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Pittsburgh State University Purchasing Office Emergency Purchase Justification Forman emergency is an urgent and unexpected requirement where health and public safety or the conservation of public
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How to fill out emergency purchase order

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How to fill out emergency purchase order

01
Obtain approval from authorized personnel to create an emergency purchase order.
02
Gather information about the required items or services, including quantity, specifications, and delivery timeframe.
03
Contact suppliers to procure the necessary items or services on an expedited basis.
04
Fill out the purchase order form with the supplier's information, item details, pricing, and delivery instructions.
05
Include relevant approval signatures on the purchase order.
06
Submit the completed purchase order to the supplier and keep a record of the transaction.

Who needs emergency purchase order?

01
Any organization or individual that requires urgently needed items or services in a timely manner may need an emergency purchase order.

What is Emergency Purchase Order - Procurement - Penn State Form?

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Emergency Purchase Order - Procurement - Penn State template instructions

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An emergency purchase order is a procurement document issued when urgent requirements arise that cannot wait for the typical purchasing process.
Typically, departments or agencies that find themselves in immediate need of goods or services due to unforeseen circumstances are required to file an emergency purchase order.
To fill out an emergency purchase order, one needs to provide details such as the description of the goods or services, quantity, cost, vendor information, and the reason for the emergency.
The purpose of an emergency purchase order is to facilitate the immediate acquisition of necessary goods or services in response to emergencies or critical situations.
Information that must be reported includes the vendor's details, item descriptions, quantities, costs, justifications for the emergency, and approval signatures.
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