Get the free USCIS Form I-9 Employment Eligibility Verification

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is Form I-9

The USCIS Form I-9 Employment Eligibility Verification is a government form used by US employers to verify the identity and employment authorization of new employees.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 form: Try Risk Free

Rate free I-9 form

4.4

satisfied

42 votes

Who needs Form I-9?

Explore how professionals across industries use pdfFiller.

Form I-9 is needed by:

Employees starting new jobs in the US
Employers hiring new staff members
Human resources departments for compliance
Authorized representatives managing employee documentation
Immigration consultants assisting clients

Comprehensive Guide to Form I-9

What is the USCIS Form I-9 Employment Eligibility Verification?

The USCIS Form I-9 is a critical document used in the United States to verify the identity and employment eligibility of individuals hired for employment. This form serves as a fundamental tool in ensuring that employers comply with employment eligibility laws, which protects both the employer and employee.

This form includes several key sections: employee information, employer review, and re-verification. It is essential that both the employee and the employer provide their signatures, confirming the accuracy and authenticity of the information submitted.

Purpose and Benefits of the USCIS Form I-9 Employment Eligibility Verification

The primary purpose of the USCIS Form I-9 is to ensure adherence to U.S. immigration laws. This requirement is vital, as it protects employers from legal penalties associated with hiring unauthorized workers.

Completing the form provides employees with a structured method to validate their identity and demonstrate their eligibility for work in the U.S. By doing so, it promotes a fair hiring process and enhances workplace integrity.

Who Needs the USCIS Form I-9 Employment Eligibility Verification?

Employers are obligated to complete and retain the USCIS Form I-9 for all new hires, ensuring compliance with federal regulations. Employees must accurately fill out their designated sections of the form, providing necessary personal information and documentation.

It is also important to note that authorized representatives can assist in the form completion process, making the verification procedure more accessible.

How to Fill Out the USCIS Form I-9 Employment Eligibility Verification Online

Filling out the USCIS Form I-9 online is a straightforward process. Follow these steps to ensure accurate completion:

Access the online form through a secure platform.
Fill out each section carefully, ensuring that all information is entered accurately.
Gather and upload required documents that establish identity and employment eligibility.
Review the completed form thoroughly before submission.
Sign the form digitally to finalize the process.

Utilizing online resources can help users edit and sign the form conveniently, ensuring compliance with all requirements.

Common Errors When Filling Out the USCIS Form I-9 Employment Eligibility Verification

When completing the USCIS Form I-9, users should be aware of several common errors that can occur:

Incomplete information in required fields.
Incorrect data entry, such as misspelled names or wrong document numbers.
Failure to provide necessary documentation or signatures.
Not reviewing the form for accuracy and completeness before submission.

Taking the time to revise inaccuracies can save users from delays and complications in the employment verification process.

Submission Methods and Requirements for the USCIS Form I-9 Employment Eligibility Verification

Users have the option to submit the USCIS Form I-9 physically or electronically. Each method has its own set of guidelines:

Physical submission involves mailing the completed form to the appropriate employer address.
Electronic submission allows for swift processing and typically requires uploading the form securely.

Regardless of the method chosen, it is crucial to maintain a copy of the completed form for record-keeping, as well as to adhere to verification periods defined for employment eligibility.

What Happens After You Submit the USCIS Form I-9 Employment Eligibility Verification?

After submitting the USCIS Form I-9, employers receive confirmation of receipt. They are also responsible for retaining records and may be subject to audits to ensure compliance with employment verification regulations.

Employees should be informed about their rights and responsibilities post-submission, which includes understanding the process for confirming their work eligibility status.

Security and Privacy Considerations for the USCIS Form I-9 Employment Eligibility Verification

Data security is a critical aspect of handling the USCIS Form I-9. Platforms like pdfFiller employ 256-bit encryption to protect sensitive information. Furthermore, adherence to regulations such as HIPAA and GDPR enhances data protection throughout the form's lifecycle.

Utilizing secure platforms for completing and submitting this form is essential to safeguarding personal information and ensuring compliance with privacy standards.

Utilizing pdfFiller to Complete the USCIS Form I-9 Employment Eligibility Verification

pdfFiller offers various features that simplify the management of the USCIS Form I-9, making the process user-friendly and efficient. Key capabilities include:

eSignature functionality for quick signing.
Fillable forms that reduce manual errors.
Document sharing options for easy collaboration.

By choosing pdfFiller, users can streamline their form completion process, making it both quick and secure.

Last updated on Feb 20, 2015

How to fill out the Form I-9

1.

To begin, access the USCIS Form I-9 on pdfFiller by visiting their website and searching for 'USCIS Form I-9'. Click on the form to open it in the editor.
2.

Once open, familiarize yourself with the interface. Notice the blank fields and checkboxes that you will need to fill out to complete the form on pdfFiller.
3.

Gather the necessary information before starting the form. This includes your personal details, employment start date, and the documents you will present for identity verification.
4.

Start filling out the section for employee information. Input your name, address, and other personal details accurately. Use pdfFiller’s tools to navigate between fields easily.
5.

Next, move to the employer section. If you are the employer, provide your company information. If not, leave this section blank for your employer to complete.
6.

Once everything is entered, take time to review the information for accuracy. Ensure all fields are filled, and documents required for verification are in order.
7.

After you have completed the form, finalize it by clicking on the save or submit button. You can choose to save it to your device or submit it electronically if that option is available on pdfFiller.
8.

Finally, remember to download a copy of your completed form for your records. Use the download feature in pdfFiller to save the form as a PDF to your device.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

Who needs to fill out USCIS Form I-9?

Both employees and employers must complete USCIS Form I-9. Employees must provide identification and employment authorization documents, while employers must verify this information and retain the completed form.

What documents are required for the I-9 form?

Employees must present acceptable documents that prove their identity and employment eligibility. This can include a US passport, a driver's license along with a Social Security card, or a Permanent Resident Card, among others.

Is there a deadline for completing Form I-9?

Yes, Form I-9 must be completed within three days of an employee's start date. Employers are required to verify the employee's documents during this period.

How do I submit the completed form?

Submit the completed Form I-9 to your employer. They are responsible for keeping the form on file for verification purposes, rather than submitting it to USCIS.

What common mistakes should I avoid when filling out Form I-9?

Common mistakes include leaving fields blank, providing incorrect information, or failing to submit required documents. It's important to review the form carefully before finalizing it.

How long does it take to process Form I-9?

Form I-9 verification doesn't require processing time per se, but employers must complete it within the specified three-day window. However, it is crucial to maintain accurate records afterward.

What happens if I make an error on the I-9 form?

If an error is made, you should correct it by drawing a line through the incorrect information, entering the correct information, and initialing and dating the correction. However, avoid making multiple alterations.