Get the free USCIS Form I-9 Employment Eligibility Verification

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is Form I-9

The USCIS Form I-9 Employment Eligibility Verification is a government document used by employers to verify the employment eligibility of individuals hired to work in the United States.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 form: Try Risk Free

Rate free I-9 form

4.4

satisfied

53 votes

Who needs Form I-9?

Explore how professionals across industries use pdfFiller.

Form I-9 is needed by:

Employers hiring new employees
Employees seeking employment verification
Preparers or translators assisting with the form
Human Resources professionals handling compliance
Contractors and staffing agencies
Immigrant workers requiring proof of eligibility

Comprehensive Guide to Form I-9

What is the USCIS Form I-9 Employment Eligibility Verification?

The USCIS Form I-9 is critical for verifying employment eligibility for individuals hired to work in the United States. This form is essential for employers to ensure compliance with federal laws regarding employment. It involves three key roles: the Employee, who completes Section 1 of the form; the Employer, who must examine and validate the provided documents in Section 2; and the Preparer or Translator, who assists the employee if needed.

Purpose and Benefits of the USCIS Form I-9 Employment Eligibility Verification

The USCIS Form I-9 serves several purposes, including fulfilling legal requirements and confirming the eligibility of new hires. Employers have the responsibility to complete Section 2 by reviewing the employee's documents within three business days. The benefits extend beyond compliance; using this form protects employers against discrimination claims and helps create a legally compliant workplace.

Ensures adherence to immigration laws
Reduces risks of fines for non-compliance
Aids in maintaining structured hiring processes

Who Needs to Complete the USCIS Form I-9?

All individuals who are hired for employment in the U.S. must complete the USCIS Form I-9. This includes U.S. citizens, permanent residents, and temporary or foreign workers. Employers are obligated to collect the completed form for all new hires and may also involve Preparers or Translators when necessary.

Employees: All new hires must complete this form
Employers: Responsible for ensuring form accuracy
Preparers/Translators: Assist employees who require help understanding the form

How to Fill Out the USCIS Form I-9 Employment Eligibility Verification Online

To complete the USCIS Form I-9 efficiently, follow these steps within pdfFiller:

Access the form using pdfFiller's platform.
Complete Section 1 by providing your personal information, including name, address, date of birth, and attestation of employment eligibility.
In Section 2, your employer will verify your documents and complete relevant fields.
Utilize pdfFiller's eSigning feature to securely sign the form.

pdfFiller ensures a user-friendly experience, streamlining the process of filling out and eSigning the form.

Required Documents and Supporting Materials for USCIS Form I-9

When completing the USCIS Form I-9, employees must provide specific documents for identity verification and employment authorization. These documents are categorized into three groups: List A, List B, and List C. Employees should present acceptable documentation to their employers as follows:

List A: Documents that establish both identity and employment authorization (e.g., U.S. passport)
List B: Documents that establish identity (e.g., state-issued driver's license)
List C: Documents that establish employment authorization (e.g., Social Security card)

Common Errors and How to Avoid Them When Completing the I-9 Form

Filling out the USCIS Form I-9 accurately is vital for compliance. Common mistakes include missing signatures, incorrect dates, or omitting required fields. To avoid these errors:

Double-check all fields for accuracy before submission.
Ensure that all required signatures are provided by the employee and employer.
Review the documentation presented against the requirements outlined in the form.

Submission Methods and Next Steps After Filing the USCIS Form I-9

After filling out the USCIS Form I-9, there are various submission methods available:

Electronic submission through platforms like pdfFiller.
Physical mailing to the required address as specified by the employer.

Following submission, employers must retain the completed form for a specific duration and may undergo compliance checks by authorities.

Security and Compliance Considerations for the USCIS Form I-9

When using pdfFiller to complete the USCIS Form I-9, security is a top priority. The platform conforms to stringent security standards, including 256-bit encryption and HIPAA compliance, ensuring that sensitive information remains protected.

Users can feel confident that their personal data is handled with the utmost care, complying with relevant privacy laws like GDPR.

Tools and Resources Offered by pdfFiller for Completing the USCIS Form I-9

pdfFiller simplifies the USCIS Form I-9 process with a range of powerful tools:

eSigning capabilities for secure and timely sign-offs.
Document editing features to make changes with ease.
Secure storage options for completed forms, enhancing organizational efficiency.

User support is also available for any assistance needed during the process.

Get Started with Your USCIS Form I-9 Today!

Completing the USCIS Form I-9 has never been easier. With pdfFiller, the entire process is streamlined and efficient, ensuring compliance with employment eligibility verification requirements. Begin filling out your form today for faster, hassle-free compliance.

Last updated on Mar 16, 2015

How to fill out the Form I-9

1.

To begin, navigate to pdfFiller's website and search for 'USCIS Form I-9'. Ensure you select the right form by confirming its title and purpose.
2.

Open the form within pdfFiller. You can do this by clicking on the form name or selecting it from your documents once uploaded.
3.

Gather the necessary information, including your personal identification details and employment authorization documents. This may include a passport, driver's license, or social security card.
4.

Start by completing Section 1 of the form as the employee. Fill in your name, address, date of birth, and attest to your work eligibility by checking the corresponding box.
5.

If you are an employer or a designated preparer, proceed to Section 2. Verify the employee's documents and record the document numbers and expiration dates in the indicated fields.
6.

Use the pdfFiller toolbar to navigate through the form. You can easily fill in blank fields, utilize the text tool for additional notes, and adjust the layout as needed.
7.

Once all fields are completed, review the form to ensure that all information is correct and that signatures are properly filled in.
8.

To finalize, use the save option to download the completed form or submit it directly via pdfFiller's submission options, including email or cloud storage integration.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

What are the eligibility requirements for the I-9 form?

To complete the I-9 form, individuals must provide valid documentation proving their identity and employment eligibility in the U.S. Commonly accepted documents include U.S. passports, permanent resident cards, and employment authorization cards.

What are the deadlines for submitting the I-9 form?

The I-9 form must be completed within three business days of the employee's start date. It's the employer's responsibility to ensure that the form is properly filled out and retained.

How should the I-9 form be submitted?

After completing the I-9 form, it should not be submitted to USCIS. Instead, employers should keep it on file for verification purposes. It must be retained for three years after the hire date or one year after employment ends, whichever is longer.

What supporting documents are required for the I-9 form?

Employees must present proof of identity and employment authorization. This can include a combination of documents from List A, or one from List B and one from List C of the I-9 Instructions.

What are common mistakes to avoid when filling the I-9 form?

Common mistakes include failing to sign the form, incorrect information entry, and neglecting to provide all necessary documentation. Employers should also ensure that Section 2 is completed within the required timeframe.

How long does it take to process the I-9 form?

The I-9 form does not require formal processing by USCIS, but employers must retain it as long as required. Once completed, immediate verification of the documents can occur.

What if I make a mistake on the I-9 form?

If an error is found after completing the I-9 form, you should correct it by drawing a line through the error, writing the correct information, and initialing the change, ensuring it remains legible.