form I-9 serves a crucial purpose: it verifies the identity and employment authorization of new employees in the United States. By requiring this form during the hiring process, employers can comply with federal regulations and ensure that they are hiring individuals who are eligible to work in the country. Proper employment eligibility verification plays a vital role in maintaining workplace integrity and legal compliance.

Purpose and Benefits of the USCIS Form I-9

This employment eligibility verification form is required for all new hires, ensuring that employees can legally work in the U.S. One of the primary benefits for employers is the protection against penalties for hiring unauthorized workers. For employees, completing the form accurately ensures their rights are protected and facilitates the process of obtaining necessary work authorizations.

Who Needs to Fill Out the USCIS Form I-9?

Both employees and employers are required to complete the Form I-9. The employee must provide personal information and attest to their employment eligibility, while the employer or an authorized representative is responsible for verifying this information and completing the employer section of the form. This collaboration is essential for a compliant hiring process.

Detailed Instructions on How to Fill Out the USCIS Form I-9 Online

Filling out the USCIS Form I-9 online involves several steps:

Begin by entering your full name in the designated field.
Provide your complete address, including city, state, and ZIP code.
Enter your date of birth as requested.
Sign the form electronically to attest that all information provided is accurate.

Each field must be filled out carefully to avoid any issues with employment verification.

Required Documents for USCIS Form I-9

To complete the USCIS Form I-9, employees must present acceptable documents that prove their identity and work eligibility. The following documents are typically required:

U.S. passport or passport card.
Permanent resident card (Form I-551).
Driver's license or state identification card.
Social Security card accompanied by a photo ID.

Employers are responsible for ensuring these documents are valid and current during the verification process.

Consequences of Not Filing or Late Filing the USCIS Form I-9

Failure to complete or submit the USCIS Form I-9 on time can result in significant penalties for both employers and employees. Employers may face fines and potential legal action for non-compliance, while employees risk losing their jobs if they cannot prove their eligibility to work. It is essential to understand the risks associated with not adhering to compliance regulations.

Filing and Submission Instructions for USCIS Form I-9

Once completed, the USCIS Form I-9 can be submitted in various ways. Employers may choose to file the form electronically or retain a hard copy in their records. It’s crucial to keep these forms securely filed for at least three years after the hire date or one year after termination, whichever is later.

Safety and Security When Handling the USCIS Form I-9

Data protection is paramount when handling the USCIS Form I-9, which contains sensitive personal information. Employing strong security measures, including encryption and compliance with protocols such as SOC 2 Type II and GDPR, helps ensure that this data remains confidential and protected from unauthorized access.

How pdfFiller Simplifies the USCIS Form I-9 Process

pdfFiller offers robust features that assist users in filling out and managing the USCIS Form I-9. With capabilities such as easy editing, electronic signing, and efficient document management, users can streamline the filing process. This eliminates the complications often associated with traditional paper forms.

Final Tips for Completing the USCIS Form I-9 Successfully

To avoid common errors in the completion of the USCIS Form I-9, it’s essential to double-check all provided information against form requirements. Ensure accuracy in every detail, including dates and names, to minimize the risk of mistakes that could delay the verification process.

Last updated on Feb 12, 2015

How to fill out the Form I-9

1.

To access the USCIS Form I-9, visit pdfFiller and search for 'Form I-9'. Click on the form to open it in the editor.
2.

Once the form is open, navigate through the fields using the tab key or mouse. Each field will display prompts to guide you as you fill them in.
3.

Before starting, gather necessary information such as your personal details, work authorization documents, and identification proof.
4.

Carefully fill out each section of the form, ensuring accuracy in your name, address, date of birth, and signature fields provided for employees.
5.

Review the information entered to ensure no mistakes or omissions exist, especially in the attestation section and related checkboxes.
6.

Once you are satisfied with the completed form, click on 'Save' to keep a copy of your work or 'Download' to save it to your device.
7.

If required by your employer, submit the form electronically through pdfFiller or print it out for in-person submission as directed.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

What are the eligibility requirements for filling out Form I-9?

To fill out Form I-9, you must be an employee in the United States. You need to provide evidence of your identity and work eligibility through acceptable documents such as a passport or driver's license and social security card.

Is there a deadline for completing the Form I-9?

Yes, Form I-9 must be completed within three days of the employee's start date. If not completed on time, the employer may face penalties for non-compliance with immigration laws.

How should I submit the completed Form I-9?

You typically need to provide the completed Form I-9 to your employer. Depending on the employer's protocol, this may include hand delivery, electronic submission through tools like pdfFiller, or other specified methods.

What supporting documents are required for Form I-9?

You must present documents that verify your identity and employment eligibility. This can include citizenship documents like a U.S. passport or work authorization documents such as a Permanent Resident Card.

What are common mistakes to avoid when completing Form I-9?

Common mistakes include incorrect personal information, failing to use acceptable supporting documents, missing signatures, and not completing the form in the required timeframe. Ensure all fields are accurately filled and followed up with the proper documentation.

How long does it take to process Form I-9?

Form I-9 does not require processing in the traditional sense; however, employers should verify that all information is correctly filled out within the three-day deadline from the employee's start date.

What should I do if I lose my Form I-9 after completing it?

If you lose your completed Form I-9, you should fill out another form immediately. Contact your employer to ensure compliance with record-keeping requirements.