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Example invoice template for export declarationsCommercial invoice number ABC523412Shipper Name ABC Engineering Shipper Address 1 High Saline 1 Town/City BirminghamPostcode B1 1AACountry of Origin
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How to fill out create a commercial invoice

01
Start by gathering all the required information such as the seller's and buyer's details, shipment details, product description, and pricing.
02
Use a commercial invoice template or create your own by including the necessary fields like invoice number, date, quantity, unit price, and total.
03
Clearly state the terms of sale, including the agreed upon Incoterms, payment terms, and any additional conditions or agreements.
04
Provide a detailed description of the goods being shipped, including their quantity, weight, measurements, and any applicable commodity codes or HS codes.
05
Calculate the total value of the shipment by multiplying the quantity with the unit price for each item and summing up all the line totals.
06
Include any applicable taxes, customs duties, or other charges associated with the shipment.
07
Ensure the commercial invoice is signed and dated by the authorized person.
08
Attach any supporting documents such as packing lists, certificates of origin, or other required documents for customs purposes.
09
Finally, distribute the commercial invoice to the relevant parties, such as the buyer, shipping carrier, and customs authorities.

Who needs create a commercial invoice?

01
Any business involved in international trade needs to create a commercial invoice.
02
Exporters who are sending goods to international customers must provide a commercial invoice to comply with customs regulations.
03
Importers also require a commercial invoice to process incoming shipments and calculate the correct customs duties and taxes.
04
Freight forwarders, shipping carriers, and customs brokers rely on commercial invoices to handle the logistics and documentation processes.
05
Government agencies and authorities, such as customs or tax departments, need commercial invoices for regulatory and monitoring purposes.

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A commercial invoice is a document used in international trade to itemize goods sold and serves as a bill for the transaction. It is important for customs declaration.
The seller (exporter) is typically required to file a commercial invoice for goods that are being exported, while the buyer (importer) may need to present it for customs clearance.
A commercial invoice should include details such as the seller's and buyer's information, a description of the goods, their value, the terms of sale, and shipping details.
The purpose of a commercial invoice is to provide the necessary information for customs authorities to assess duties and taxes on imported goods.
Essential information includes the seller and buyer's addresses, invoice number, date, item descriptions, quantities, unit prices, total value, and terms of payment and shipment.
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